Found 6,371 Jobs in Ashburn, VA 'Administrative'
Administrative Specialist AcuTech Group, Inc. - Vienna, VA Aug 31, 2017 - Job DescriptionAdministrative and Accounting SpecialistJob responsibilities include:Provide general administrative support to a... more » Job DescriptionAdministrative and Accounting SpecialistJob responsibilities include:Provide general administrative support to a consulting teamAssistance with project reports, proposal preparation, and project setup and maintenanceDocument filing and management (paper and electronic)Answer phones during office hours and respond to inquiries regarding AcuTechAudit timesheets and expenses in financial softwareProcess and deliver incoming and outgoing mailAdministrate office IT, software support, and resourcesFile and manage compliance requirements and insurance documentationSupport the implementation of training and eventsOrder and maintain equipment (laptops, phones) and office suppliesAssist with processing of new employeesOther general administrative tasksThe ideal candidate qualifications are as follows:Previous experience in office administration and support; consulting office experience is a plusMinimum of a Bachelor’s degree in Business, Accounting, International Relations, or Public Administration, or equivalent years of work experienceAbility to organize and prioritizeExcellent PC skillsExperience with financial time & expense software is a plusMotivated self-starter who also works well in teamsExcellent oral and written communication skillsPrior experience in a small business environment is a plusSpanish, Mandarin, or Arabic language skills are a plusThis position has excellent opportunity for personal growth and advancement for someone wanting to work in a dynamic, small-but-growing company. AcuTech provides a competitive package of benefits. Salary based on experience and qualifications.AcuTech is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, non-disqualifying physical or mental disability or any other basis covered by law. Employment decisions are based solely on qualifications and business need.Company DescriptionAcuTech Group, Inc. (AcuTech) is a successful and rapidly growing consulting firm providing process safety, risk management, security, and emergency management services to governments and industries handling hazardous materials. We offer consulting and training services, as well as software products to assist companies in continuous improvement to their safety, security, environmental, and production practices. AcuTech's clients range from petroleum and petrochemical to food and semiconductor industries, and are in the private and public sectors.Our services have expanded to new global markets the Middle East, Asia and South America in response to our clients' needs and will continue to grow to assist companies in meeting the challenges of safety and security demanded by ever-changing global circumstances. To help our growth, we are seeking an Administrative and Accounting Specialist for our Vienna, VA office. The position would report to the Business Operations Manager. Administrative Assistant Advanced Technology & Research Corp - Bethesda, MD Sep 03, 2017 - Job DescriptionAdvanced Technology & Research Corporation (www.atrcorp.com) is seeking to fill the following full-time permanent... more » Job DescriptionAdvanced Technology & Research Corporation (www.atrcorp.com) is seeking to fill the following full-time permanent position. Based in Maryland and incorporated in 1973, ATR is an equal-opportunity engineering company with a solid reputation in various engineering disciplines for the government and Fortune 500 commercial customers.Salary for the position is competitive according to qualifications. ATR offers an attractive comprehensive benefits package, including Medical/Dental insurances, free basic life/ADD, and long-term and short-term disability insurances, 401(k) plan, educational assistance program, and 5 weeks of paid leave per year for minimum seniority.Qualified persons should contact the Director of Human Resources at email@example.comEEO/AA/Vets/Disabled JOB TITLE: Administrative AssistantJOB LOCATION: West Bethesda, MDJOB REQUISITION NUMBER: 1002017004Job Listing: August, 2017Opening: OneClosing Date: Until Filled PRINCIPAL DUTIES AND RESPONSIBILITIES: ATR is seeking Administrative support of the Systems and Engineering Division. The location at ATR’s client’s site in West Bethesda, MD. The candidate will be responsible for travel, payroll, security, various form/report preparation, purchase requisition, on-site direct labor hours tracking and visitor request, including, but not limited to the following:Assist with and track authorization requestsAssist with and track expense reportsPrepare and/or track purchase requisitionsAssist with, track, review, and submit timesheets to PayrollUpdate EXCEL payroll spreadsheetsUpdate PowerPoint division overviewTrack and update on-site EXCEL direct hours spreadsheetPerform and safeguard all security-related proceduresCompile material and prepare marketing overviews and report presentationsCopy and scan documentsType technical reports and other documentsReceive, prepare, and distribute division monthly highlightsPrepare monthly project status reportsCreate and maintain division personnel contact listTake phone calls and messagesMaintain supplies and formsManage divisional mails and lettersCollect and fax ATR employee timesheetsDisseminate all-hands emails to ATR contractorsComplete Carderock forms for new hires, then route for processingCollaborate with other ATR personnel for SAAR information when neededAssist new hires with CAC processSubmit PEDs for contractorsRoute contractor property passes for approvalDistribute new timesheets to contractor mailboxesAid ATR contractors with mandatory training issues to ensure compliancePrint and post Building 80 contractor sign-in/sign-out sheets and collect next morningSubmit renewal paperwork for base badges, property passes and PEDsWork with ATR HQ to resolve timesheet issues and submissionsCollect badges, keys, and other from contractors who are leavingSubmit debriefing paperwork for contractors who leaveHelp ATR employees as neededEDUCATION & EXPERIENCE REQUIREMENTSMinimum Associate degree or equivalent work experience in appropriate field preferredJob experience with the Navy or other DoD laboratories is a plusProficiency in MS Office Suite, especially in using MS Word, MS EXCEL and MS PowerPointOrganized and self-motivatedProficiency in verbal and writing communicationOTHER REQUIREMENTSCandidate must be a US citizen with the ability to obtain and maintain a security clearance or favorable adjudication of a national security background investigation. Current successful background investigation completion is a plus. Company DescriptionATR is a diversified engineering firm dedicated to providing high quality products and engineering and technical support services to the public and private sector. Over 40 Years of Engineering Excellence!Corporate overview:Founded and incorporated in 1973 as a Maryland C-Corporation.Specialized provider of engineering R&D, technical services and engineered products to the federal government and commercial clients.The Company provides a focused range of R&D and specialty engineering services, prototypes and products through three interlinked business units:-Engineering and Systems Division-Automated Systems and Machines Division-Robotics and Control Systems Division26,000 square foot headquarters in Columbia, MD. High-Bay Manufacturing & Prototyping FacilityApproved production facility for USPS FSS ProgramComputer clusters for Hydrocodec computation and analysesCompany Highlights:-40 years reputation for innovation and quality-Broad-based growth across multiple business lines-Significant Intellectual Property with awarded patents-Serial innovation and production prowess in specialized automation systems-Loyal client base and strong pipeline of new business-ISO 2001:2008 Administrative Assistant- Immediate HIRE!!! Energy DMV - Tysons Corner, VA Sep 12, 2017 - Job DescriptionThis Admin Assistant I Position Features: ? Great Pay to $45K A dynamic financial organization looking for Admin Assistant... more » Job DescriptionThis Admin Assistant I Position Features: ? Great Pay to $45K A dynamic financial organization looking for Admin Assistant I with great advancement, benefits and with great pay RESPONSIBILITIES: Logistical Support and Event Planning - Manage and plan the execution of events such as Town Halls, Monthly Team Stand Ups and department-wide meetings - Executive speaking engagements, and department celebrations - Manage logistics and the entire implementation to ensure end-to-end quality and flawless execution - Oversee all logistical aspects of Risk College training programs including securing locations, scheduling/supporting facilitators, managing registrations and rosters - Provide customer service to various internal and external customers - Create content, graphics and concept for all communications for events, including and not limited to announcement, printed material and decks - Identify changing technology to aid in team collaboration and advancement Communications - Manage communications with various partners to execute on event and trainings. - Author draft communications - Manage information on Knowledge link/Team Sites - Strong written and verbal communication skills - Create and manage EORM team logos and banners Internal Website - Maintain and update Pulse page(s) for content - Create a strong presence on Pulse for both ORM and ERM - Liaison with RM Communication to ensure that graphics are in line with department Audits and Exams - Assist in audit and exam preparations - Audit and MRA tracking for reporting purposes Drive Process and Other Improvements - Identify and implement improvements to work processes - Coordinate, track and evaluate learning offerings to ensure quality delivery and participant satisfaction SKILLS/EXPERIENCE: Previous experience with Pulse strongly preferred. If no Pulse experience, a candidate who is tech savvy is preferable. - Microsoft Office experience required. - Experience or an interest in graphic design would be a plus, but NOT required. - Strong attention to detail - Strategic planning skills who can adapt to a changing environment - Strong written and verbal communication skills - Able to work independently - Bachelor?s Degree - Proficient in Microsoft Office Suite - Working knowledge of graphic design platforms - Proficient in Pulse - Working knowledge of Team Sites - At least 2 years of Administrative experience - At least 1 year of Process Management experience - At least 1 year of experience in project coordination and event management - High School Diploma, GED or Equivalent Certification or military experience Great benefits. Apply for this great position as Admin Assistant I today! We are an equal employment opportunity employer and will consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.Company DescriptionClean Energy is our top client here at FTI! We provide the leading Marketing Services on the East Coast and have been awarded three years in a row. We are a team of Marketing Innovators and specialize in premium sales and lead generation services! Come Join our team if you are looking for a successful career. Part Time Administrative Assistant Fast Trak Inc. - Vienna, VA Sep 12, 2017 - Job DescriptionLooking for college students that want to gain experience!!!We at Fast Trak Inc. have just opened another location in the... more » Job DescriptionLooking for college students that want to gain experience!!!We at Fast Trak Inc. have just opened another location in the Tyson's area and we are currently looking for a fun and motivated part time Admin and HR Assistant with room for full time after training is completed.Job duties are:-social media-background check process-basic data analysis-basic payroll-assistance to the managers in the hiring processHours are 9am to 2pm -- Monday through Friday*Full time will be available based on performance at a 3 week evaluation* Responsibilities as the Administrative AssistantReview ProcessMonitor online submission and production systems daily to avoid unnecessary delays.Using peer review system:Check manuscript submissions for completeness and proper format.Coordinate with other managersHelp out with the Recruiting and PayrollAssist with production files as needed. Qualities we are looking for:Strong work ethicIntegrityGreat people SkillsLeadership SkillsHunger for successBubbly/energeticDriven Administrative Support Snowden Funeral Home - Rockville, MD Sep 01, 2017 - Job DescriptionLooking for a full time administrative support person to work in an office environment who is detail oriented, takes... more » Job DescriptionLooking for a full time administrative support person to work in an office environment who is detail oriented, takes initiative, enjoys working with people, ability to multi-task, good communication skills and punctual. Responsibilities include organizing materials for the funeral directors, preparing day of service information, register books, prayer cards, arrangement folders, managing and updating website.On a day to day basis this position will help with answering phones, interacting with clients who walk-in and those who have appointments.Prior experience a plus but not required. Good benefits including a Simple IRA with company match.Company DescriptionFourth generation family owned and operating funeral business. We believe the service that we provide in our community is a ministry. A ministry of assisting bereaved families in the very first hours and days of grief. We are looking for willing individual who will compliment this work ethic. Administrative Assistant/ Design Support Bath & Kitchen Showrooms, Inc. - Rockville, MD Sep 19, 2017 - Job DescriptionWe are seeking an Administrative Assistant/ Design Support to join our team! You will perform clerical and administrative... more » Job DescriptionWe are seeking an Administrative Assistant/ Design Support to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft and email estimate correspondence and other formal documentsProcess Purchase orders for Kitchen and Bath projectsPlan and schedule measurement appointments and Service callsGreet and assist onsite guestsReceive Expedited Carrier Packages and Vendor ShipmentsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skills Administrative Specialist JHT, Inc. - Arlington, VA Sep 03, 2017 - Job DescriptionThe Administrative Specialist will be expected to perform administrative tasks such as:Read and analyze reports for... more » Job DescriptionThe Administrative Specialist will be expected to perform administrative tasks such as:Read and analyze reports for adjudication to determine whether scope of investigation meets specific investigative standards; prepare memoranda of findings and correspondence, and make appropriate entries in database(s).Respond verbally or in writing, as appropriate, to written correspondence, email, and telephonic inquiries concerning procedural status of cases in accordance with security and privacy requirements.Prepare, copy and mail notice of hearings, orders, decisions, travel arrangements, correspondence, and perform other administrative/clerical functions.Prepare case files for file retention. Provide other administrative and clerical support as necessary.Answer telephone inquiries from applicants.Conduct distribution runs within the agency and outside of agency. Required skills/experience4 years related experience required.Candidates should have a customer oriented approach, a pleasant demeanor, and be punctual at all times since coverage is necessary throughout the work day.Proficiency in MS Office is required.Discretion and trustworthiness is a must as the position requires handing sensitive information.Due to the nature of the work being performed, error free work will be essential.Desired skills/experiencePrior experience with JPAS is a plus but not mandatory.Legal field or security administration experience a plus.Training on government systems and procedures and policies will be provided.Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. U.S. Citizenship required.Company DescriptionJHT Incorporated, founded in 1990 by retired U.S. Air Force pilot James E. Jardon II, is a privately held company that began as a small business dedicated to developing training programs for the Department of Defense and affiliated agencies. Since that time, the company has expanded their services to include three additional areas of expertise. For over 25 years our exceptional group of 180 employees has provided customized and cost-efficient solutions for both commercial and government customers.Our sustaining mission is to enhance our customer’s success by delivering innovative and cost effective solutions in the areas of simulation and training, technical data management, environmental & marine sciences and professional support solutions. Healthcare Administrative Assistant/Medical Receptionist Private Doctors Office - Herndon, VA Sep 18, 2017 - Job DescriptionSenior Medical Receptionist/Healthcare Administrative Assistant Growing Integrated Medicine Practice is looking for a... more » Job DescriptionSenior Medical Receptionist/Healthcare Administrative Assistant Growing Integrated Medicine Practice is looking for a polished, professional Healthcare Receptionist! Our ideal candidate will come with 5+ years of experience! MUST:Medical Scheduling experience3 plus years of medical office experienceEMR experienceExcellent communication skillsSales experience is a plusStrong customer service skillsBachelor's Degree strongly preferredDUTIES:Schedules patient appointments and confirms appointments over the phone with patients.Assisting at front desk as needed.Collecting co-payments and any prior balances from patients.Handles dictation from each patient's visits.Distributes mail.Generate and maintain clear, concise and accurate records and files.Vigilantly maintain cleanliness and safety of check-in/check-out area.Responsible for making exceptional first impression on new patients and providing a cordial welcome to returning patients in person or on the telephone.Greet patients, execute check-in/check-out procedures, explain patient process and paperwork throughout relationship with patient.Company DescriptionOur mission is to provide the best quality healthcare with the greatest patient satisfaction. Coupled with this mission, our core values of Caring, Excellence, Leadership, Teamwork, Innovation, and Comprehensive Care are at the heart of our team members' actions each and every day.