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Administrative Assistant Needed FTI Vienna - Vienna, VA May 26, 2017 - Job DescriptionLooking for College Students that want to gain experience!!!We at Fast Trak Inc. have just opened another location in the... more » Job DescriptionLooking for College Students that want to gain experience!!!We at Fast Trak Inc. have just opened another location in the Falls Church area and we are currently looking for a fun and motivated part time admin and HR assistant with room for full time after training is completed.Job duties are:-social media-background check process-basic data analysis-basic payroll-assistance to the managers in the hiring processHours are 9am to 2pm -- Monday through FridayFull time will be available based on performance on a 3 week evaluationResponsibilities as the Administrative AssistantReview ProcessMonitor online submission and production systems daily to avoid unnecessary delays.Using peer review system:Check manuscript submissions for completeness and proper format.Coordinate with other managersHelp out with the Recruiting and PayrollAssist with production files as needed. Job Requirements Qualities we are looking for:Strong work ethicIntegrityGreat People SkillsLeadership SkillsHunger for successBubbly/EnergeticDriven Executive Administrative Support Specialist Advanced Decision Vectors, LLC - Arlington, VA May 26, 2017 - Job DescriptionAgency: Defense Security Cooperation Agency (DSCA)Position: Executive Administrative Support Specialist Positions... more » Job DescriptionAgency: Defense Security Cooperation Agency (DSCA)Position: Executive Administrative Support Specialist Positions Available: 4Work Location: Arlington, VirginiaClearance Level: SecretCitizenship: US CitizenTravel: Local Description: DSCA directs, administers and provides Department of Defense (DOD)-wide guidance for the execution of assigned Security Cooperation programs. DSCA issues are often complex, urgent, and span the phases of conflict from shaping the environment to enabling civil authority activities. The agency performs these activities by collaborating closely with the interagency, industry and partner nations. Moreover, DSCA seeks to maximize Security Cooperation program effectiveness and ensures that efforts align with national security priorities. Our Executive Administrative Support Specialist perform a wide range of office duties for various Integrated Regional Teams (IRT's) supporting the Combatant Commands (COCOM's).Â The work may involve activities such as but not limited to: control of internal work-flow and processes of the civilian staff directly supporting the Director, Deputy Director, and their militarycivilian assistants, and enterprise-wide management functioning of the DSCA headquarters element. Â Duties:Provide assistance to Senior Directorate Leadership prepare a variety of documents (i.e., letters, reports, and rosters, memos, correspondence and read-ahead's); graph, presentations and PowerPoint slides. Preparation of documents shall be accomplished in accordance with applicable agency formats and DoD policy standards which will be provided to contractor for references.Assist in the preparation and coordination to support internal andor external meetings to include functions (i.e., scheduling, sending invites, setting up teleconferences, reserving parking for guests, preparing conference rooms, and a variety of preparatory documents to support meetings).Communicate with agency personnel and stakeholders to answer telephonic or electronic inquiries, collect information updates and schedule activities as needed.Prepare a variety of handout types excel spreadsheets, recurring reports, and standard templates. Work with staff to create monthly reporting format and conduct briefings as requested. Provide user analytics, assist staff in analysis, and provide recommendations. Attend meetings to transcribe record meeting minutes and compile data to distribute internal and external efforts in forums, working groups as specified by the Government.Abilities: Must be able to effectively communicate in English verbally and orally.Ability to handle various tasks, verbal, written and grammatical skills, interpersonal skills and interactions with government or corporate personnel in key positions.Ability to work in fast paced environment, desired.Proficient in MS Office Suite applications of Outlook, Word, Excel, and PowerPoint.Proficient with Adobe Acrobat and SharePoint.Working knowledge of Correspondence and Task Management System (CATMS), desired.EducationExperience:Bachelor's degree highly desired andor a minimum of four (4) years of work experience of executive-level administrative support.Knowledge and prior experience in coordination, scheduling, preparation, proof reading and editing of various reports or correspondence, records management, budget tracking, travel planning, screening documents and distribution and routing phone messages or calls to appropriate pany DescriptionAdvanced Decision Vectors, LLC was established in 2009 to provide superior Administrative Support, Resource Management, Intelligence operations, and Management Consulting to the Federal and Commercial sectors. Located in Alexandria, VA, ADV is a Small Disadvantaged Business (SDB) 8(a) that has roots established in the Department of Defense and support agencies. ADV's mission is to be the most trusted source in providing mission critical solutions to our customers. STAFF ADMINISTRATIVE/MANAGEMENT SPECIALIST Arlington County (Virginia) Government - Arlington, VA May 26, 2017 - Job Title:STAFF ADMINISTRATIVEMANAGEMENT SPECIALISTClosing DateTime:Thu. 052517 12:00 AM Eastern Time Salary:$44,428.80 - $82,929.60... more » Job Title:STAFF ADMINISTRATIVEMANAGEMENT SPECIALISTClosing DateTime:Thu. 052517 12:00 AM Eastern Time Salary:$44,428.80 - $82,929.60 Annually Job Type:Full-TimeLocation:2100 Clarendon Blvd., Arlington, Virginia 22201, VirginiaArlington County's Department of Technology Services (DTS) is filling a position foraStaff AdministrativeManagement Specialist responsible for providing critical financial and accounting support to Department-wide operations. DTS builds, maintains, and secures a world-class information technology environment and provides technical expertise to County departments and agencies in networking, telecommunications, database and application development, Web services, financial and emergency systems and emerging technologies.Duties include:Preparing requisitions and purchase orders for technology purchases, obtaining the proper approvals and verifying the price paid against the corresponding purchase order;Monitoring and reviewing department-wide timekeeping activities;Processing payments for all departmental purchases;Researching vendor inquiries, preparing quotes for vendor bidding, verifying quotes and providing award notifications;Managing and reconciling purchase card (credit card) activity; andMonitoring and reporting on encumbered funds and Contractor hours and expenses.Selection Criteria:Selection Criteria:Minimum Qualifications:AHigh School Diploma or the equivalent, plus two years of experience using complex automated accounting systems, monitoring expenses, conducting account analysis or creating and monitoring requisitions and purchase orders.Desirables: Preference may be given to candidates with experience and knowledge in the use of the Oracle e-Business Suite.Additional Information:Please complete each section of the application. A resume may be attached to further present your qualifications, however, it will not substitute for the completed application. Your responses to the supplemental questionnaire are required for this position. Executive and Administrative Assistant Conservation International - Arlington, VA May 26, 2017 - The Executive and Administrative Assistant (EAA) provides administrative, operations, and project support to the Betty and Gordon Moore... more » The Executive and Administrative Assistant (EAA) provides administrative, operations, and project support to the Betty and Gordon Moore Center for Science (Moore Center), including its leadership. The Moore Center is Conservation International's science division and the EAA will provide direct and regular support to Center??s leadership, including the SVPManaging Director and other executive leaders of the Moore Center. In addition, the AA is responsible for certain administrative and operational activities for the Moore Center. The EAA manages calendars and meeting schedules, makes travel arrangements, prepares correspondence, processes travel and expense reimbursements, and provides support to meetings, events, and working groups. The EAA is also responsible for Moore Center administrative needs such as procurement, HR files and on-boarding new employees. This position requires a broad and comprehensive knowledge of CI??s policies, standard operating procedures and values. The EAA must have the ability to make independent judgments related to administrative matters and the ability to communicate effectively with all levels of management both inside and outside of CI. This position requires superior administrative skills, excellent relationship-building skills, ability to multi-task and an ability to handle confidential and sensitive information with the highest degree of professionalism. This position serves as a liaison between the SVP and staff from all CI divisions, particularly the CEO??s office and other senior CI staff.?RESPONSIBILITIES:?Executive Support:Proactively support the SVP regarding all administrative matters within the Moore Center.Develop, produce, and edit correspondence for the SVP, to include letters, memos, forms, policies and procedures (includes handling of confidential information).Assist the SVP in the management of schedules and manage communications with a wide variety of constituents, including potential and existing donors. On behalf of SVP, respond to e-mails and telephone calls as appropriate. Exercise utmost discretion regarding all communication, including SVP??s e-mail.Take minutes and keep records of staff meetings.Maintain phone and email directories for the SVP.Manage SVP??s daily schedule and calendar, including dealing with meetings and schedules spanning multiple time zones.Set up and coordinate meetings and conference calls, including support for computer presentations and on-site logistics.Prepare expense reports and reimbursement forms for SVP and Moore Center executives; this includes determining the appropriate source of funds (within CI or external). Appropriate form of reimbursement request must be ascertained and used.Manage SVP??s travel schedule and make travel arrangements as neededRemind SVP and others responsible parties of deadlines as needed.For selected remotely-based Moore Center staff, serve as administrative point of contact, make travel arrangements and prepare expense reports. Divisional Support:Maintain Human Resource files for Moore Center employeesProvide procurement support including new computers, office supplies, etc.Process vendor invoicesProvide on-boarding support to new hires?Project ManagementOther:Assist SVP with gathering information and preparation for senior-level meetings, including draft talking points and provision of briefing materials.Provide support to Science Advisory Board meetings or other important donor and partner meetings.Proofread, edit and write documents as requested by SVP.Collect and consolidate information for CI reporting requirements, including reports to the Board, quarterly reporting, annual planning documentation, and donor reporting.Maintain databases and project plans related to projects.?Perform special projects for the SVP, as needed.Represent the SVP as deemed appropriate and necessary.Liaise with CI board, internal, and external members of the Science Advisory Board, and their representatives, at the request of the SVP.Prepare agendas, logistics, AV requirements, materials and catering for Moore Center all-staff meetings, Team Leads meetings, and other key meetings as required.Maintain appropriate filing systems.Working Conditions:This position is based in CI-Headquarters in Arlington, VirginiaNormal office environmentOccasional work outside of normal business hours is expected ?QUALIFICATIONS:Required:Bachelor??s degree or 3-5 years of related work experience.Minimum of 3 years of professional support to senior-level executives.Excellent organization and prioritization skills.Resourcefulness and ability to work proactively and independently.Ability to anticipate needs of others and to take initiative to make progress on activities and projects.Force of presence and influence skills: ability to accomplish complex assignments requiring cross-organization cooperation. Ability to motivate teammates.Strong verbal and written communication skills, and attention to detail, with the ability to effectively communicate with individuals from a variety of disciplines, cultures and backgrounds.Flexibility and willingness to work in situations of flux; ability to work in a fast turn-around environment; excellence in multi-tasking.Strong work ethic; takes pride and has willingness to take ownership for wide-ranging responsibilities.Superior professionalism and discretion in all affairs.Superior computer skills and knowledge of Microsoft Office software. Extremely computer literate.Solution-oriented approach, ability to anticipate and proactively solve problems, and desire to learn new processes, computer skills, or other skills needed for job performance.Desire to learn about all aspects of the organization.Sense of humor, ability to have fun, interest in building a strong culture Marketing/Administrative Assistant BOWA - McLean, VA May 26, 2017 - Job DescriptionMarketing Assistant / Administrative Assistant Job Description:Are you just starting your career or looking to get back... more » Job DescriptionMarketing Assistant / Administrative Assistant Job Description:Are you just starting your career or looking to get back into the workforce? Then consider this great opportunity to join the marketing team of our growing, well-established company! The Marketing Assistant will experience the many different activities we take on in the department, from events and social media to project photography, direct mail and more. In addition, this person will be responsible for writing, editing and compiling material for newsletters, by-line articles, blog posts and other print and digital vehicles. He/she will also be responsible for executing our project-based marketing programs and making recommendations for refreshing the related materials. He/she will also perform various administrative tasks on a daily and weekly basis, such as taking calls about new renovation projects, assisting with CRM data cleanups and administering our office apparel program. This role requires a great attitude, a willingness to pitch in, strong writing skills, attention to detail and the ability to meet deadlines. The Marketing Assistant will report to the Director of Marketing and should hold a bachelors degree. Hours per week are negotiable, ranging from 32-40 hours.Key Attributes: People Skills Enthusiasm and a team-minded attitude The ability to represent BOWA enthusiastically with callers expressing interest in a renovation Writing, SEO and Social Media Skills Exceptional writing and editing skills, and the ability to incorporate the companys established messaging and voice An efficient process for generating quality content and securing approvals Researching topics and interviewing subject-matter experts Familiarity and comfort with social media platforms, such as Facebook, Houzz, Pinterest and Instagram The ability to incorporate predefined keywords naturally into content Requirements: BA/BS degree, with some professional marketing experience preferred Excellent communicator and creative thinker Excellent organizational skills and the ability to work independently, manage projects and meet deadlines Strong Microsoft Office skills required, including Word, Excel and Outlook Prefer experience with Adobe Creative Suite, particularly Photoshop and Illustrator Bonus skills: WordPress, CRM experience.Company DescriptionBOWA specializes in luxury renovations ranging from master suites and kitchens to whole-house and whole-condo remodels. For over 27 years, BOWA's design build experts have been guiding clients through every step of the remodeling experience from the first thoughts of the project, throughout architecture and construction, and continuing through a lifetime of ownership. And, consistently, 97% of clients rate BOWA a 9 or a 10 when asked if they would recommend the company. BOWA's commitment to customer service and industry-leading budget guarantee, schedule guarantee and warranty are among their reasons. With offices in McLean and Middleburg, Virginia, BOWA has won more than 170 awards for excellence and serves clients in Suburban Maryland, the District of Columbia, Northern Virginia and Virginia's Hunt Country. Confidential Administrative Assistant Sheet Metal Workers' National Pension Fund - Fairfax, VA May 26, 2017 - Job DescriptionLarge non-profit benefit fund located in Fairfax, VA seeks experienced Confidential Administrative Assistant. This person... more » Job DescriptionLarge non-profit benefit fund located in Fairfax, VA seeks experienced Confidential Administrative Assistant. This person will be responsible for providing coordination and administrative support in the day to day operations of the fund. Candidate will also be responsible for the daily operations of the funds 401(k) plan.Candidate must have a minimum of 5 years administrative experience as well as experience with 401(k) plans. Excellent organization skills, attention to detail, and verbal, written, and interpersonal skills are essential. Experience with all Microsoft Office applications is also required.Company DescriptionThe Sheet Metal Workers National Pension Fund is a defined benefit pension fund. As a defined benefit plan, all Fund assets are held in one trust for the benefit of all participants. The NPF is funded entirely by employer contributions and earnings on investments. The Fund operates under the direction of a Board of Trustees.The Fund also employs staff to manage the day-to-day Fund operations, including the collection of employer contributions and the processing of pensions. Recruiting Administrative Assistant - 162453 Chipton-Ross Inc. - Rockville, MD May 26, 2017 - Job DescriptionChipton-Ross is seeking an Administrative Assistant in Rockville, MD. RESPONSIBILITIES:PeopleSoft transactions to... more » Job DescriptionChipton-Ross is seeking an Administrative Assistant in Rockville, MD. RESPONSIBILITIES:PeopleSoft transactions to "onboard" and "offboard" employees Internationally Processing of special pay transactions Processing of weekly payroll Guiding Business Units on proper assignment mapping Coordinating overpayment and collections Auditing of payroll transactions at various points in time Processing of rate of exchange and pricing updates Processing monthly DOS updates. Collaboration with Immigration vendor on Visa and Work Permit status for all employees Processing of Employment Letters Processing and collection of Immigration documents, as needed Weekly calls and frequent interaction daily with immigration vendor Collaboration with assignment consultants on status/direction of casework, etc. Continued familiarity and expertise on local in-country law and regulations, changes, etc. Certificate of Coverage Management Assignment Letter Tracking Monthly Reports Immigration paperwork Support the Global Mobility Team in a variety of task as needed, including but not limited to: Expatriate Administration Scan and upload assignee documents to the GM databases. Assign pouch mail addresses and maintain pouch mail records for all international assignees. Fed Ex management Mail retrieval and delivery Reports Office management. REQUIRED EXPERIENCE:Customer service driven. Team player and able to adapt to a fast paced environment. Experience working with PowerPoint, web based and other database systems. Aptitude for financial analysis. Familiar with immigration or paralegal activities. International business knowledge. Strong organizational capabilitiesDemonstrated focus on attention to detail and accuracy. Proficiency with Excel and Microsoft Office Suite confirmed by work experience. High comfort level and proven ability to work efficiently with databases & Excel spreadsheets. Experience successfully utilizing SharePoint. Excellent verbal and written communication skills. Data entry experienceProven excellent teaming and interpersonal skills.ADDITIONAL EXPERIENCE: Interested in Global MobilityExperience with international assignmentsForeign language skillsFULL TIME/1ST SHIFT 5/40 WORK WEEKCandidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.Company DescriptionChipton Ross, a leader in staffing Technical Engineering, Information Technology (IT), Industrial, Professional, and Administrative career opportunities throughout the United States. (Now offering a Logistics Recruiting Division.)Visit our web site @ to get details on over 2500 job openings in 28 states. Administrative and HR Assistant Lafayette Federal Credit Union - Rockville, MD May 26, 2017 - Job DescriptionWe are currently seeking a dynamic, polished, resourceful Administrative and Human Resources Assistant to support the... more » Job DescriptionWe are currently seeking a dynamic, polished, resourceful Administrative and Human Resources Assistant to support the President/CEO, the Executive Management team, and the Human Resources team. If you enjoy juggling multiple projects simultaneously, being the point person, and have demonstrated success supporting busy executives please forward your resume for immediate consideration. Duties include, but are not limited to, preparing correspondence, managing an extremely busy calendar of daily appointments, making travel arrangements, taking meeting minutes, answering and responding to calls/emails, and providing a high level of service. Some HR duties The ideal candidate will have significant experience working alongside Senior Level Executives and must possess a professional demeanor, sound judgment and discretion when dealing with confidential matters. You must be flexible, dependable and punctual as this is an extremely important support position. Excellent organization, time management, and multi-tasking skills required for successful achievement of position goals in this fast paced, demanding environment.The successful candidate will be self-directed, highly skilled, results-driven and have excellent computer and technical skills. Must be proficient in MS Office. Some experience with GoToMeeting and Secure File Sharing Platforms preferred. Must be a team player, show initiative, possess exceptional verbal and written communication skills and be able to interface professionally with all levels, both internally and externally. The ability to follow through and follow up is critical. Must be able to adapt quickly to meet changing deadlines and priorities. Flexible to occasionally travel based on business support need. Able to work overtime as needed, sometimes on short notice, including some Saturdays and late evenings based upon project work and peak busy times. Some light lifting, walking, standing, bending involved.Qualified candidates with positive credit standing should send their resume and salary requirements to: HR@Lafayette Federal Credit Union is an equal opportunity employer.EOE/AA/VETERAN/DISABLEDCompany DescriptionLafayette Federal Credit Union is one of the premiere financial institutions in the Washington D.C. area with an asset size of approximately $500 million. Since our founding in 1935 we have sought to provide our members with a safe and convenient place to save and to offer loans at rates and terms more favorable than those of other financial institutions. We always strive to provide top-notch member service. Lafayette Federal Credit Union is not just a great place to bank its a great place to work too! We offer outstanding benefits, including: 401(k) with Employer Match and Profit-sharing Group Health Insurance for Single and Family Coverage Flexible Spending Account Health Savings Account with Employer Funding Life and Accidental Death and Dismemberment Insurance Short and Long-Term Disability Insurance Dental Reimbursement Commuter Benefits Educational Assistance And moreIn addition to the benefits listed above LFCU fosters a great work environment. Just ask our employees!Lafayette Federal Credit Union is an equal opportunity employer.EOE/AA/VETERAN/DISABLED