Found 11,685 Jobs in Ashburn, VA 'Administrative'
Accounts Payable Administrative Assistant
AIS - Fairfax
Jun 25, 2017 -
Basic Qualifications :High School Diploma or equivalent is required plus a minimum of 2 years of relevant experience. Associates or...
Basic Qualifications :High School Diploma or equivalent is required plus a minimum of 2 years of relevant experience. Associates or Bachelor's degree in Accounting, Finance or Business equivalent strongly preferred. Due to the nature of work performed at our facilities, US citizenship is required. Responsibilities for this Position:General Dynamics Mission Systems has an immediate opening for a Accounts Payable Administrative Assistant. The position provides an opportunity to work closely with and support a high-energy, collaborative team in a variety of administrative duties. General Dynamics Mission Systems administrative staff plays a key role in functional areas across the company. The selected candidate will work with collaborative teams to support the financial performance of the General Dynamics Mission Systems organization and its clients. In addition to receiving a competitive salary and generous health and personal benefits, the Administrative Assistant-Finance will enhance their skill set among a talented and professionally accomplished group of colleagues. The employee will also enjoy a flexible work environment where contributions are recognized and rewarded.Key ResponsibilitiesThe Accounts Payable Administrative Assistant plays a key role within the finance department. This individual will check and verify finance records, may prepare invoices and vouchers related to General Dynamics Mission Systems business. The Administrative Assistant also posts ledger and general journal entries and/or balances accounts payable and accounts receivable records. The Accounts Payable Administrative Assistant codes entries for distribution to accounts; uses office automated systems to input data, generate reports, conduct specialized research projects and respond to inquiries. May also maintain records, files and data retrieval systems. Assists in collection, generating and summarizing data for financial reports and may reconcile difficult accounts. REPRESENTATIVE DUTIES AND TASKS: Senior Accounting Associate for Customer Billing, Accounts Payable or Travel and Expense Management Follow standard procedures/practices that are well established, detailed and specific. Accounts Payable: Processes inter-divisional invoices, vendor invoices, and internal check requests for payment according to the purchase order guidelines and/or internal company policies Works with vendors and purchasing department personnel to resolve payment issues and ensure a streamlined and efficient accounts payable process from purchase order inception to vendor payment Customer Billing: Completes accurate and compliant contract invoices for submission to the customer in accordance with internal policies and procedures. KNOWLEDGE, SKILLS AND ABILITIES: Working knowledge of basic accounting processes and practices General computer skills including knowledge of accounting software applications Considerable oral and written communication skills Ability to organize and prioritize Time-management skills PREFERRED DEGREE TYPES AND EXPERIENCE: Strong time management skills Attention to detail and ability to multi-task Ability to work as a team or independently Experience in government contracting environment Working knowledge of Excel, Word, Outlook, Oracle and 170 Markview Company Overview:General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 13,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high performance team! General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran Connect with us Posted by StartWire
MIL CORP - Tysons Corner, VA
May 16, 2017 -
Summary The MIL Corporation seeks an energetic and positive Administrative Assistant to support MIL's Chief Operating Officer. The MIL...
Summary The MIL Corporation seeks an energetic and positive Administrative Assistant to support MIL's Chief Operating Officer. The MIL Corporation is a growing
Marriott Hotels & Resort - Bethesda, MD
Jun 13, 2017 -
Marriott - JobID: 17000PWR [Office / Guest Service] Enter and retrieve information contained in computer databases using a keyboard,...
Marriott - JobID: 17000PWR [Office / Guest Service] Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail...more >>
Administrative Assistant - 1266
MIL - Vienna
Jun 13, 2017 -
SummaryThe MIL Corporation seeks an energetic and positive Administrative Assistant to support MIL's Chief Operating Officer. The MIL...
SummaryThe MIL Corporation seeks an energetic and positive Administrative Assistant to support MIL's Chief Operating Officer. The MIL Corporation is a growing mid-size company that is successful in the delivery of financial, IT, engineering, and cyber security services to Federal Government clients. The position is conveniently located in the heart of Tysons Corner, VA in a pleasant and professional office environment within walking distance to the Spring Hill Metro Station. This is an excellent opportunity for someone with 5 to 10 years of experience who would like to grow with our company.Responsibilities Directly involved in coordinating strategic activities for the firm and will be relied upon for a variety of areas Reception Desk: o Responsible for managing the front desk of MIL's corporate office o Management of visitor log o Coordinate appointment notification for visitors to office Facilities Management: o Primary point of contact with building management o Coordinate event planning to include reservations of corporate meeting facility within the building and managing catering orders and facilitation o Management of employee access cards to office, parking lot and liaison with building gym o Coordinate office supplies for office through centralized ordering Administrative Activities for COO: o Oversee Verizon Center ticket allocation to employees o Coordinate catering orders for Verizon Center through online system o Generate purchase requests for office related purchases o Coordinate appointment scheduling o Reconcile expense reports o Assist with travel arrangements Required Qualifications AA/AS; BA/BS desired Very good organization skills Highly motivated with the ability to take initiative and provide suggestions for improvement Very good interpersonal skills and ability to work in a team environment Excellent verbal and written communication skills Ability to adapt to changing schedules in a fast-paced and demanding environment Great attention to detail and the ability to produce high-quality accurate work in a timely manner High level of proficiency with the following software: MS Office (Word, Excel, PowerPoint, Outlook; MS Sharepoint a plus) Ability to travel occasionally (we strive to manage our workload and do maintain a good work/life balance; circumstances occasionally require travel, late nights or weekend work; however, this is a rarity and not the norm) EducationAA/AS; BA/BS desiredClearanceNoneThe MIL Corporation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
American Speech-Language-Hearing Association - Rockville
Jun 03, 2017 -
DescriptionThe purpose of this position is to provide administrative support for functions performed in the National...
DescriptionThe purpose of this position is to provide administrative support for functions performed in the National Office.ResponsibilitiesGenerate form letters and labels (including mail merge)Prepare presentations, letters, reports, certificates, and other documentsusing various types of software (including scanning material)Copy and faxCoordinate and assemble mailingsSchedule meetings (set up conference calls, record and transcribe minutes, order lunches, compile/distribute material and agendas, prepare badges, arrange travel for staff and volunteers)Update/enter information in the association management system and generate reportsSet up filing systems and maintain recordsRespond to information and e-mail requests and gather readily available dataSort and distribute mailProcess invoices and reimbursements using the association's expense processing systemPack materials for shipment and order suppliesTake meeting notes and update schedules/timelines in project planning software Qualifications Knowledge Typically Acquired ThroughAA or BA degree and 2 ??4 years of related experience Scope and Depth of Technical Skills/Knowledge Proficient with spreadsheet or data-entry tools for logging informationProficient with word processing and presentation softwareExperience maintaining a databaseProficient with online/cloud-based tracking and information processing toolsProficient with online folder/document managementScope and Depth of Non-Technical Skills/KnowledgeExperience with basic meeting planning and preparationDemonstrated customer service skillsDemonstrated ability to successfully coordinate a projectStrong organizational skillsDemonstrated ability to prioritize workDemonstrated ability to record accurate minutes of a meetingDemonstrated ability to gather readily available dataDemonstrated knowledge of general office operation procedures EOE/minorities, women, persons with disabilities, veterans with disabilities and Vietnam veterans are encouraged to apply.
Administrative Assistant Associate - Legal File Clerk
Progressive Insurance - Fairfax
Jun 26, 2017 -
Administrative Assistant Associate - Legal File Clerk Job Number: 145307 Join our collaborative team of dedicated individualsand love...
Administrative Assistant Associate - Legal File Clerk Job Number: 145307 Join our collaborative team of dedicated individualsand love what you do. Why Progressive? We're an organization that celebrates and rewards hard work each and every day, with a goalof being a company people can trust. Administrative Assistant Associate Legal File Clerk As an administrative assistant associate on our house counsel legal team, your role will be key to ensuring our office runs efficiently. Your primary focus will be the intake and sorting of steadily incoming electronic and physical mail, usually crucial to legal cases. Often dealing with sensitive information and tight deadlines, you'll use your sharp attention to detail to file and scan while handling administrative requests from attorneys or customers. Ideal candidates are savvy when navigating a computer and have strong multitasking skills. If you thrive in a fast-paced environment and are eager to grow your expertise in a law office, this might be the perfect place for you. Duties & Responsibilities Scanning and storing electronic copies of legal documents Makes copies, answers phones, types correspondence, and sends faxes on an as needed basis Preferred Skills The ability to operate a PC with a strong working knowledge of associated software, including Microsoft Office and Lotus Notes Good interpersonal and communication skills with the ability to interact effectively with others The ability to multi-task and work under direct supervision Qualifications High School diploma or GED equivalent Benefits & Perks As the fourth largest auto insurance company, Progressive offers the confidence and stability that comes with working for a growing, always evolving organization. As a professional in our House Counsel group, you'll benefit from a collaborative environment that embraces hard work, drive and passion. Employees also enjoy: Annual gainshare bonus of up to 16% of your salary; Progressive rewards each of us with an annual bonus based on company performance Continued career development, paid training and tuition assistance Inclusive, friendly culture with Employee Resource Groups Dedication to work/life balance including beginning to earn paid time off after your first two weeks Wellness program with discounts & rewards and the standard benefits (medical, dental, vision, 401k) Apply now to find a job you'll love! Equal Opportunity Employer Job: Administrative Primary Location: United States-Virginia-Fairfax Schedule: Full-time Employee Status: Regular
Executive Administrative Assistant
Ohm Systems, Inc. - Reston, VA
Jun 23, 2017 -
Job DescriptionPosition: Executive Administrative AssistantDesired POP Start Date: ASAPEmployment Type: CTHLooking for candidates...
Job DescriptionPosition: Executive Administrative AssistantDesired POP Start Date: ASAPEmployment Type: CTHLooking for candidates eligible to work in the US indefinitely without restrictionsResponsibilities:We are currently seeking a motivated, career and customer oriented Executive Administrative Assistant to join our team in Reston, VA.Job Description:Looking for a candidate who currently has career administrative experience and who values the importance of the required skills, organization and preparation duties for this position.The administrative assistant candidate will directly support a senior Executive Director and provide back-up assistance when required.Candidate must possess excellent verbal and written communication skills and perform a variety of complex and routine administrative duties.Scheduling of meetings and conference calls, conference room scheduling.Plan and arrange meetings, events, answer phones, and handle matters requiring discretionary judgment and confidentiality.Candidate would interact with members of the staff, organization, and individuals outside of the agency ranging from other government agencies to the general public.Serves as the office liaison for groups associated with the organization.Candidate must be able to make independent decisions within established guidelines regarding planning; organizing and the scheduling of work in addition, must have skilled knowledge of Outlook in addition to various PC software packages, including Microsoft Excel and Microsoft Office to produce high quality reports, presentations and other documents.Candidate will deal with a wide variety of senior Government officials in addition to other duties as assigned.Other Criteria:Displays a strong knowledge of desktop tools such as the Microsoft Suite of office products and electronic mail systemsIndependently plans, coordinates, organizes, prioritizes and manages workload while remaining cognizant of changing prioritizes and competing deadlines.Able to work through issues and meet deadlines.Acts as liaison for visitors for senior SES Assistant Commissioners within the assigned Agency.Inputs, edits, retrieves, formats, and transmits diverse reports and documents utilizing computer databases, spreadsheets, communications and other software packages with accuracy.Researches information to support organization as necessaryMust be able to multitask efficiently and progressively and work comfortably in an ever-changing environment.Must work well in a team environment as well as independently.Excellent verbal/written communication and problem solving skills; ability to communicate information to a variety of groups at different levels.Company DescriptionOhm Systems was incorporated in 1998 in the Commonwealth of Pennsylvania. We provide information technology consulting services to all levels of government and commercial clients. We have built our success by developing a deep understanding of each client technical and managerial requirements through a focused and rigorous analysis methodology. This approach enables us to deliver solutions that accurately target and consistently achieve your goals in measurable ways. We tailor our project management approach to meet the quality, delivery and cost priorities you define. This ensures that we deliver in a way that establishes and maintains congruence with your organization objectives.
Gryphon Environmental, LLC - Arlington, VA
Jun 27, 2017 -
Job DescriptionJob Description: Provide administrative advisory services and program support to the Army National Guard Installations and...
Job DescriptionJob Description: Provide administrative advisory services and program support to the Army National Guard Installations and Environment Directorate (ARNG-I&E). Support the I&E by preparing, receiving, reviewing, and verifying documents; and editing to ensure compliance with Army official document standards; processing transactions; maintaining office records; locating and compiling data or information from files. Team with other front office staff to ensure office has continuous administrative support during all working hours. Assist in the management of leadership and division calendars, and manage incoming calls, visitors or other means of communication for the division leadership.Job Qualifications: Applicants must possess a High School Diploma or equivalent and have 6-10 years related experience. Additional education can be substituted to meet the requirements for experience at the following rates: Associateâs Degree in place of four years of experience, Bachelorâs degree in place of eight years of experience.Applicants must display a level of understanding of a variety of record systems. Applicants must be proficient in data entry, scheduling, preparing of reports and documents, and have the ability to prepare correspondences requiring the typing of no less than 40 WPM. Applicants must also possess a working knowledge of office automation software and tools.Experience working with the Army National Guard will make an applicant highly competitive.Ideal applicants possess the following skills and experience:Â· Superior interpersonal skills with the ability to maintain positive business relationships with leadership, colleagues, division staff and division customers;Â· Effective problem-solving;Â· Strong written and verbal communication skills, with a focus on quick response times;Â· Demonstrate an ability to learn and use necessary technology quickly;Â· Passion and enthusiasm for discipline and/or area of profession;Â· Ability to interact, brief, and communicate with a variety of personnel of the Army National Guard;Â· Proficient in development and management of a SharePoint site;Â· Ability to create, manage, and adjust schedules;Â· Ability to assist in the design and production of visual media products;Applicants must be proficient in Microsoft Outlook, Word, Excel, PowerPoint, Access, and SharePoint. Applicants must have a current driverâs license, be a U.S. citizen and able to successfully complete a National Agency Check.Learn more about Gryphon Environmental at for benefits offered. Company DescriptionGryphon Environmental, LLC is a full service environmental management firm specializing in program management, consulting and operational support services for federal clients. We are extremely passionate about leadership and serving as instruments of inspiration, motivation and change and look for candidates that share our values. We offer a robust benefits package that includes 100 percent employer paid medical/dental/life insurance as well as an employer matching 401(k) plan for our employees. Please visit our website for more information:
$16-$35+/Hour Administrative Assistant Jobs Hiring: (Apply Here)
FindDreamJobs - Ashburn
Jun 22, 2017 -
No Experience Required, Will Train Entry Level Positions. Open Administrative Assistant Job Listings Full/Part Time + Benefits $16-$35+ /...
No Experience Required, Will Train Entry Level Positions. Open Administrative Assistant Job Listings Full/Part Time + Benefits $16-$35+ / Hour
NIH Administrative Asssistant, Level 3
T and T Consulting Services - Bethesda, MD
Jun 27, 2017 -
Complete and document financial assessments for potential or accepted research participants, obtaining information about their...
Complete and document financial assessments for potential or accepted research participants, obtaining information about their household, living situation, employment, financial situation and other information, in order to make initial and continuing eligibility determinations for financial assistance.Administration of Patient Emergency Fund vouchers.Administration of Wig vouchers.Receives and responds to requests for direct-billing hotel arrangements for research participants/caregivers, booking, re-booking and cancelling lodging arrangements as needed/requested. Tracks and documents all interactions, communicating with third parties as needed (i.e. research nurses, medical staff members, and hotel staff).Assist in the production of multimedia presentations.Distribute and maintain on-call reports for department.Coordinate and manage sponsored workshops/seminars.Receive, respond to and redirect visitors and telephone calls.Maintain daily calendars.Review incoming mail and packages-maintain computer tracking system of items requiring signatures.Draft letters and memoranda.Coordination for office events.Responding to all incoming telephone calls and direct to appropriate staff.Master files for SWD â€“ Assist with Quality Assurance and credentialing/privileging process as directed.Maintaining continual communication with housekeeping and facilities personnel to ensure the department sections are properly maintained.Copy, Fax, scan, email, route and file documents as needed.Handle requests for information.Prepare interview packets, coordinate interviews.Maintain administrative SOPs.Arrange for departmental repairs, etc.Initiate/review or coordinate foreign and domestic travel authorizations/vouchers/VISA/Passports.Maintaining travel log, NBS data.Assist in preparing basic statistical analyses, tabulations, spreadsheet completions, graphic presentations and reports.Enter purchase requests for staff members and track progress of orders.Coordinate employee orientation.Assist in maintaining personnel records.Assisting with scheduling interviews for interns and staff applicants.Prepare manuscripts.Preparing meeting agendas and briefing slides and take minutes.Timekeeping data entry for staff and volunteers.Systems entries: FPS, NED, POTS, Oracle, CRIS, ATV, PEFR, Key Management, ITAS, Volgistics.Arranging for the shipping of international and domestic packages.Other duties as assigned.Qualifications:A college degree or a high school diploma and four (4) years of related work experience are required for this position.Must communicate fluently in both spoken and written English and Spanish.Strong communication skills, both oral and written.Ability to transcribe and edit documents.Analytic, organizational and time management skills.Ability to work independently and in a collaborative team environment consisting of a diverse population.Ability to provide excellent customer service to customers who may be upset or experiencing psychosocial crises..
Executive and Administrative Assistant
Conservation International - Arlington, VA
May 09, 2017 -
The Executive and Administrative Assistant (EAA) provides administrative , operations, and project support to the Betty and Gordon Moore...
The Executive and Administrative Assistant (EAA) provides administrative , operations, and project support to the Betty and Gordon Moore Center for Science (Moore
ROCS - Reston, VA
May 28, 2017 -
Job DescriptionJob Overview:We are seeking a motivated and personable administrative assistant at a regional office to provide...
Job DescriptionJob Overview:We are seeking a motivated and personable administrative assistant at a regional office to provide administrative support and be a professional first point of contact for employees and guests.Why You Want to Work Here:This is a great opportunity for an entry-level professional to gain experience by supporting a fun, laid-back office. You will have the opportunity to assist with different departments based on project needs.Job Duties:Assist with various administrative dutiesSupporting the managers with various projectsAnswer inbound telephone calls as neededPlan and schedule appointments and eventsAssist with developing reports for monthly meetingsAssist with employee expense report trackingAssist with sending correspondence via mail and FedExOther duties as assignedJob Qualifications:Some college education preferredTech-savvy (strong proficiency in MS Excel, Word, Outlook)Ability to prioritize and multitaskExcellent written and verbal communication skillsStrong attention-to-detailStrong organizational skills
Creative Video of Washington, Inc. - Herndon, VA
Jun 27, 2017 -
Job DescriptionCreative Video of Washington, Inc. is seeking a part-time administrative assistant for our Herndon corporate office to...
Job DescriptionCreative Video of Washington, Inc. is seeking a part-time administrative assistant for our Herndon corporate office to perform clerical and administrative functions to help keep the company organized. Candidate MUST be a self-motivator and able to meet required deadlines. Administrative assistant will work 4 days a week, 9:30am-4:30pm, for 28 hours per week total.Responsibilities:Draft correspondences including emails, memos, letters, faxes, forms and other formal documentsAssist in the preparation of regularly scheduled reportsPlan and schedule appointments and inter-office meetingsAccompany account representatives to meetings and take detailed minutesGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksUpdate and maintain office policies and proceduresBook travel arrangementsSubmit and reconcile expense reportsAct as the point of contact for internal and external clientsQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsWorking knowledge of office equipment including printers, computers,scanners, etc.Proficiency in MS Office suite (Word, Excel and Powerpoint)High school degreeCompany DescriptionCreative Video was founded in the summer of 1981 as a full service video production and post-production company. Focusing on producing Association and Corporate meetings, as well as special events and visual presentations, CVW grew quickly and soon became one of the well-respected full service production companies in the area.Over the past 30 years, we have continued to grow and expand. We now have a corporate headquarters in Herndon, VA, in addition to our Ashburn, VA warehouse facility. From the advent of the BETA format, to the current digital age, Creative Video has maintained a steadfast commitment to cutting edge technology and innovation. The company has come a long way from its humble beginnings, now servicing hundreds of clients annually. Despite this large number of customers, Creative Video has continued to provide the personal touch often associated with smaller businesses.
Green Key Resources - Dulles, VA
Jun 27, 2017 -
Job DescriptionWe are seeking an Administrative Assistant for 8-12 months! YResponsibilities:Draft correspondences and other formal...
Job DescriptionWe are seeking an Administrative Assistant for 8-12 months! YResponsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsCompany DescriptionGreen Key Resources is a premier executive recruitment firm specializing in permanent placement, contract consulting, temp-to-hire and temporary staffing within the following specialty areas: accounting-finance, healthcare nursing & allied health, pharmaceutical, financial service operations, alternative asset management, information technology, office/legal support and human resources. Our expertise, innovation, and commitment to our candidates and clients have made Green Key an award-winning company with a proven record of success. We know the steps it takes to build a happier future, and we're here to guide you on your way.
American SpeechLanguageHearing Association - Rockville, MD
Jun 27, 2017 -
DescriptionThe purpose of this position is to provide administrative support for functions performed in the National...
DescriptionThe purpose of this position is to provide administrative support for functions performed in the National Office.ResponsibilitiesGenerate form letters and labels (including mail merge)Prepare presentations, letters, reports, certificates, and other documents using various types of software (including scanning material)Copy and faxCoordinate and assemble mailingsSchedule meetings (set up conference calls, record and transcribe minutes, order lunches, compiledistribute material and agendas, prepare badges, arrange travel for staff and volunteers)Updateenter information in the association management system and generate reportsSet up filing systems and maintain recordsRespond to information and e-mail requests and gather readily available dataSort and distribute mailProcess invoices and reimbursements using the association's expense processing systemPack materials for shipment and order suppliesTake meeting notes and update schedulestimelines in project planning software QualificationsKnowledge Typically Acquired ThroughAA or BA degree and 2??4 years of related experience Scope and Depth of Technical SkillsKnowledgeProficient with spreadsheet or data-entry tools for logging informationProficient with word processing and presentation softwareExperience maintaining a databaseProficient with onlinecloud-based tracking and information processing toolsProficient with online folderdocument managementScope and Depth of Non-Technical SkillsKnowledgeExperience with basic meeting planning and preparationDemonstrated customer service skillsDemonstrated ability to successfully coordinate a projectStrong organizational skillsDemonstrated ability to prioritize workDemonstrated ability to record accurate minutes of a meetingDemonstrated ability to gather readily available dataDemonstrated knowledge of general office operation procedures EOEminorities, women, persons with disabilities, veterans with disabilities and Vietnam veterans are encouraged to apply.