Found 9,838 Jobs in Ashburn, VA 'Administrative'
Administrative Assistant / Junior Marketing Maryland Oral Surgery Assocoiates (MOSA) - Rockville, MD Apr 23, 2017 - Job Description: IMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior... more » Job Description: IMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior Marketing position is an opportunity to prepare the right individual for a position of leadership within a very successful and ever expanding company. The Administrative Assistant supports management functions within the company and performs general office support and administrative functions on behalf of company management. Functions to be supported include marketing and company outreach. The Administrative Assistant/Marketing staffer is responsible for a variety of complex processes and needs to be professional, flexible, and dependable. Job Description MOSA Management is an expanding multi- office surgical groups management team looking to raise the bar in connecting patients with our amazing team of Surgeons and staff in their beautiful office settings. This group has served the Maryland community for almost 50 years and has won Washingtonian Magazines Best practices every issue since 1997! We work to increase our exposure directly to patients through social media/ mainstream media as well as from referring practioners through Continuing Education programs and individual office direct relationships. Skills Required Exceptional written and verbal communication skills Assist with a high volume of incoming calls Must be organized Be able to prioritize tasks, multi-task, and be able to work in a fast pace environment Be able to provide support to all office locations and departments Will work closely with senior management and be exposed to all company functions and capabilities to learn about company operations, management, procedures and patients. Coordinate meetings and events; maintain schedule and prepare presentation materialsMaintain calendar; communicate meetings, events and deadlines with CEO + COOOrganize telephone conferences for the CEO + COOPrepare memos, letters, reports, correspondence Perform a variety of general clerical duties Job Requirements The successful candidate must be able to prioritize multiple tasks, show attention to detail, be proficient in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Adobe, and Social Media (Facebook, Twitter, Google Plus, Instagram & YouTube), and be customer service oriented and able to meet time sensitive deadlines. 2 years of administrative experience working in a corporate office setting. Valid drivers license- some local traveling will be required. Availability to work Monday through Friday from 8:00AM - 4:30PM and occasionally some evening hours. Please forward CV/Resume to velvel18@ MOSA is proud to be an Equal Opportunity Employe Administrative Clerk (PTL Field) Penske - Rockville, MD Apr 14, 2017 - Description Position Summary: Our Administrative Clerk is responsible for ensuring that our office administrative processes run... more » Description Position Summary: Our Administrative Clerk is responsible for ensuring that our office administrative processes run smoothly, and to help provide our customers with the excellent customer service that we are known for. You will be responsible for accounts payable, receivables, repair and purchase orders, and other administrative duties to help us run our business efficiently. Position shift will be 10:00am to 6:30pm at the Rockville Penske on Southlawn Lane Benefits: Penske values the well-being of our employees and their families. That's why we offer competitive wages and a wide range of benefits, including medical and dental insurance, 401K and pension plans, flexible dependent care and medical spending accounts, spouse and child life insurance, employee referral bonus, and discounts with Penske partners. Major Responsibilities: -Greet and assist customers and visitors via phone, email, and face-to-face interaction -Manage incoming and outgoing mail, and respond to correspondence as appropriate -Prepare, issue, and mail receipts, bills, policies, invoices, warranties, statements, and checks -Assist with inventories and related ordering, accounting, and return processes -Manage office supply inventory -Maintain personnel and other files -Other projects and tasks as assigned by supervisor Qualifications -2 years of professional administrative support experience required -High School Diploma or equivalent required; associates or Bachelor's degree preferred -Background in auto mechanics and/or parts preferred -Customer service experience -Ability to work independently -Strong organizational skills -Advanced computer skills, including Microsoft Word, Excel, Outlook; PowerPoint and/or AS400 skills highly desirable, as is the ability to learn other software systems -Work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required Physical Requirements: -The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. -The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines. -While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg. -Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Penske is an Equal Opportunity Employer, including individuals with disabilities and protected veterans. Penske Truck Leasing Co., L.P., headquartered in Reading, Pennsylvania, is a partnership of Penske Corporation, Penske Automotive Group, General Electric Capital Corporation and Mitsui & Co., Ltd. A leading global transportation services provider, Penske operates more than 216,000 vehicles and serves customers from more than 1,000 locations in North America, South America, Europe, Australia, and Asia. Product lines include full-service truck leasing, contract maintenance, commercial and consumer truck rentals, used truck sales, transportation and warehousing management and supply chain management solutions. Visit http://www.gopenske.com/ to learn more. Administrative Information Security Associate Beacon Cloud Solutions, Inc. - Falls Church, VA Apr 23, 2017 - Job Description: Position BCS is currently seeking a full-time Administrative Information Security Associate for a contract position with... more » Job Description: Position BCS is currently seeking a full-time Administrative Information Security Associate for a contract position with a Department of Defense (DoD) Agency. Candidates should be highly self-motivated and interested in working for a small cloud-based company focused in Cybersecurity and Information Assurance (IA). What is Beacon Cloud Solutions? Beacon Cloud Solutions, Inc. was formed based on the belief an Internet connection and a web browser is all you need to fully run and operate a business. It is our mission and passion to develop and deliver cloud-based solutions that change the way data is processed and how our customer do business. We are a family oriented company and believe that its OK to have fun at work. We believe our customers should be able to work from anywhere with an Internet connection and a web browser, so thats how we operate. Also, we love our customers because they keep us in business, so when they call us we are happy and do everything we can to solve their issue. Summary The Administrative Information Security Associate role will provide support to the Network Security Operations team. The role requires the qualified candidate to facilitate meetings, take meeting minutes, track tasks (Task Orders) through completion, evaluate task orders, input tasks into tracking system, submit task status, develop metric reports, collaborate with NSO team and external personnel. Required Knowledge Demonstrated experience with DoD Information Assurance Certification and Accreditation Process (DIACAP) Demonstrated experience with National Institute of Standards and Technology (NIST) standards and guidelines. Risk Management Framework (RMF) Basic understanding of computers, networks, and Cybersecurity Must have Skills Customer Centric focused Experience in a position demanding strong verbal, written, and interpersonal communication skills. Strong organization skills Microsoft Office (Strong use of Word / Excel / PowerPoint) Ability to communicate effectively with team members and person from other organizations Ability to capture meeting minutes accurately and timely Ability to coordinate meetings, drive meetings as the facilitator, and coordinate action items through completion Review, track, and coordinate taskers (Task Orders, Fragmentary Orders, and modifications) from release by agency through completion. Ability to create monthly status reports, weekly reports Correlate and collect metrics for inclusion in various reports Nice to haves Experience using Microsoft SharePoint from end user perspectives Experience using Microsoft SharePoint from an administrative perspective Experience with SharePoint list, workflows, SharePoint Designer and Microsoft InfoPath is a plus. Ability to identify improvements in business processes and provide solutions How To Be Successful at BCS To perform this job successfully, you must be able to perform each essential duty satisfactorily and independently. The requirements listed below are representative of the knowledge, skill, and/or ability required. Able to think inside and outside the box when recommending customer solutions Able to work independently and efficiently to meet deadlines Self-motivated, detail-oriented and organized Excellent communication (oral and written), interpersonal, organizational, and presentation skills Creative and innovative thinker looking to expand personal growth Demonstrate initiative to take on extra projects/tasks and provide solutions Likes to be challenged Likes to have fun! Passionate about doing things better! Sometimes the wheel needs to be re-invented! Excellent team player Education, Certifications, and/or Experience Six (6) years of demonstrated technical experience Four (4) years of Information Assurance experience Meets the IAM Level I position requirements per DoD 8570.0-M Has one of the following certifications: Security + GIAC Security Leadership (GSLC) Systems Security Certified Practitioner (SSCP) Benefits Company Paid Health Insurance Dental/Vision Insurance 120 hours PTO/year Possible Company Stock Options Flexible Schedule Possible Telecommute Days HOW TO APPLY Please respond with Cover Letter and Resume Company Description: About Beacon Cloud Solutions, Inc. Beacon Cloud Solutions(BCS) is a San Diego based technology company based on the belief that an Internet connection and a web browser is all you need to fully run and operate a business. It is our mission and passion to develop and deliver cloud-based solutions that change the way data is processed and how our customer do business. We are a family oriented company and believe that it is OK to have fun at work. We believe our customers should be able to work from anywhere with an Internet connection and a web browser so that is how we operate. Also, we love our customers because they keep us in business, so when they call us we are happy and do everything we can to solve their issue. Accounting Administrative Assistant Anchor Staffing - Bethesda, MD Apr 23, 2017 - Job Description: Bethesda based company is seeking an administrative assistant in its fast paced corporate office. Applicants must have... more » Job Description: Bethesda based company is seeking an administrative assistant in its fast paced corporate office. Applicants must have an associates or higher degree in accounting, finance, or business. Experience with Multi-State sales and use tax returns, personal property tax returns and business licenses. Must feel Comfortable working with executives and owners and have good working knowledge with Microsoft Office: Word and Excel, good communication skills and work independently on issues requiring research. Basic duties include:Compile and submit annual Personal Property Tax ReturnsCompile and submit Business License renewalsPrepare and file Sales and Use Tax ReturnsWBENC Annual FilingOpening and distribution of mailOrder accounting supplies as neededPull and distribute timesheets to accounting managersMail and record Corporate Income Tax PaymentsCompile and submit Census SurveysOrder Food/Meals for Accounting and Corporate MeetingsManage Corporate event ticketsManage Credit Card Statements and distribute to card holders for review and approvalManage Petty Cash boxUpdate Aging Tracking reports weeklyUpdate and reconcile cash balancesOther office duties and special The salary is up to 55k. They need the top three components: Compile and submit annual Personal Property Tax Returns Compile and submit Business License renewals Prepare and file Sales and Use Tax Returns Job Type: Full-time Salary: $55,000.00 /year Required education:Associate Required experience:Accounting: 1 year Required license or certification:Driver's License Company Description: Anchor Staffing is an employment agency in Glen Burnie assisting companies in Maryland with their hiring needs as they become available. We specialize in a range of positions that are Contract to Hire or Permanent (Some temporary when needed). We offer open interview times/walk in interviews daily/weekly for a wide range of opportunities in Clerical or Light Industrial/General Warehouse. Address; Anchor Staffing 6960 Aviation Blvd, Suite D Glen Burnie, MD 20161 Hours of Operations are Monday through Friday 8:00AM to 5:00PM Administrative Support Assistant Calloway & Associates - Bethesda, MD Apr 23, 2017 - Job Description: Type of Position: Contract - Two (2) year contract position. Positions Available: One (1) Full-Time (40 hours per week)... more » Job Description: Type of Position: Contract - Two (2) year contract position. Positions Available: One (1) Full-Time (40 hours per week) position available. The successful candidate will report to the On-Site Supervisor and Human Resources at our corporate office. Duties and Responsibilities include the following: Reviews and interprets directives and regulations; advises on development and implementation of local administrative directives and procedures. Develops internal policies, procedures, and work methods affecting administrative management operations and ensures compliance, and through review of completed studies, reports, correspondence, etc., for adherence to procedures and policies. Analyzes the role and impact of other auxiliary departments on the proposed research and coordinates their input. Evaluates research protocols for compliance with applicable regulations governing human subjects protection. Assures the proper documentation of project/study, giving particular attention to any protocol modifications. Reviews and approves all levels of correspondence prior to signature of the Chief of GME. This includes products developed by other employees. Reviews and distributes incoming correspondence based on knowledge of organization business processes. Serves as primary POC for the department training files. Establishes policy and time frames for the process and monitors the final preparation of all files. Monitors and suspense preparation of annual performance appraisals and corresponding performance awards. Creates, maintains and purges personnel and mission files for the organization anticipating the needs of staff members. Creates and maintains an official file system in such a manner that documents may be located on a moments notice. Locates and summarizes files as required by the Chief of GME. Reviews and edits a variety of routine correspondence for Chief of GME or other personnel in the department. Reviews outgoing correspondence for procedural, grammatical, spelling, and contextual accuracy. Receives calls, greets visitors, and directs them to appropriate personnel. Takes care of routine matters, or refers inquiries to appropriate personnel. Receives and directs incoming mail. Maintains the organization suspense file and ensures timely completion; maintains organization calendar. Exercises judgment to schedule meetings, conferences and appointments, and gathers information to prepare Chief of GME; prepares travel orders trainees and GME staff as needed. Responsible for analyzing monthly reports for Chief of GME to identify personnel changes and funding changes within the organization. Responsible for the local work area's safety and work order initiation. Reports safety hazards and prepares or calls in required work requests and is responsible to monitor through their completion. Maintains working knowledge of various applications software used within GME and provides advice/assistance to the Chief of GME, managers and associates as required. Operates Microsoft Mail System. Routinely checks for incoming messages. Composes and transmits messages to Chief of GME and other staff members as required. Operates, maintains electronic suspense tracking system for organization projects, correspondence, performance management, etc. Uses the department of defense system for timekeeping. Uses the Defense travel system for preparing travel orders and vouchers. Required Qualifications: Minimum three (3) years of working experience. A qualified typist is required. Shall be able to read, write, speak, and understand English. Must be a United States (US) Citizen. Salary: $31.41 per hour plus health and wellness benefits of $4.27 per hour. Hours of work will be from 7:00a.m. 4:00p.m., Monday through Friday, as needed by the on-site supervisor. Candidate will work 40 hours per week. Testing Requirements: Candidates chosen for consideration must be able to successfully complete a government background screening. Upon Hire: All applicants will need to complete an employment application and complete all employment documentations within three (3) business days. All offers are contingent on successful reports of satisfactory reference, fingerprint and security clearance. Calloway & Associates, Inc. is an Equal Opportunity Employer. As an Equal Opportunity Employer, we will not discriminate against any qualified candidate for any reason and will make reasonable accommodations to enable individuals with disabilities to perform the essential functions, if necessary. Company Description: Started in 1985 by Helen M. Calloway as a financial services company, Calloway & Associates is headquartered in Raleigh, North Carolina with regional offices in Concord, California and Washington, D.C. Calloway & Associates, Inc. delivers Financial Management Services, Information Technology Solutions and Consulting, Logistics Management, Education and Training, Computer and Electronic Equipment Supplies, and Staff Augmentation. With nearly three decades in technical, financial, and administrative consulting industry, Calloway & Associates provides a diverse set of quality staff, goods & services such as information technology (administrative, financial, environmental/EMS, and other agency and private sector systems design and enhancements including enterprise system design and planning). We also provide program management, computer modeling, GIS Maps, data mining, graphics & desktop publishing, financial and business consulting, environmental, health and life sciences, infrastructure support, outreach, advisory services, facilities maintenance, and staff augmentation including temporary staffing services to our clients within the United States and globally. Specializing in the delivery of skilled individuals uniquely suited by their education, experience and skill sets to support government and commercial business is our focus. Capitalizing on project management and delivery expertise, and utilizing our patented Human Capital Resource RepositoryTM, Calloway & Associates has achieved tremendous growth in government staffing and technology contracts. We hold government contracts with the Department of Justice, Department of Agriculture, Department of the Army, Department of Defense, Department of the Interior, Department of Commerce, Department of Health and Human Services, Department of Energy, Department of Veterans Affairs and the Department of Homeland Security. In addition we hold several state contracts and business relationships with system integrators and service providers. We are also a reseller of Cisco products and Global Knowledge training solutions. Regardless of your requirements, project or mission needs, Calloway & Associates can rapidly deliver the solutions, products, professionals, team members and Expertise you need to get the job done. Communications and Graphics Administrative Specialist NCI, Inc. - Reston, VA Apr 23, 2017 - Job Description: NCI: As the Communications and Graphics Administrative Specialist ( Administrative Specialist III ), you will assist the... more » Job Description: NCI: As the Communications and Graphics Administrative Specialist ( Administrative Specialist III ), you will assist the MarCom team with activities to keep employees informed, drive employee engagement, further corporate social responsibility and grow the company. The team is looking for a candidate who enjoys writing, has superb grammatical skills, but also has a creative side and is familiar with the Adobe software suite. If this describes you, come join our team! In assuming this position, you will be a critical contributor to meeting NCI's mission: To deliver innovative, cost-effective solutions and services that enable our customers to rapidly adapt to dynamic environments. Highlights of Responsibilities: Assist with internal communications, including Department News, newsletter and intranet postings Perform graphic duties, as needed Assist with coordination of employee engagement activities at corporate and companywide level Manage marketing giveaways, including identifying items, researching pricing and vendor options, obtaining quotes and samples, approving artwork and orders, and receiving and tracking inventory Manage company store, including receiving monthly inventory updates, selecting new items, ordering and managing company store inquiries from employees Manage memberships and sponsorships, including renewals, payments, events and activities requirements, participants, and submissions Manage corporate social responsibility program coordination Participate in creative team brainstorming sessions to develop theme and tagline ideas for advertisements, videos and presentations, marketing materials and other marketing-related items Assist with researching and identifying new opportunities to expand marketing efforts in support of strategic marketing goals, such as overall corporate branding, conference participation, sponsorships and business development efforts Assist with preparation for presentations, and planning and onsite requirements for conferences and tradeshows Perform other duties as required based on business needs Requirements: Bachelor's degree or equivalent related experience Working knowledge of Microsoft Office and Adobe suites 1-2 years of experience Preferred Education and Experience: Bachelor's degree in marketing or communications or equivalent related experience facebook | Twitter | LinkedIn It is the policy of NCI to provide equal opportunity in recruiting, hiring, training, and promoting individuals in all job categories without regard to race, color, religion, national origin, gender, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other protected class or category as may be defined by federal, state, or local laws or regulations. In addition, we affirm that all compensation, benefits, company-sponsored training, educational assistance, social, and recreational programs are administered without regard to race, color, religion, national origin, gender, age, disability, genetic information, veteran status, sexual orientation, or gender identity. It is our firm intent to support equal employment opportunity and affirmative action in keeping with applicable federal, state, and local laws and regulations. The information above has been designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. Company Description: NCI is a leading provider of enterprise solutions and services to U.S. defense, intelligence, health and civilian government agencies. The company has the expertise and proven track record to solve its customers most important and complex mission challenges through technology and innovation. NCI's team of highly skilled professionals focuses on delivering cost-effective solutions and services in the areas of agile development and integration; cybersecurity and information assurance; engineering and logistics; big data and data analytics; IT infrastructure optimization and service management; and health and program integrity. Headquartered in Reston, Virginia, NCI has approximately 2,000 employees operating at more than 100 locations worldwide. Administrative Assistant - HR Department Bonnie Jones Associates, LLC - Arlington, VA Apr 23, 2017 - Job Description: 0 0 1 79 451 Bonnie Jones Associates, L.L.C. 3 1 529 14.0 Normal 0 false false false EN-US JA X-NONE Large and... more » Job Description: 0 0 1 79 451 Bonnie Jones Associates, L.L.C. 3 1 529 14.0 Normal 0 false false false EN-US JA X-NONE Large and successful Arlington, VA law firm located near the metro needs an Administrative Assistant to provide support their Human Resources Department. You will type offer letters, test candidates, assist the HR staff and provide office support as well as other duties as assigned. Please have a college degree, 1-2 years of admin experience, strong Word and Excel skills and a professional demeanor. The environment is supportive and you will learn and earn! The benefits are excellent. The salary is $32,000 to $37,000. Company Description: Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent administrative, legal, executive assistant, accounting and IT positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you! Administrative Assistant - Chief Executive Officer / CEO J M Burkman LLC - Arlington, VA Apr 12, 2017 - Job Descriptionaiding the CEO with research and part-time secretarial interesting company lobbying more » Job Descriptionaiding the CEO with research and part-time secretarial interesting company lobbying