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Clinical Administrative Support AMI Cardiac Monitoring Inc - Olney, MD Feb 20, 2017 - Newly created position to work as a team member cross-trained in several departments in our Sandy Spring Maryland office. Our ideal... more » Newly created position to work as a team member cross-trained in several departments in our Sandy Spring Maryland office. Our ideal candidate will be energetic, articulate with attention to detail and ability after training to move easily between departments to address current needs. AMI promotes from within, and looks to advance all qualified staff within their departments and to address each individuals advancement in their career. Drug and alcohol free with random and scheduled testing. Administrative Assistant Spray Polyurethane Foam Alliance (SPFA) - Fairfax, VA Feb 17, 2017 - Job DescriptionSmall staff trade association in Fairfax VA serving the high performance construction industry is looking for a local... more » Job DescriptionSmall staff trade association in Fairfax VA serving the high performance construction industry is looking for a local part-time experienced administrative assistant to help with member records updating, meeting arrangements, filing, data entry, inbound/outbound communications and annual convention. Office setting, travel at least once per year (Jan-Feb timeframe) for Annual Convention. Experience with Constant Contact eNewsletter service, Salesforce, Microsoft Office desired. Event management/planning experience preferred. Flexible schedule and a great team awaits you. Administrative Assistant Cassaday & Company, Inc. - McLean, VA Feb 16, 2017 - Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and... more » Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and coordinate internal meetings, conference calls, and training sessions, to include relevant conference room arrangements, catering and A/V requirements.Coordinate any external meeting arrangements including travel details and seminar registrations.Prepare agendas and minutes for meetings, and transcription of notes as requested.Interface with staff and vendors and respond to their needs in a timely and professional manner.Make arrangements for any outside events, which do not fall under the responsibility of the Marketing Department.Manage multiple tasks and maintain ability to juggle competing priorities through organization and prioritization of work.Assist with various projects as requested and provide cross-coverage assistance within the Operations department.Provide additional administrative support for the Chief Executive Officer and the Chief Operating Officer.Provide back up to the receptionist by answering rollover calls and covering the reception area when needed. Operations:Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.Report maintenance and facilities issues. Work with property management as necessary.Evaluate operational protocols and provide recommendation for improvementCollaboration with HR and Accounting Staff when necessary.Education, Qualifications, and Skills Excellent oral, written and interpersonal skills; strong work ethic, client service orientation, job commitment, initiative and attention to detail.Maintain professional demeanor due to regular interaction with senior leadership and clientele.The ability to work with all levels of management and anticipate support requirements are critical skills needed to be successful in this role.Ability to exercise independent judgment with minimal supervision and maintain a high degree of confidentiality with regard to organizational and personnel matters.Strong organizational and computer skills, with intermediate level proficiency in Word and Excel applications.Preferred candidates will have demonstrated skills in all areas and be willing to take on additional responsibilities as needed. Company DescriptionAn independent investment advisory and financial planning firm located in Northern Virginia is looking to expand. Our firm is on the Barron's list of top 100 advisors in the nation, has been recognized as a top financial advisor in Virginia and is nationally recognized as a leader in the industry. We are perennial winners of Best Places to Work and Great Places to Work Awards and one of the fastest growing small companies in the US. The firm manages or supervises over $2 billion for more than 1300 households and businesses. We currently have over 40 employees and are continuing to add personnel. Administrative Assistant MedImmune - GAITHERSBURG, MD Feb 23, 2017 - **Location:** Gaithersburg, Maryland, United States **Job reference:** R-003841 **Posted date:** Feb. 16, 2017 Apply at... more » **Location:** Gaithersburg, Maryland, United States **Job reference:** R-003841 **Posted date:** Feb. 16, 2017 Apply at https://astrazeneca.wd3.myworkdayjobs.com/MedImmune-Careers/job/US---Gaithersburg---MD/Senior-Administrative-Assistant---Coordinator_R-003841 If you’re inspired by the possibilities of science to change lives and you thrive when making brave decisions – join us. **MedImmune** is the worldwide biologics research and development arm of AstraZeneca. Here, you’ll have the opportunity to make a difference in people’s lives every day. As one of the world’s premier biotechnology companies, our mission is centered on delivering life-changing products that advance world health, and help fight and cure disease. As a **Senior Administrative Assistant/Coordinator in Gaithersburg, MD,** you’ll play a pivotal role in channeling our scientific capabilities to make a positive impact on changing patients’ lives. We’re constantly pushing the boundaries of science to deliver life-changing medicines to patients, with a passion for discovery and a pipeline to show for it. We’re pioneering innovative research and exploring novel pathways across key therapeutic areas including oncology, respiratory, inflammation and autoimmunity, cardiovascular and metabolic disease, and infection and vaccines. And we’re industry-leading in immunology, protein engineering and translational science. We offer a unique and strong collaborative network as part of the AstraZeneca family, as together we explore synergies between small and large molecules. MedImmune has a dynamic environment that fosters collaboration and innovation. We attract top minds, and we nurture and build top talent. **Main Duties and Responsibilities** As the Sr. Administrative Assistant/Coordinator, you will be responsible for providing administrative support to the VP Global Business Planning & Operations (GBPO) and their senior staff as well as coordinate projects. This includes exercising independent judgment in determining priorities related to managing calendars, meeting and travel schedules, routine reporting, projects and correspondence. As a coordinator, this position may also provide assistance to other members of the Gaithersburg and Cambridge UK teams including tracking of projects, budgets, timelines, and metrics, generating reports and internal / external correspondence as assigned. **Responsibilities/Duties Include:** + For several GBPO functional leaders (including VP and directors) manage complex calendars to schedule meetings, conference calls, videoconferences and special events; prioritize calendar conflicts + Handle telephone calls, mail disposition, multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences + File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken + Effectively coordinate and collaborate with other Administrative Assistants within MedImmune and AstraZeneca on cross-functional and cross-organizational meetings / events / processes, including across multiple international time zones + Establish and maintain a robust professional network across administrative teams in the US and Cambridge to facilitate effective working + Develop and maintain databases and paper/e-filing systems to ensure organization of data and information critical to the organization + Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints + Track and support assigned external obligations including the WuXi & MedImmune Joint Venture Board + Track FTE hiring / departure, temp hiring / departure against approved budget targets + Manage/Have ownership of team website to update content on a regular basis + Prepare and edit correspondence and general communications for supervisor review + Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, Powerpoint) + Effectively manage special projects and other duties as assigned + Simplify onboarding procedures for new hires and recruitment + Coordinate department trainings, offsite events for leadership teams, and all hands meetings **Essential Requirements** + High School Diploma + 5+ years of administrative experience + Prior experience supporting multiple functional leaders **Desirable Requirements** + Training in administrative course, multitasking, certifications in software, and/or time management + Intermediate to advanced proficiency in Microsoft Office Suite and Sharepoint + Strong written and verbal communication skills + Ability to interact confidently with executives and employees at all levels + Able to prioritize time sensitive assignments + Skilled at meeting logistics including negotiating logistics as needed + Ability to maintain confidentiality + Should be able to work autonomously + Able to handle last minute changes with composure and confidence + Flexible/resourceful to adapt to ever changing needs and deadlines + required + Must be able to multitask effectively + Must be efficient in supporting staff with software updates + Strong time management skills **Next Steps – Apply today!** To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience – it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity. If you know someone who would be a great fit, please share this posting with them. _AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised._ *LI-MEDI Administrative Assistant J Curry Realty Group at Keller Williams Realty - Arlington, VA Feb 21, 2017 - Job DescriptionGrowing real estate team with lots of opportunity to grow with us!Where have you been? Are you friendly, dependable,... more » Job DescriptionGrowing real estate team with lots of opportunity to grow with us!Where have you been? Are you friendly, dependable, outgoing, extremely organized and a team player? Do you thrive in a demanding environment and are able to stay pleasant and productive under pressure and tight deadlines? Are you detail oriented and able to be flexible when priorities shift? Then you are just the person we have been looking for! We are a rapidly growing, successful real estate team located in Arlington, VA directly across from the Orange/Silver line Courthouse Metro. We are looking for a talented, full-time administrative assistant/transaction coordinator to answer phones, prepare and organize buyer and seller presentation/paperwork, manage team call lists, appointments, client files and database plus create and distribute marketing materials, etc. Competent in the usage of Word, Excel, PowerPoint, Publisher, Pages, Google Apps, Facebook and Twitter; experience in real estate industry a must. Salary is negotiable.Please go to www.joinjcrg.com and complete all of the steps included.We’re also hiring for other positions including Inside Sales Agents, Phone Appointment Converters, Marketing Assistant, Showing Assistant and Buyer’s Agent.Company DescriptionJ Curry Realty Group is built on a strong foundation of core values and purpose. We operate in a fun, exciting and challenging environment that helps all of us achieve our goals. Each of our staff members and agents are dedicated to teamwork, self-improvement, positive attitudes and most importantly, a passion and drive to surpass the expectations of every client who does business with us. Administrative Assistant / Junior Marketing Maryland Oral Surgery Assocoiates (MOSA) - Rockville, MD Feb 23, 2017 - Job DescriptionIMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior... more » Job DescriptionIMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior Marketing position is an opportunity to prepare the right individual for a position of leadership within a very successful and ever expanding company. The Administrative Assistant supports management functions within the company and performs general office support and administrative functions on behalf of company management. Functions to be supported include marketing and company outreach. The Administrative Assistant/Marketing staffer is responsible for a variety of complex processes and needs to be professional, flexible, and dependable. Job Description MOSA Management is an expanding multi- office surgical group’s management team looking to raise the bar in connecting patients with our amazing team of Surgeons and staff in their beautiful office settings. This group has served the Maryland community for almost 50 years and has won Washingtonian Magazine’s Best practices every issue since 1997! We work to increase our exposure directly to patients through social media/ mainstream media as well as from referring practioners through Continuing Education programs and individual office direct relationships. Skills Required Exceptional written and verbal communication skillsAssist with a high volume of incoming callsMust be organizedBe able to prioritize tasks, multi-task, and be able to work in a fast pace environment Be able to provide support to all office locations and departments Will work closely with senior management and be exposed to all company functions and capabilities to learn about company operations, management, procedures and patients.Coordinate meetings and events; maintain schedule and prepare presentation materialsMaintain calendar; communicate meetings, events and deadlines with CEO + COOOrganize telephone conferences for the CEO + COOPrepare memos, letters, reports, correspondencePerform a variety of general clerical duties Job RequirementsThe successful candidate must be able to prioritize multiple tasks, show attention to detail, be proficient in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Adobe, and Social Media (Facebook, Twitter, Google Plus, Instagram & YouTube), and be customer service oriented and able to meet time sensitive deadlines. · 2 years of administrative experience working in a corporate office setting.· Valid driver’s license- some local traveling will be required.· Availability to work Monday through Friday from 8:00AM - 4:30PM and occasionally some evening hours.Please forward CV/Resume to email@example.comMOSA is proud to be an Equal Opportunity Employe Administrative Assistant Quality Pipe Cleaning - Chantilly, VA Feb 24, 2017 - Job DescriptionWe are seeking an Admin Assistant to join our team! You will perform clerical and administrative functions in order to... more » Job DescriptionWe are seeking an Admin Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skills Administrative Assistant NAIFA - Falls Church, VA Feb 14, 2017 - Job DescriptionThe National Association of Insurance and Financial Advisors (NAIFA) seeks an Administrative Assistant for the Political... more » Job DescriptionThe National Association of Insurance and Financial Advisors (NAIFA) seeks an Administrative Assistant for the Political Affairs Team in the Government Relations Department. Reporting to the Political Director, this position provides administrative support and administers monthly giving programs and reporting. Duties and Responsibilities:Administers contributor bank draft and Pay Pal utilities.Produces monthly contributor invoices and renewal notices, and oversees their distribution.Oversees data receipt imports into and exports out of VOCUS software.Enters daily donation and contributor directive information into individual NAIFA member records from deposits of checks, credit cards and cash. Sends and responds to paper and electronic correspondence.Prepares and disseminates contributor directive reports.Helps to reconcile receipts, update VOCUS software, and close the monthly books.Responds to member requests for supplies, contribution confirmations and reports.Coordinates the lending of the contributor booth for state meetings.Updates monthly, quarterly and annual contribution and contributor tracking documents.Processes and distributes letters regarding problems with contributions.Distributes lapel pins and paper and electronic thank you letters.Distributes monthly State Share/Election reports to state associations. Applies payments in iMIS database.Manages notifications and agendas for regional and ad hoc conference calls.Ensures problems with individual donor and state and local association PAC representatives are solved as they arise with utmost courtesy and respect and in a manner that enhances the efficiency and reputation of NAIFA.Manages on site receipt library.Compiles materials for several annual meetings.Completes ad hoc projects as assigned.Resolves problems with contributions not suitable for deposit.Works well with other employees, functions as a team player and accepts constructive suggestions for improving job performance from supervisors and managers.Maintains regular and consistent attendance.Performs other duties as assigned.Education and Experience: High school graduate with 2-4 years of administrative/accounting experience.Knowledge, Skills and Abilities:Thorough knowledge of Microsoft Word with accurate typing skills. Strong working knowledge of data base systems, preferably iMIS and VOCUS (Cision).Excellent proofreading skills.Accounting background a plus.Demonstrated ability to perform as a self-starter and work independently.Strong organizational/planning skills, and must be extremely detail oriented.Excellent interpersonal, customer service and oral and written communication skills.Demonstrated organizational and planning skills as evidenced by ability to meet quality standards under strict deadlines and ability to handle changing priorities.Demonstrated ability to maintain efficient filing system alphabetically and numerically.Company DescriptionFounded in 1890 as The National Association of Life Underwriters (NALU), NAIFA is one of the nationÃÂÃÂ¢ÃÂÃÂÃÂÃÂs oldest and largest associations representing the interests of insurance professionals from every Congressional district in the United States. NAIFA members assist consumers by focusing their practices on one or more of the following: life insurance and annuities, health insurance and employee benefits, multiline, and financial advising and investments. NAIFAÃÂÃÂ¢ÃÂÃÂÃÂÃÂs mission is to advocate for a positive legislative and regulatory environment, enhance business and professional skills, and promote the ethical conduct of its members. For more information about NAIFA, visit www.naifa.org. Compensation & Benefits: NAIFA recognizes how important it is to provide our employees with the best possible environment in which to work. We offer a generous benefits package that includes: Health and Dental Plan Prescription Plan Life, AD&D, and Business Travel Insurance Short and Long Term Disability Insurance Legal Services Plan 401(k) Savings Plan Flexible Spending Accounts for Uninsured Medical and Dependent Care Tax-Free Commuting Reimbursement Plan Discounted Gym Memberships NAIFA also offers various programs and benefits to assist employees with work/life balance solutions, such as an Employee Assistance Program, wellness programs, direct deposit, business casual dress code, flexible work schedules, educational seminars, and free parking. NAIFA is located one mile from the Dunn Loring Metro Station on the Orange Metro Line.