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Healthcare Administrative Assistant NOVA Medical Billing - Centreville, VA Mar 24, 2017 - Job DescriptionWe are seeking a Healthcare Admin Assistant to join our team! Especially individuals with Medical Office front end... more » Job DescriptionWe are seeking a Healthcare Admin Assistant to join our team! Especially individuals with Medical Office front end experience that feel stuck in what they are doing. You will provide high-level administrative support and project management for the CEO/Owner of our company.This is a full time 40hrs (on-site/local ONLY) position. Hours are 8:30am- 5:00pm M - F with a thirty minute lunch break.Responsibilities:Handle administrative needs of the CEO/Owner and the Chief Operations OfficerManage the CEO's Schedule/Arrange calls and meetingsManage office inventoryManage CEO's administrative and client service projectsHandle client operational communicationsQualifications:Previous experience as an executive secretary, administrative assistant, or in other related fieldsStrong organizational skillsAbility to prioritize and multitaskStrong attention to detailfamiliar with adobe acrobat and Microsoft Office (word, excel, access)Benefits:After 90 days of employment we offer:Employee Group Medical InsuranceEmployee Group Dental InsuranceEmployee Short/Long Term Disability InsuranceEmployee Life InsurancePaid holidays/vacation/sick leaveAfter 1 year we offer a 401k with company matchIf interested please respond with resume (be sure to include salary requirements)Applications without a minimum salary requirement and both months and years (i.e. 01/2015 - 08/2015) on employment history will not be considered.Applications requesting part-time or telecommuting employment will not be consideredEqual Opportunity Employer M/F/Disability/Vet Administrative Assistant Ajilon (Formerly TRAK Services) - Bethesda, MD Mar 24, 2017 - Job Description: A top real estate investment company in Bethesda, MD is seeking an experienced Administrative Assistant to support one... more » Job Description: A top real estate investment company in Bethesda, MD is seeking an experienced Administrative Assistant to support one of their Partners. The ideal candidate is detail-oriented, confident, and able to take a lot of initiative. The Partner works with information that is highly confidential, so it is imperative that the candidate is very trustworthy and dependable. This is the perfect opportunity for someone who has an interest in learning about the real estate business, as the Partner will have them do research about potential locations and assist him with various projects. The compensation for this position is $55,000 - $60,000 with a 10% bonus potential. Job Responsibilities: Providing clerical support for Partner and other team members as needed Calendar management, travel logistics, expense reporting & some personal assistance Special research-based projects that require an extreme attention to detail and accuracy Manage mail and organize confidential files High volume of printing, scanning, and faxing Prepare transcription from a dictation machine Making bank deposits, provide assistance with tax returns and insurance, and work with accounting department to put together quarterly investor letters Creating graphics with Adobe or other graphics software Maintain investor database Requirements Bachelors Degree At least two years of experience and a background in finance Incredibly trustworthy and able to maintain a very high level of confidentiality Strong organizational skills with ability to set priorities, manage multiple projects, and work under pressure Strong research skills Ability to take initiative and take on new projects with other employees An excellent eye for detail and accuracy This is an exciting opportunity to work with an amazing company. Please email your resume immediately if you are interested in this position! Company Description: Where specialty professionals find top jobs. You've got a very specific area of expertise. So do we. Our recruiters and staffing specialists work with only the best administrative, human resources, and logistics professionals in the country. That's all we do. Every single day. For employers and for job seekers. In over 60 offices in North America. Sure there are staffing agencies out there that can help almost anyone find a job. Doing almost anything. Almost anywhere. But you're a different kind of professional. Shouldn't you work with a different kind of professional staffing agency? Administrative Assistant Marriott Hotels & Resort - Bethesda, MD Mar 24, 2017 - Marriott - JobID: 17000ED1 [Office / Guest Service] Enter and retrieve information contained in computer databases using a keyboard,... more » Marriott - JobID: 17000ED1 [Office / Guest Service] Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail...more >> Journeyman Administrative Professional – SAF/SB Advanced Concepts and Technologies International, LLC - Arlington, VA Mar 21, 2017 - Job DescriptionDescription of Work: Position provides technical assistance to the Secretary of the Air Force Office of Small Business... more » Job DescriptionDescription of Work: Position provides technical assistance to the Secretary of the Air Force Office of Small Business Programs (SAF/SB), to execute the vision, mission and statutory mandates of SAF/SB which is an AF enterprise-wide core mission capabilities in strategic outreach and communications, inclusive of but not limited to research, data/information gathering, analyses and synthesis of gathered research/materials to enable and assist with delivery of effective strategic messaging capability for communication to senior leaders and the workforce across the AF enterprise, DoD, Industry and within the Federal SB program as appropriate. Formulate and apply mathematical modeling and other optimizing methods to develop and interpret information that assists management with decision making, policy formulation, or other managerial functions. May collect and analyze data and develop decision support software, service, or products. May develop and supply optimal time, cost, or logistics networks for program evaluation, review, or implementation. a) Provide IT-related services in support of the following disciplines: infrastructure, knowledge management, and change management efforts to fully integrate continually improving business processes into the AF acquisition enterprise. As data plays a fundamental role on a BI/IT projects, one of the main activities of the contractor is to identify and define the data items required by components of the solution including reports, dashboards and more complex analytics such as ad hoc data analysis. Support in this area shall include requirements definition and refinement; process reengineering; information technology assessment, engineering, implementation, sustainment, and training; data and data structure analysis and design; Commercial Off the Shelf (COTS) and Government Off the Shelf (GOTS) evaluation, selection, procurement, training, and stand-up.b) Be required to perform alternative system design assessments under this task.c) Provide the resources to evaluate emerging IT and IT-related technologies. Based on this evaluation, the contractor may be required to identify and evaluate prototype solutions and present findings and recommendations to the SAF/SB for its consideration.d) Support the benchmarking, operational capability demonstrations, and acquisition of commercial program/portfolio management tools, modeling and simulation tools, and related design, integration, database population/maintenance, and other services to further enhance the use of best practices and the transparency of program information to decision makers.e) Provide consulting and business planning services to support continuous improvement, analysis, integration, and implementation of acquisition information technology strategies; architectures; program planning and assessment; and risk, trade-off, requirements, alternatives, and feasibilities assessments.f) Provide support plans, processes, procedures, and information on systems that enhance collaboration and data transparency requirementsg) Conduct a project kickoff meeting with the COR and all other Government SMEs to conduct a requirements analysis and to establish the project schedule, which will guide the progress of the project. The IMS will be reviewed with the Government Program Manager and all other Government SMEs. Once the IMS is reviewed and approved, the contractor will commence work on the effort. Formal communication with the Government Procurement Change Office and the Contracting Officer Representative will be achieved through required and ad hoc reports. These reports will allow the Government to quickly assess the progress of the project.h) Work to promote continuous dialogue regarding the progress of the project with the customer via regular face-to-face meetings, email correspondence, and telephonically.i) Provide quality software products and support services following commercial best practices.Qualifications for the position: Enter here the education, experience and requirements for candidatesExperience and Qualifications:· Minimum of 10 years of experience working in Business Intelligence (BI)/Information Technology (IT) Analytical Services. The 10 years of experience must have occurred in the last 15 years.· MA/MS Degree (The MA/MS degree may be substituted either of the following ways: 12 years work experience OR 8 years work experience and a Bachelor’s degree) Company DescriptionACT I provides trusted expertise and leadership in support of defense, space, and energy technical and life-cycle management solutions. We develop and provide high-quality products and deliver services that meet or exceed our clients' expectations. Vision: Continue growing as a recognized knowledge company providing trusted expertise and leadership in support of the U.S. Department of Defense, U.S. allies and related industries. Purpose: Provide specialized, high-value solutions to customers seeking responsive, innovative concepts, and leadership from a reputable, integrity-based company. Depth of expertise and experience in: Acquisition Program Planning and Execution Foreign Military Sales (FMS) Case Management and Liaison Support Financial Management and FMS Case Management Cost Analysis, Life Cycle Cost, and Total Cost of Ownership Systems Engineering and Technical Assistance Defense Acquisition Board Milestone Documentation Logistics Planning, Provisioning, and Electronic Tech Manuals Nuclear Forensics; CBRN We provide competitive compensation and a full range of benefits to full time employees. Administrative Coordinator Guardian Centers - Arlington, VA Mar 24, 2017 - Job Description: We are seeking an Administrative Coordinator to join our team! You will perform clerical and administrative support to... more » Job Description: We are seeking an Administrative Coordinator to join our team! You will perform clerical and administrative support to members of the Company's Program Management team which includes but is not limited to the Program Director, Division Chief, and the Administrative Officer. Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments, coordinate travel for the training teamsPrepare relevant and accurate documentation for visas, passports adn credentialsOrganize and schedule escape mask training classesProcess time and attendance Track all equipment issued Track adn maintain records fo first responders that are trained overseasPerform all other administrative duties Qualifications:Experience working with international visas and passport processing A SECRET level clearance is requiredPrevious experience in office administration or other related fieldsAbility to prioritize and multitaskMS office Excellent written and verbal communication skillsStrong attention to detailStrong organizational skills Company Description: Born of necessity and shaped by need, Guardian Centers operates the most advanced disaster training centers in the world. Replicating hazards in a size and scale never before seen, our facilities provide realistic and integrated capabilities to help improve inter-agency disaster response. Guardian Centers is dedicated to helping all responders - government, public and private - achieve their vital mission. Guardian Centers provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Administrative Assistant / Junior Marketing Maryland Oral Surgery Assocoiates (MOSA) - Rockville, MD Mar 24, 2017 - Job DescriptionIMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior... more » Job DescriptionIMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior Marketing position is an opportunity to prepare the right individual for a position of leadership within a very successful and ever expanding company. The Administrative Assistant supports management functions within the company and performs general office support and administrative functions on behalf of company management. Functions to be supported include marketing and company outreach. The Administrative Assistant/Marketing staffer is responsible for a variety of complex processes and needs to be professional, flexible, and dependable. Job Description MOSA Management is an expanding multi- office surgical groups management team looking to raise the bar in connecting patients with our amazing team of Surgeons and staff in their beautiful office settings. This group has served the Maryland community for almost 50 years and has won Washingtonian Magazines Best practices every issue since 1997! We work to increase our exposure directly to patients through social media/ mainstream media as well as from referring practioners through Continuing Education programs and individual office direct relationships. Skills Required Exceptional written and verbal communication skillsAssist with a high volume of incoming callsMust be organizedBe able to prioritize tasks, multi-task, and be able to work in a fast pace environment Be able to provide support to all office locations and departments Will work closely with senior management and be exposed to all company functions and capabilities to learn about company operations, management, procedures and patients.Coordinate meetings and events; maintain schedule and prepare presentation materialsMaintain calendar; communicate meetings, events and deadlines with CEO + COOOrganize telephone conferences for the CEO + COOPrepare memos, letters, reports, correspondencePerform a variety of general clerical duties Job RequirementsThe successful candidate must be able to prioritize multiple tasks, show attention to detail, be proficient in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Adobe, and Social Media (Facebook, Twitter, Google Plus, Instagram & YouTube), and be customer service oriented and able to meet time sensitive deadlines. 2 years of administrative experience working in a corporate office setting. Valid drivers license- some local traveling will be required. Availability to work Monday through Friday from 8:00AM - 4:30PM and occasionally some evening hours.Please forward CV/Resume to velvel18@MOSA is proud to be an Equal Opportunity Employe Administrative and Sales Support Valpak - Ashburn, VA Mar 19, 2017 - Do you live close to Ashburn, VA, have great attention to detail, strong organization skills and a positive attitude, you should apply ... more » Do you live close to Ashburn, VA, have great attention to detail, strong organization skills and a positive attitude, you should apply Company Description: GREAT COMPANY! GREAT CAREER! Valpak, an independently owned franchisee (48 years young), is the nationals number one direct mail and digital advertising brand providing thousands of clients a variety of direct mail and digital marketing products and services. Human Resources and Chief Administrative Manager Peopletactics - Gaithersburg, MD Mar 23, 2017 - Job DescriptionAre you experienced Human Resources professional with demonstrated ability in directing business operations? Are you... more » Job DescriptionAre you experienced Human Resources professional with demonstrated ability in directing business operations? Are you looking for the opportunity to contribute to a dynamic organization by leading both the tactical and strategic HR functions and being the CEO’s right hand? We are searching for a professional and effective Human Resources and Chief Administrative Manager to join our client's team in Gaithersburg, MD.Our client is a leading financial technology services company and payment processor. They provide a variety of tools to help businesses across the nation securely process transactions, manage risk, and ensure compliance. The organization is a close-knit team that is committed to passion, innovation, integrity and teamwork. Their goal is to create an environment that empowers their customers with better financial solutions.The ideal person will be an HR leader that has demonstrated experience in managing both HR and business operations related projects. This hands on/"roll up your sleeves" type of position includes both tactical and strategic HR objectives, while working closely with the CEO on the company’s strategic initiatives, daily operations, and executive support. The HR and Chief Administrative Manager is a full-time position reporting directly to the CEO.Responsible for maximizing HR functions projects such as employee engagement, organizational development, talent acquisition and onboarding, professional development and performance management, communications, policy and compliance, benefits and compensation, HR analytics and metrics, and employee programs. You will also be the right-hand person to the CEO responsible for providing him with project management, business operations support, and guidance. Develop the overall HR strategy and budget for the organization and plan, organize, direct, and coordinate the human resources activities.Plan, manage, and execute both HR and business operations-related projects to support company’s strategic objectives.Provide project management support to the CEO to include reviewing and responding to emails, organizing information, following-up on deadlines and action items, assist with timelines and maintaining schedule.Meet with CEO direct reports to discuss priorities and progress, maintain accountability, and report information to CEO. Prepare daily/weekly reports per direct report input.Identify, develop, and implement employee engagement and organizational development strategies to help the business achieve its objectives.Advise executive team and managers on organizational and employee matters and work with managers and employees to prevent and resolve issues.Plan, direct, supervise, and coordinate work activities of staff, vendors, and consultants relating to human resources functions.Establish and administer efficient and compliant HR policies, processes, and procedures.Identify and plan for workforce staffing needs and lead the recruiting, interviewing and selection of applicants who meet the position requirements and help enable the organization to achieve its objectives.Lead the design, development, and implementation of compensation, benefits and performance management systems to establish competitive programs with a focus on staff attraction and retention.Develop succession plans and analyze training needs to implement employee development programs.Identify and develop employee engagement programs to increase staff retention and productivity.Develop exit interview processes to identify reasons and trends for employee termination.Develop, track and report on human resources metrics and analytics.Ensure the company is compliant with HR and employment-related laws and regulations.Stay abreast of employment and HR-related legislation and best practices. Recommend needed practices and technology to increase efficiency and effectiveness.Attend meetings and take notes on the CEO’s behalf and other duties as assigned.What You’ve DoneThe HR and Chief Administrative Manager is expected to work independently and professionally and should possess the following:Minimum of 10 years of experience in HR with 5 years in an HR leadership roleProject management experience requiredBachelor's degree in Human Resources, Organizational Development, Business, Communications or other related fieldAdvanced degree in HR-related field and/or HR certification preferredExperience providing administrative and business operations support to executivesHR generalist experience required with specialty experience in at least one HR functional areaProven experience with HR strategy development, hands-on HR strategy implementation, and advising senior management within an organizationWhat They OfferCompetitive salariesComprehensive benefit package including health, dental and vision insuranceGenerous PTO plan and paid holidaysCompany-sponsored 401KIn building café and gymOpportunity to join a fast-growing company with endless opportunities for professional growthInterested in being their Human Resources and Chief Administrative Manager? Please send your resume and salary requirements, as well as a brief summary stating why you think you’d be an excellent candidate for this position.Company DescriptionThis position is for our client, located in Gaithersburg, MD.