Found 8,187 Jobs in Ashburn, VA 'Administrative'
Administrative Coordinator North American Millers' Association - Arlington, VA Jan 19, 2017 - The Administrative Coordinator provides administrative support to NAMA staff and NAMA members and is responsible for daily office... more » The Administrative Coordinator provides administrative support to NAMA staff and NAMA members and is responsible for daily office administration and supporting programs and member services that advance NAMA's mission. This position involves front desk, administrative and office management duties as well as responsibilities supporting NAMA meetings and educational programs and member services. It also requires interaction with many members and organizations including industry partners and vendors. The ideal candidate should demonstrate attention to detail, dependability, be able to perform multiple tasks efficiently and accurately maintain a professional appearance, attentiveness, maturity, and a positive attitude. Associated topics: assist, activity coordinator, activity planning assistant, activity account coordinator, coordination, event associate, event coordinator, event specialist, planner, support Patent Prosecution Secretary/Administrative Assistant Medler Ferro Woodhouse & Mills PLLC - Mclean, VA Jan 14, 2017 - McLean VA Intellectual Property Law Firm is seeking a fulltime Patent Prosecution Secretary/Administrative Assistant Medler Ferro... more » McLean VA Intellectual Property Law Firm is seeking a fulltime Patent Prosecution Secretary/Administrative Assistant Medler Ferro Woodhouse & Mills, has an immediate opening in its McLean, VA office for an experienced Patent Prosecution Secretary/Administrative Assistant to join its growing IP practice. We are seeking a candidate who conducts themselves in a professional manner, communicates clearly, exhibits excellent organizational skills, and possesses the ability to simultaneously handle mul Administrative Assistant 5 Vencore - Silver Spring, MD Jan 18, 2017 - Vencore is a proven provider of information solutions, engineering and analytics for the U.S. Government. With more than 40 years of... more » Vencore is a proven provider of information solutions, engineering and analytics for the U.S. Government. With more than 40 years of experience working in the defense, civilian and intelligence communities, Vencore designs, develops and delivers high impact, mission-critical services and solutions to overcome its customers most complex problems. Headquartered in Chantilly, Virginia, Vencore employs 3,800 engineers, analysts, IT specialists and other professionals who strive to be the best at everything they do. Vencore is an AA/EEO Employer - Minorities/Women/Veterans/DisabledResponsibilities:This position will be filled in Silver Springs, MD. The Administrative Assistant will support several office or project managers and perform a variety of administrative functions including scheduling appointments, providing information to callers, and taking dictation. The Admin Assistant will compose memos, transcribes notes, and research and create presentations. Duties will also include generating reports, handling multiple projects, making travel arrangements, and preparing and monitoring invoices and expense reports. The admin assistant will perform other duties as assigned and may assist with compiling and developing the annual budget, escorting personnel without clearance, and setting up and facilitating management and engineering reviews and meetings. The successful candidate will demonstrate the ability to protect and handle sensitive personnel data.Use computers for various applications, such as database management or word processing. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.Create, maintain, and enter information into databases. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Maintain scheduling and event calendars. Complete forms in accordance with company or Government Schedule and confirm appointments for clients, customers, or supervisors. Make copies of correspondence or other printed material. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Open, read, route, and distribute incoming mail or other materials and answer routine letters. Provide services to customers, such as order placement or account information. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Conduct searches to find needed information, using such sources as the Internet. Manage projects or contribute to committee or team work. Mail newsletters, promotional material, or other information. Order and dispense supplies. Learn to operate new office technologies as they are developed and implemented. Coordinate conferences, meetings, or special events, such as luncheons or award ceremonies. Arrange conference, meeting, or travel reservations for office personnel. Train and assist staff with computer usage, mapping printers, and voice mail set up Prepare conference or event materials, such as flyers or invitations Requires High School level plus some specialized training. 8+ years of experience.8 years of experience performing the tasks required of this position in a similar admin assistant role in a Government settingThe candidate must be proficient in MS Office tools including MS Outlook, Word, Excel and PowerPoint. SharePoint experience is desired.Prior work experience supporting NASA and/or NOAA is desiredExcellent interpersonal, written and verbal communication skillsMust be flexible to work core hours and support meetings or events outside core hoursThe ability to develop a highly effective working relationship with the customerThe ability to coordinate with the engineering leadership team and work issues to closureThe ability to deliver on commitments with high quality products in a fast paced environmentSecurity processing required to work on a Department of Commerce facility and to access IT systems Clinical Administrative Support AMI Cardiac Monitoring Inc - Olney, MD Dec 17, 2016 - Newly created position to work as a team member cross-trained in several departments in our Sandy Spring Maryland office. Our ideal... more » Newly created position to work as a team member cross-trained in several departments in our Sandy Spring Maryland office. Our ideal candidate will be energetic, articulate with attention to detail and ability after training to move easily between departments to address current needs. AMI promotes from within, and looks to advance all qualified staff within their departments and to address each individuals advancement in their career. Drug and alcohol free with random and scheduled testing. Administrative Assistant Snelling Staffing - Corporate - Bethesda, MD Jan 06, 2017 - The Administrative Assistant provides a wide range of Administrative support. This role operates in a dynamic, results-driven, fast-paced... more » The Administrative Assistant provides a wide range of Administrative support. This role operates in a dynamic, results-driven, fast-paced environment with regular exposure to confidential data and situations requiring discretion, tact, diplomacy and good judgment. To be successful, the Administrative Assistant must be proactive, have exceptional attention to detail and be a strong problem-solver. The Administrative Assistant serves as the primary point of contact on all administrative matters pertaining to the department. He/she must be fully capable of working independently on projects, from conception to completion, and capable of working under pressure on a wide variety of activities. This will include administration, coordination, and project management duties, all requiring self-direction with frequent interaction with executive-level associates within and outside of the organization. He/she will be required to exercise good judgment in a variety of situations, have exceptional strong written and verbal communication. He/she will be proficient in maintaining a balance among multiple and sometimes competing priorities. Bachelors degree and 2-4 years of Admin experience in healthcare preferred. Company Description: You don't just want a job. You want options! Employment opportunities that are not only ripe with potential for rewarding career growth, but opportunities that can enhance your life. We understand. More importantly, we believe you have every right to be discerning about your choices. After all, not all employment opportunities are equal. And neither are all job recruitment agencies. Snelling is your advocate whether you are a seasoned veteran or a student still trying to determine your career path. We know how stressful and time consuming finding the right job can be. We make it less stressful. Unlike other job recruitment firms, we listen. We mentor. We provide a pulse check of the current job market. We offer career coaching and personalized one-on-one help with everything from composing a killer resume to prepping for the big interview. Just as important, we stay in touch. We return phone calls. We give honest feedback. We have your best interests at heart - Always Administrative Support Assistant JHT Incorporated - Silver Spring, MD Jan 16, 2017 - JHT, a government contractor, is hiring Administrative Support Assistants to support the Director and staff with answering telephones,... more » JHT, a government contractor, is hiring Administrative Support Assistants to support the Director and staff with answering telephones, filing documents, scheduling appointments, and preparing domestic and international travel order and vouchers.Requires at least 2 years related experience and high school diploma. Knowledge of government travel regulations, correspondence guidelines, and T&A regulations is desired. Administrative Assistant, Accounting Vornado/Charles E. Smith LP - Arlington, VA Jan 16, 2017 - The Administrative Assistant reports directly to the Senior Financial Officer and is responsible for providing administrative support to... more » The Administrative Assistant reports directly to the Senior Financial Officer and is responsible for providing administrative support to the Senior Financial Officer, the Controller and other members of the accounting group, on an as-needed basis. The Accounting Assistant is responsible for complying with the operational policies and procedures established by Charles E. Smith Real Estate Services and Vornado Realty Trust.Responsibilities:Assist Senior Financial Officer in preparation of monthly reporting package for the Executive Management Committee, including preparation of reports in ExcelMaintain departmental files for -month end reports -draft and final financial statements -real estate tax assessments and bills -income taxes/other taxes.Assist with budget and reforecast process, including data entry and report preparation and binder production process.Process and code invoices in AP system for payment. Coordinate and assist in monthly report distribution process, including preparation of summary reports in Excel.Assist with preparation of Income & Expense Forms.Handle travel arrangements, correspondence, and scheduling for Senior Financial Officer.Responsible for phone coverage, faxing, filing and daily organizational maintenance of file system (including filing for the third party group).Serve as the departmental timekeeper (bi-weekly payroll time reports).Process W-9s and sort and distribute departmental mail.Responsible for the timely payment of taxes and other fees and timely filing of tax returns.Maintain/order departmental supplies.Plan and organize departmental functions (lunches, staff meetings, etc) as well as departmental meetings, including but not limited to, booking conference rooms, ordering food, etc.Perform special projects as requested.Process Cash Applications for third party on an as needed basis.Other administrative duties as assigned or necessary Education/Experience:High School diploma or equivalent required.Accounting experience and strong desire to pursue a career in accounting preferred.Technical Experience: Strong computer skills: Microsoft Word, Microsoft Outlook, Microsoft Excel are needed.Clerical skills: type 40-50 wpm, meticulous record keeping, and organized file maintenance.Advanced word processing/Word and electronic spreadsheet/Excel skills. Other Skills/Requirements:Ability to work without close supervision.Accurate; quality controls own work.Ability to adapt to changing work priorities and deal appropriately with multiple deadlines.Strong analytical skills and extremely detail-oriented.Excellent interpersonal and communication skills (both verbal and written).Friendly and upbeat.Goes above and beyond; intellectually curious.Pleasant and professional image and phone manner.Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue burden. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.Vornado/Charles E. Smith is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability.EEO Employer/Vet/Disabled Administrative Specialist JHT, Inc. - Arlington, VA Jan 06, 2017 - The Administrative Specialist will be expected to perform administrative tasks such as: Read and analyze reports for adjudication to... more » The Administrative Specialist will be expected to perform administrative tasks such as: Read and analyze reports for adjudication to determine whether scope of investigation meets specific investigative standards; prepare memoranda of findings and correspondence, and make appropriate entries in database(s). Respond verbally or in writing, as appropriate, to written correspondence, email, and telephonic inquiries concerning procedural status of cases in accordance with security and privacy requirements. Prepare, copy and mail notice of hearings, orders, decisions, travel arrangements, correspondence, and perform other administrative/clerical functions. Prepare case files for file retention. Provide other administrative and clerical support as necessary. Answer telephone inquiries from applicants. Conduct distribution runs within the agency and outside of agency. Required skills/experience 4 years related experience required. Candidates should have a customer oriented approach, a pleasant demeanor, and be punctual at all times since coverage is necessary throughout the work day. Proficiency in MS Office is required. Discretion and trustworthiness is a must as the position requires handing sensitive information. Due to the nature of the work being performed, error free work will be essential. Desired skills/experience Prior experience with JPAS is a plus but not mandatory. Legal field or security administration experience a plus. Training on government systems and procedures and policies will be provided. Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. U.S. Citizenship required. Company Description: JHT Incorporated, founded in 1990 by retired U.S. Air Force pilot James E. Jardon II, is a privately held company that began as a small business dedicated to developing training programs for the Department of Defense and affiliated agencies. Since that time, the company has expanded their services to include three additional areas of expertise. For over 25 years our exceptional group of 180 employees has provided customized and cost-efficient solutions for both commercial and government customers. Our sustaining mission is to enhance our customerÃ¢ÂÂs success by delivering innovative and cost effective solutions in the areas of simulation and training, technical data management, environmental & marine sciences and professional support solutions.