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Administrative Assistant, Healthcare Practice Witt Kieffer - Bethesda, MD Feb 24, 2017 - Job Description: Position Summary This position provides support and coordination of the consulting staffs search projects with emphasis... more » Job Description: Position Summary This position provides support and coordination of the consulting staffs search projects with emphasis on process driven tasks requiring strong communication and technical skills. The search process includes document development, continuous communication via email and telephone, attention to detail and follow-up on activities. The workflow varies from routine to heavy and is primarily deadline driven. The office and workload is fast-paced with a team-oriented approach. Focus is on exceptional customer service and high quality work products for both candidate and client deliverables. Communication is to and from executive levels and requires professional verbal skills and effective well-written documents and email correspondence. All team members are expected to be self-starters with a sense of responsibility, urgency and ownership toward their work. Essential Duties and Responsibilities Provide administrative support to search consultants with all aspect of search projects including but not limited to: Create, edit and proofread client proposals, fee letters and leadership profiles. Process correspondence including references, memos, narratives, search letters, thank you letters, etc. Handle communication both verbal and written with clients and candidates as appropriate. Work internally with research team to send candidate information for education verification and public database searches. Maintain up-to-date and accurate job search information in Witt/Kieffers proprietary database, DFE. Demonstrate professional communication skills verbally (in person and phone) and written (correspondence, report writing, proofreading, email, proposals, etc.). Manage the consultants calendar: coordinating dates, setting appointments and general calendar management. Manage the timely submission of expense reports and working with candidates to ensure accuracy of materials submitted. Maintain a high level of confidentiality and communication with candidates throughout the search process. Schedule travel plans and business appointments including air, hotel, car, etc. Prepare administrative paperwork related to consulting activity such as opening/closing client assignments, etc. Provide back-up assistance and support for other administrative assistants when necessary. Education and Experience High school education required; college degree preferred. Minimum 5+ years of executive level administrative support experience. Previous experience in healthcare, education and/or professional service organizations is preferred. Exceptional customer service skills both verbal and written skills. Proficient with Microsoft Office, primarily Outlook, Word and PowerPoint. Excellent typing skills. Ability to multitask, prioritize and work in a fast-paced environment. Self-motivated, deadline and detail oriented. Previous experience working in a team environment. Must be comfortable working in a confidential environment Company Description: Witt/Kieffer is the nation leading executive search firm specializing in health care and higher education. The firm conducts executive searches on behalf of hospitals, health systems, universities and colleges, academic medical centers and medical schools, as well as associations, community service organizations and other not-for-profit institutions. Witt/Kieffer mission is to be the preeminent, retained executive search firm that identifies outstanding leadership solutions for organizations committed to improving the quality of life. We believe this mission allows us to positively impact the communities, in which we live, work and serve. The firm values are infused with a passion for excellence, personalized service, diversity and integrity. Witt/Kieffer consultants in multiple locations nationwide provide clients with strategic consultation in searches for presidents and CEOs, as well as COOs, CFOs, CIOs, physician executives, provosts, deans, chairs, chief development officers, chief enrollment officers and other senior executives. Witt/Kieffer is committed to providing educational information and research reports on healthcare and education leadership and governance, diversity, succession planning and career management, among other topics. Executive Administrative Assistant NTT Data - FAIRFAX, VA Feb 08, 2017 - At NTT DATA, we know that with the right people on board, anything is possible. The quality, integrity, and commitment of our employees... more » At NTT DATA, we know that with the right people on board, anything is possible. The quality, integrity, and commitment of our employees have been key factors in our company’s growth and market presence. By hiring the best people and helping them grow both professionally and personally, we ensure a bright future for NTT DATA and for the people who work here. NTT DATA Federal Services, Inc. currently seeks an “Executive Administrative Assistant” to join our team in “Chantilly, VA ”. MUST HAVE AN ACTIVE TOP SECRET SECURITY CLEARANCE to Apply. Qualifications: Admin Support Minimum: 5 yrs Executive Administrative Assistants hold a Bachelor’s degree or have equivalent work experience performing clerical activities; organizational, planning and coordination; executive administrative functions; and oral and written communications skills. Additionally, an Executive Administrative Assistant may provide a combination of the following: + Respond to customer/vendor inquiries; + Check and sort mail, ensure proper handling of sensitive info; + Handle office administration matters such as: ensuring office equipment are functional/operational, monitor and distribute unit office supplies, coordinate logistics and/or issues with building management, coordinate and maintain office conference space and its usage; + Facilitates data call requests and assists with info gathering such as accruals, UDOs, and audit requests; + Ability to research legacy and current financial systems, generate reports, follow processes/procedures such as invoice submissions, and facilitate requirements with the end users to obtain required info; Prepare files, maintain databases, track statistics, create dashboards Contract closeout, logging of information, and file destruction Required Qualifications: + Minimum: 5 yrs of Admin Support + 8-10 years of relevant experience + Undergraduate degree or equivalent combination of education and work experience. This is a full-time salaried position with a group company within NTT DATA. Please note, 1099 or corp-2-corp contractors will NOT be considered. This position is only available to those interested in direct staff employment opportunities. We offer a full comprehensive benefits package that starts from your first day of employment. About NTT DATA NTT DATA is your Innovation Partner anywhere around the world. With business operations in more than 35 countries, we put emphasis on long-term commitment and combine global reach and local intimacy to provide premier professional services from consulting, system development, business process and IT outsourcing to cloud-based solutions. Visit www.nttdata.com/americas to learn how our consultants, projects, managed services, and outsourcing engagements deliver value for a range of businesses and government agencies. The Company is an equal opportunity employer and makes employment decisions on the basis of merit and business needs. The Company will consider all qualified applicants for employment without regard to race, color, religious creed, citizenship, national origin, ancestry, age, sex, sexual orientation, genetic information, physical or mental disability, veteran or marital status, or any other class protected by law. To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, the Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship to the Company would result. Resource Request ID: 2016-181409 Administrative Assistant (Automotive) Marv& Mike's - Rockville, MD Feb 24, 2017 - Job DescriptionFull service Automotive repair business seeking experienced detail oriented front office assistant. In this position you... more » Job DescriptionFull service Automotive repair business seeking experienced detail oriented front office assistant. In this position you will assume a leadership role. The ideal candidate will be proactive opposed to reactive and maintain shop work flow in order to meet daily deadlines. Prior automotive experience in repair shop operations and procedures, parts ordering, estimate writing, and understanding how to formulate a detailed repair order are essential to the success of this position. Opportunities for advancement are excellent for the right individual with the right attitude. This challenging job and extensive training are available to both men and woman who desire a career -focused path and not just a job. Qualifications for this job include:Basic computer efficiencyExcellent verbal and written communication skillsPersistent problem solving skillsAbility to learn new information and techniques to keep abreast of rapidly changing technologyAbility to work in a fast paced environmentProfessional appearance and attitudeExperience as an automotive service advisor, service writer, service agent, parts consultant strongly preferredDuties for this position will include but not be limited to:Greeting customersScheduling customer repair appointmentsGenerating repair estimatesGenerating various reportsKeeping customers informed on the progress of their vehicle's repairReceiving and processing paymentsConducting post-repair follow ups to ensure customer satisfactionResolving complaintsManaging technician work flowProviding administrative support to ensure the smooth operations of the day-to-day businessOrdering parts and inventoryOther duties as directed by senior managementGenerous compensation package commensurate with experience Company DescriptionMarv&Mike's is a full service automotive repair facility servicing Rockville and the surrounding area since 1976. Above average earning potential for qualified candidates. Marv&Mike's offers full benefit packages, paid vacation and paid holidays and more. Come see what we have to offer. Clinical Administrative Support AMI Cardiac Monitoring Inc - Olney, MD Jan 21, 2017 - Newly created position to work as a team member cross-trained in several departments in our Sandy Spring Maryland office. Our ideal... more » Newly created position to work as a team member cross-trained in several departments in our Sandy Spring Maryland office. Our ideal candidate will be energetic, articulate with attention to detail and ability after training to move easily between departments to address current needs. AMI promotes from within, and looks to advance all qualified staff within their departments and to address each individuals advancement in their career. Drug and alcohol free with random and scheduled testing. Legal Administrative Assistant Asurion - STERLING, VA Feb 05, 2017 - Asurion is seeking an Administrative Assistant to provide support for multiple attorneys and legal professionals who are based in its... more » Asurion is seeking an Administrative Assistant to provide support for multiple attorneys and legal professionals who are based in its corporate headquarters. We are dedicated to finding a professional who possesses drive, initiative, and a great attitude to manage day-to-day business activities that arise in Asurion’s Legal Department. The candidate must be polished, a self-starter, and able to thrive in a fast-paced, ever-changing environment. Attention to detail and integrity are essential traits, as well as displaying tact, composure, and maturity. The ideal candidate needs to effectively communicate with staff members of all levels and maintain highly confidential information.*Responsibilities** Assisting the attorneys and other legal professionals as needed in their day-to-day activities, including general administrative support, as required by business and legal needs* Maintaining Legal Department files in a SharePoint database that serves as a repository for all matters handled by the Legal Department* Drafting correspondence, contracts and other legal documents (knowledge of higher formatting functions in Word,/e.g./automatic numbering, headers/footers, etc. is a must) under the direction of the attorneys* Other document processing--in particular, PowerPoint presentations and Excel spreadsheets* Manage complex and ever-changing schedules* Coordinate domestic and international travel* Facilitate domestic and international client and internal meetings* Collaborate with internal teams; monitor and respond in a timely manner to high volume of correspondence* Juggle competing priorities and work with teams to resolve issues* Manage expense reporting, legal invoice processing and other general administrative tasks—e.g., mailing, PO processing, copying, etc.* Assists with coordination and planning of team events and off-sites* Small percentage of time dedicated to personal assisting*Qualifications** Associate’s degree required* 4 or more years of administrative assistant experience, preferably in a corporate legal department or law firm setting, required* Expert in Word, Excel, and PowerPoint required; proficiency in Visio and experience with ProLaw, SharePoint, or other document management software a plus* Must manage confidential information with the highest sense of discretion* Must possess excellent verbal and written communication skills* High level of initiative and follow-through* Excellent interpersonal, communication, and organizational skills* High level of skill in both oral and written communication and the ability to effectively present ideas and information* Works independently and performs all responsibilities with discretion, independent judgment, a positive attitude, tact, and poise* Follows directions with minimal supervision* Maintains accuracy and attention to detail* Able to manage multiple priorities while meeting deadlines* Professional, calm composure with sense of humor* Ability to respond effectively to clients, employees and management and handle sensitive and/or confidential communications* Able to provide or suggest solutions to problems* Acts as a trusted partner to attorneys, displaying the highest levels of integrity* Fluency in Spanish and/or Portuguese a plus**Job:** **Legal***Organization:** **Legal***Title:** *Legal Administrative Assistant***Location:** *VA-Sterling***Requisition ID:** *LEG00073* Administrative Information Security Associate Beacon Cloud Solutions, Inc. - Falls Church, VA Feb 24, 2017 - Job DescriptionPosition BCS is currently seeking a full-time Administrative Information Security Associate for a contract position with a... more » Job DescriptionPosition BCS is currently seeking a full-time Administrative Information Security Associate for a contract position with a Department of Defense (DoD) Agency. Candidates should be highly self-motivated and interested in working for a small cloud-based company focused in Cybersecurity and Information Assurance (IA). What is Beacon Cloud Solutions?Beacon Cloud Solutions, Inc. was formed based on the belief an Internet connection and a web browser is all you need to fully run and operate a business. It is our mission and passion to develop and deliver cloud-based solutions that change the way data is processed and how our customer do business. We are a family oriented company and believe that its OK to have fun at work. We believe our customers should be able to work from anywhere with an Internet connection and a web browser, so thats how we operate. Also, we love our customers because they keep us in business, so when they call us we are happy and do everything we can to solve their issue. SummaryThe Administrative Information Security Associate role will provide support to the Network Security Operations team. The role requires the qualified candidate to facilitate meetings, take meeting minutes, track tasks (Task Orders) through completion, evaluate task orders, input tasks into tracking system, submit task status, develop metric reports, collaborate with NSO team and external personnel. Required KnowledgeDemonstrated experience with DoD Information Assurance Certification and Accreditation Process (DIACAP)Demonstrated experience with National Institute of Standards and Technology (NIST) standards and guidelines. Risk Management Framework (RMF)Basic understanding of computers, networks, and Cybersecurity Must have SkillsCustomer Centric focusedExperience in a position demanding strong verbal, written, and interpersonal communication skills.Strong organization skillsMicrosoft Office (Strong use of Word / Excel / PowerPoint)Ability to communicate effectively with team members and person from other organizationsAbility to capture meeting minutes accurately and timelyAbility to coordinate meetings, drive meetings as the facilitator, and coordinate action items through completionReview, track, and coordinate taskers (Task Orders, Fragmentary Orders, and modifications) from release by agency through completion.Ability to create monthly status reports, weekly reportsCorrelate and collect metrics for inclusion in various reports Nice to havesExperience using Microsoft SharePoint from end user perspectivesExperience using Microsoft SharePoint from an administrative perspectiveExperience with SharePoint list, workflows, SharePoint Designer and Microsoft InfoPath is a plus.Ability to identify improvements in business processes and provide solutions How To Be Successful at BCSTo perform this job successfully, you must be able to perform each essential duty satisfactorily and independently. The requirements listed below are representative of the knowledge, skill, and/or ability required. Able to think inside and outside the box when recommending customer solutionsAble to work independently and efficiently to meet deadlinesSelf-motivated, detail-oriented and organizedExcellent communication (oral and written), interpersonal, organizational, and presentation skillsCreative and innovative thinker looking to expand personal growthDemonstrate initiative to take on extra projects/tasks and provide solutionsLikes to be challengedLikes to have fun!Passionate about doing things better! Sometimes the wheel needs to be re-invented!Excellent team player Education, Certifications, and/or Experience Six (6) years of demonstrated technical experienceFour (4) years of Information Assurance experienceMeets the IAM Level I position requirements per DoD 8570.0-MHas one of the following certifications:Security +GIAC Security Leadership (GSLC)Systems Security Certified Practitioner (SSCP) BenefitsCompany Paid Health InsuranceDental/Vision Insurance120 hours PTO/yearPossible Company Stock OptionsFlexible SchedulePossible Telecommute Days HOW TO APPLYPlease respond with Cover Letter and ResumeCompany DescriptionAbout Beacon Cloud Solutions, Inc. Beacon Cloud Solutions(BCS) is a San Diego based technology company based on the belief that an Internet connection and a web browser is all you need to fully run and operate a business. It is our mission and passion to develop and deliver cloud-based solutions that change the way data is processed and how our customer do business. We are a family oriented company and believe that it is OK to have fun at work. We believe our customers should be able to work from anywhere with an Internet connection and a web browser so that is how we operate. Also, we love our customers because they keep us in business, so when they call us we are happy and do everything we can to solve their issue. Administrative Support Assistant Calloway & Associates - Bethesda, MD Feb 24, 2017 - Job DescriptionType of Position: Contract - Two (2) year contract position.Positions Available: One (1) Full-Time (40 hours per week)... more » Job DescriptionType of Position: Contract - Two (2) year contract position.Positions Available: One (1) Full-Time (40 hours per week) position available.The successful candidate will report to the On-Site Supervisor and Human Resources at our corporate office. Duties and Responsibilities include the following: Reviews and interprets directives and regulations; advises on development and implementation of local administrative directives and procedures. Develops internal policies, procedures, and work methods affecting administrative management operations and ensures compliance, and through review of completed studies, reports, correspondence, etc., for adherence to procedures and policies. Analyzes the role and impact of other auxiliary departments on the proposed research and coordinates their input. Evaluates research protocols for compliance with applicable regulations governing human subjects protection. Assures the proper documentation of project/study, giving particular attention to any protocol modifications. Reviews and approves all levels of correspondence prior to signature of the Chief of GME. This includes products developed by other employees. Reviews and distributes incoming correspondence based on knowledge of organization business processes. Serves as primary POC for the department training files. Establishes policy and time frames for the process and monitors the final preparation of all files. Monitors and suspense preparation of annual performance appraisals and corresponding performance awards. Creates, maintains and purges personnel and mission files for the organization anticipating the needs of staff members. Creates and maintains an official file system in such a manner that documents may be located on a moments notice. Locates and summarizes files as required by the Chief of GME. Reviews and edits a variety of routine correspondence for Chief of GME or other personnel in the department. Reviews outgoing correspondence for procedural, grammatical, spelling, and contextual accuracy. Receives calls, greets visitors, and directs them to appropriate personnel. Takes care of routine matters, or refers inquiries to appropriate personnel. Receives and directs incoming mail. Maintains the organization suspense file and ensures timely completion; maintains organization calendar. Exercises judgment to schedule meetings, conferences and appointments, and gathers information to prepare Chief of GME; prepares travel orders trainees and GME staff as needed. Responsible for analyzing monthly reports for Chief of GME to identify personnel changes and funding changes within the organization. Responsible for the local work area's safety and work order initiation. Reports safety hazards and prepares or calls in required work requests and is responsible to monitor through their completion. Maintains working knowledge of various applications software used within GME and provides advice/assistance to the Chief of GME, managers and associates as required. Operates Microsoft Mail System. Routinely checks for incoming messages. Composes and transmits messages to Chief of GME and other staff members as required. Operates, maintains electronic suspense tracking system for organization projects, correspondence, performance management, etc. Uses the department of defense system for timekeeping. Uses the Defense travel system for preparing travel orders and vouchers.Required Qualifications: Minimum three (3) years of working experience. A qualified typist is required. Shall be able to read, write, speak, and understand English. Must be a United States (US) Citizen.Salary: $31.41 per hour plus health and wellness benefits of $4.27 per hour. Hours of work will be from 7:00a.m. - 4:00p.m., Monday through Friday, as needed by the on-site supervisor. Candidate will work 40 hours per week.Testing Requirements: Candidates chosen for consideration must be able to successfully complete a government background screening.Upon Hire: All applicants will need to complete an employment application and complete all employment documentations within three (3) business days. All offers are contingent on successful reports of satisfactory reference, fingerprint and security clearance.Calloway & Associates, Inc. is an Equal Opportunity Employer. As an Equal Opportunity Employer, we will not discriminate against any qualified candidate for any reason and will make reasonable accommodations to enable individuals with disabilities to perform the essential functions, if necessary.Company DescriptionStarted in 1985 by Helen M. Calloway as a financial services company, Calloway & Associates is headquartered in Raleigh, North Carolina with regional offices in Concord, California and Washington, D.C. Calloway & Associates, Inc. delivers Financial Management Services, Information Technology Solutions and Consulting, Logistics Management, Education and Training, Computer and Electronic Equipment Supplies, and Staff Augmentation. With nearly three decades in technical, financial, and administrative consulting industry, Calloway & Associates provides a diverse set of quality staff, goods & services such as information technology (administrative, financial, environmental/EMS, and other agency and private sector systems design and enhancements including enterprise system design and planning). We also provide program management, computer modeling, GIS Maps, data mining, graphics & desktop publishing, financial and business consulting, environmental, health and life sciences, infrastructure support, outreach, advisory services, facilities maintenance, and staff augmentation including temporary staffing services to our clients within the United States and globally. Specializing in the delivery of skilled individuals uniquely suited by their education, experience and skill sets to support government and commercial business is our focus. Capitalizing on project management and delivery expertise, and utilizing our patented Human Capital Resource RepositoryTM, Calloway & Associates has achieved tremendous growth in government staffing and technology contracts. We hold government contracts with the Department of Justice, Department of Agriculture, Department of the Army, Department of Defense, Department of the Interior, Department of Commerce, Department of Health and Human Services, Department of Energy, Department of Veterans Affairs and the Department of Homeland Security. In addition we hold several state contracts and business relationships with system integrators and service providers. We are also a reseller of Cisco products and Global Knowledge training solutions. Regardless of your requirements, project or mission needs, Calloway & Associates can rapidly deliver the solutions, products, professionals, team members and Expertise you need to get the job done. Regional Administrative Assistant ADP - Rockville, MD Jan 14, 2017 - Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader... more » Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge. ADP is hiring an Administrative Support II professional. In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes across select areas of our business. We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility. RESPONSIBILITIES: * Perform clerical, administrative and office duties of a responsible and confidential nature * Route and answer correspondence * Independently establish, organize and maintain files and initiate follow up as needed * Compile, analyze and summarize statistics and information * Communicate new policies and procedures to the department and coordinate the gathering of information as directed, * Create formulas/formats of moderate complexity and determine hardware/software requirements * May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports * Follow standardized formats and established internal procedures * Organize correspondence and email; respond to requests for information * Coordinate activities between departments and outside parties * Provide support to other members of management and department as requested QUALIFICATIONS REQUIRED: * High School diploma or equivalent education/experience * Minimum of 2 years of administrative support experience in a similar environment QUALIFICATIONS -Very familiar with Excel, Powerpoint, Outlook -Self motivated -Computer literacy -Strong team focus, self-motivation and flexibility. -Strong verbal and written communication skills -Ability to handle multiple tasks simultaneously EDUCATION AND EXPERIENCE: Prior administrative experience Benefits to a Career at ADP: At ADP, our associates are the key to our success! At ADP you will enjoy a vibrant and diverse organization with exceptional leadership committed to providing every associate with career building opportunities. Our environment is fast paced and dynamic with work/life initiatives that allow for individual goals to be realized. ADP offers excellent benefits effective first day of employment! Some benefits include: * Medical/Dental/Vision(first day)* Pension Plan * Company Matched 401K * Stock Purchase Plan * Vacation * Personal Days * Holidays * Tuition Reimbursement * Corporate Discounts * Employee Assistance Program * Employee Referral Bonus About ADP: We power organizations with insightful solutions that drive business success. Consistently named one of the "Most Admired Companies" by FORTUNE® Magazine, and recognized by Forbes® as one of "The World's Most Innovative Companies," ADP has over a half-million clients around the globe and 60+ years of experience as a world-wide leader of business outsourcing solutions. ADP is an Equal Opportunity Employer; Minorities/Women/Veterans/Disabled. ADP believes that diversity leads to strength. PPC