Welcome Back! We've found new jobs for you in the Ashburn, VA area!
Found 8,188 Jobs in Ashburn, VA 'Administrative'
Academic Personal / Administrative Assistant Classical Conversations - Haymarket, VA Jan 12, 2017 - We are seeking an Academic Personal And Administrative Assistant to join our team! You will perform clerical and administrative functions... more » We are seeking an Academic Personal And Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities:Create and maintain CMO's personal filesPlan and schedule appointments and eventsDevelop and implement organized filing systemsRun errands for CMOMake and receive multiple phone callsCreate postings, fillable templates, and announcementsCompose clear and informative emailsSend updates and requests to headquarters regularly Qualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsProficient in MS Office, Especially Word and ExcelProficient in MS Exchange EmailOne year of previous experience or training in assistingPrefer but not required previous marketing, sales, training, or PR experience Physical Demands:Ability to work at a computer for long periods of timeAbility to drivePersonal Assistant must be able to hear accurately and speak clearly Company Description: Classical Conversations (CC) is a family-owned company experiencing tremendous growth based out of West End, NC. Our mission is to know God and make Him known. We are changing the world at the grassroots level by providing Christian centered curriculum and training for homeschooling parents. CC offers a fun and challenging work environment with the opportunity to really make a difference within the company itself and with the thousands of community members we serve. There is excellent growth potential within the company due to the ever-increasing number of families that we are serving. Salary is commensurate with experience. Do you want to do more than just provide for your family? Do you want to feel like you are making a difference in the world? Do you want to be challenged and maximize your strengths? Then, come join the Classical Conversations family as we change the world together. Administrative/Extended Day (Instructional) Assistant Corpus Christi School - Falls Church, VA Jan 06, 2017 - Corpus Christi School is seeking a full-time administrative and extended day assistant for its Elementary/Middle School Campus. The... more » Corpus Christi School is seeking a full-time administrative and extended day assistant for its Elementary/Middle School Campus. The 10-month position has work hours of 10 am-6 pm with opportunities for work during Christmas and Easter Break. Responsibilities for the extended day include working in the extended day program (3-6 pm) with students and assist with activities, snack, and homework room. In addition, for the administrative position, candidate will handle receptionist duties, monitor at Administrative Marketing Assistant Ed Lang Team/ Remax Premier - Fairfax, VA Dec 22, 2016 - Job DescriptionExperienced Realtor at Remax Premier in Fairfax looking for Trusted Assistant to learn the business of real estate from... more » Job DescriptionExperienced Realtor at Remax Premier in Fairfax looking for Trusted Assistant to learn the business of real estate from the ground up.Successful candidates should be bright, energetic, outgoing personality. Must be good self starter, honest and trustworthy, willing and anxious to learn.Organization and attention to detail a Must. Ability to work with computers, New Apps, interact with clients and good customer service qualities required.Starting pay comensurate with ability, typically 40-$50K per year.Real Estate experience not required!Full time - Flexable hours-New office centrally located in Fairfax -Great people to work with.No sales required..Great career opportunity! Company DescriptionRemax is the largest most widely recognized real estate company in the world. Our office specializes in residential home buyers and sellers in the Northern Virginia area. The residential real estate market in Northern Virginia is the strongest in the United States. It is fast paced, exciting, high tech, the people are friendly and the opportunities are limitless. Administrative Assistant / Junior Marketing Maryland Oral Surgery Assocoiates (MOSA) - Rockville, MD Dec 25, 2016 - Job DescriptionIMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior... more » Job DescriptionIMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior Marketing position is an opportunity to prepare the right individual for a position of leadership within a very successful and ever expanding company. The Administrative Assistant supports management functions within the company and performs general office support and administrative functions on behalf of company management. Functions to be supported include marketing and company outreach. The Administrative Assistant/Marketing staffer is responsible for a variety of complex processes and needs to be professional, flexible, and dependable. Job Description MOSA Management is an expanding multi- office surgical group’s management team looking to raise the bar in connecting patients with our amazing team of Surgeons and staff in their beautiful office settings. This group has served the Maryland community for almost 50 years and has won Washingtonian Magazine’s Best practices every issue since 1997! We work to increase our exposure directly to patients through social media/ mainstream media as well as from referring practioners through Continuing Education programs and individual office direct relationships. Skills Required Exceptional written and verbal communication skillsAssist with a high volume of incoming callsMust be organizedBe able to prioritize tasks, multi-task, and be able to work in a fast pace environment Be able to provide support to all office locations and departments Will work closely with senior management and be exposed to all company functions and capabilities to learn about company operations, management, procedures and patients.Coordinate meetings and events; maintain schedule and prepare presentation materialsMaintain calendar; communicate meetings, events and deadlines with CEO + COOOrganize telephone conferences for the CEO + COOPrepare memos, letters, reports, correspondencePerform a variety of general clerical duties Job RequirementsThe successful candidate must be able to prioritize multiple tasks, show attention to detail, be proficient in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Adobe, and Social Media (Facebook, Twitter, Google Plus, Instagram & YouTube), and be customer service oriented and able to meet time sensitive deadlines. · 2 years of administrative experience working in a corporate office setting.· Valid driver’s license- some local traveling will be required.· Availability to work Monday through Friday from 8:00AM - 4:30PM and occasionally some evening hours.Please forward CV/Resume to email@example.comMOSA is proud to be an Equal Opportunity Employe Administrative Assistant - Entry Level Payroll Network - Rockville, MD Jan 17, 2017 - Payroll Network, a major Human Capital Management (HCM) Solution provider in the DC/Baltimore metro areas, seeks an entry level... more » Payroll Network, a major Human Capital Management (HCM) Solution provider in the DC/Baltimore metro areas, seeks an entry level Administrative Assistant for its Rockville, MD headquarters. Our 60+ dedicated associates implement and support iSolved, a cloud-based HCM solution which just surpassed two million client employees. The impressive adoption of the iSolved platform reflects the value of having a single solution for all core components of workforce management: Payroll, HR, Benefits enrollment, Onboarding and Time Tracking. As a Founding Partner, Payroll Network implements and supports iSolved so clients can manage their employee life-cycle, from hire-to-retire! You should consider joining our Payroll Network team if you get a kick out of both technology and people, thrive in a friendly, dynamic environment, and enjoy learning new things every day. Duties Include: Fielding telephone calls, ordering catering, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing and data entry. Assists the Chairman & CEO with administrative tasks such as calendar management, appointments and events, phone calls and correspondence. Assists the Executive Committee with administrative duties such as preparing for meetings, open houses, client seminars and report preparation and analyses. Performs administrative and office support activities for Senior Management Team. Provides administrative support and point of contact for remote associates. Skills required: Strong communication, written and oral Internet research Advanced computer skills (Microsoft 365, Word, Excel, PowerPoint) Database management skills Analytical skills Presentation skills The position of Administrative Assistant offers attractive compensation, full benefits and a sparkling career path. Company Description: Payroll Network is a major Human Capital Management (HCM) Solution provider in the DC/Baltimore metro areas headquartered in Rockville, MD headquarters. Our 60 dedicated associates implement and support iSolved, a cloud-based HCM solution which just surpassed two million client employees. The impressive adoption of the iSolved platform reflects the value of having a single solution for all core components of workforce management: Payroll, HR, Benefits enrollment, Onboarding and Time Tracking. As a Founding Partner, Payroll Network implements and supports iSolved so clients can manage their employee life-cycle, from hire-to-retire! You should consider joining our Payroll Network team if you get a kick out of both technology and people, thrive in a friendly, dynamic environment, and enjoy learning new things every day. Administrative/Client Services Coordinator Transwestern - Mc Lean, VA Jan 19, 2017 - Transwestern is an innovative commercial real estate company - regularly voted as a /"Best Place to Work/" in many U.S. markets - that is... more » Transwestern is an innovative commercial real estate company - regularly voted as a /"Best Place to Work/" in many U.S. markets - that is looking for an Administrative/Client Services Coordinator to grow our talented team in McLean, VI. The Administrative/Client Services Coordinator is responsible for working directly with a senior leasing team in the McLean office in performing a wide range of assignments for Transwestern. It is the responsibility of the Administrative/Client Services Coordinator to accomplish responsibilities within Transwestern quality standards and corporate goals and in a manner that helps maximize the efficiency of the group and the value of the assigned properties. It is also the responsibility of Administrative/Client Services Coordinator not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but also to focus on productivity and results. ESSENTIAL JOB FUNCTIONS Marketing/Design Support Provide graphic support for office marketing team. Corporate Collateral - Conceptualize, plan, design, and produce a wide range of graphic and/or illustrative material, from simple to complex (i.e., brochures, fact sheets, direct mail, etc.). Schedule and execute email campaigns (e-blasts) for brokers. Provide support to the Marketing team (flyers and e-blasts creation and edits). Compile moderately complex documents and information for necessary reports, informational packages and/or presentation materials. Create or revise existing maps, floor plans and site plans for presentation materials. Lay out detailed proposals, presentations and pitches. Post, process, and touch up photo files in Photoshop. Other design responsibilities as assigned by regional leadership and national marketing team. Print/maintain supply of marketing materials. Update CRM system with current property marketing materials. Be a creative idea generator to market both the team and real estate listings. Administrative Support Assist with property research on CoStar. Prepare memoranda, letters, proposals, charts, tables, and other documents using various software packages. Provide support through copying, faxing, and mailing as requested. Produce monthly reports for internal and external clients. Maintain and improve existing relationships with both landlord and tenant clients. Schedule and organize meetings, conference calls, and appointments. Prepare items in relation to meetings. Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations. Develop travel itineraries to correspond with current schedules. Assist in the completion and processing of expense forms for assigned staff. Update marketing lists in CRM system. Provide rotating reception relief during lunch hour, morning, and afternoon breaks. May also include coverage for short-term absences of staff due to illness or vacation. POSITION REQUIREMENTS 4-year college degree preferred in Marketing, Communication Arts, Graphic Design or Business Emphasis Minimum of 2 years of previous related work experience 2+ years professional design and graphics experience (preferred Adobe products experience PC-based) Computer proficient, including knowledge in the following programs: Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Creative Suite 2015 Must possess leadership qualities and work well in a team environment Excellent interpersonal skills - effective verbal and written communication skills Ability to produce quality work in a fast-paced environment Ability to manage large workloads Strong attention to detail - excellent proofreading and editing skills Ability to maintain discretion regarding personnel and industry-related matters Must be reliable and professional May be required to life up to 25 lbs. Must have experience using Adobe Creative Suite. APPLY TODAY to be a part of an energetic and motivated team of professionals! Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(k) plan. Transwestern is an equal opportunity employer. Please include resume, salary requirements and references. No phone calls please. Associated topics: activity coordinator, activity planning, activity specialist, coordinator, event account coordinator, event associate, event planning assistant, event specialist, planner, support Administrative Assistant, Healthcare Practice Witt Kieffer - Bethesda, MD Jan 18, 2017 - Position Summary This position provides support and coordination of the consulting staff’s search projects with emphasis on process... more » Position Summary This position provides support and coordination of the consulting staff’s search projects with emphasis on process driven tasks requiring strong communication and technical skills. The search process includes document development, continuous communication via email and telephone, attention to detail and follow-up on activities. The workflow varies from routine to heavy and is primarily deadline driven. The office and workload is fast-paced with a team-oriented approach. Focus is on exceptional customer service and high quality work products for both candidate and client deliverables. Communication is to and from executive levels and requires professional verbal skills and effective well-written documents and email correspondence. All team members are expected to be self-starters with a sense of responsibility, urgency and ownership toward their work. Essential Duties and Responsibilities Provide administrative support to search consultants with all aspect of search projects including but not limited to: · Create, edit and proofread client proposals, fee letters and leadership profiles. · Process correspondence including references, memos, narratives, search letters, thank you letters, etc. · Handle communication both verbal and written with clients and candidates as appropriate. · Work internally with research team to send candidate information for education verification and public database searches. · Maintain up-to-date and accurate job search information in Witt/Kieffer’s proprietary database, DFE. · Demonstrate professional communication skills verbally (in person and phone) and written (correspondence, report writing, proofreading, email, proposals, etc.). · Manage the consultant’s calendar: coordinating dates, setting appointments and general calendar management. · Manage the timely submission of expense reports and working with candidates to ensure accuracy of materials submitted. · Maintain a high level of confidentiality and communication with candidates throughout the search process. · Schedule travel plans and business appointments including air, hotel, car, etc. · Prepare administrative paperwork related to consulting activity such as opening/closing client assignments, etc. · Provide back-up assistance and support for other administrative assistants when necessary. Education and Experience · High school education required; college degree preferred. · Minimum 5+ years of executive level administrative support experience. · Previous experience in healthcare, education and/or professional service organizations is preferred. · Exceptional customer service skills both verbal and written skills. · Proficient with Microsoft Office, primarily Outlook, Word and PowerPoint. · Excellent typing skills. · Ability to multitask, prioritize and work in a fast-paced environment. · Self-motivated, deadline and detail oriented. · Previous experience working in a team environment. · Must be comfortable working in a confidential environment Company Description: Witt/Kieffer is the nation leading executive search firm specializing in health care and higher education. The firm conducts executive searches on behalf of hospitals, health systems, universities and colleges, academic medical centers and medical schools, as well as associations, community service organizations and other not-for-profit institutions. Witt/Kieffer mission is to be the preeminent, retained executive search firm that identifies outstanding leadership solutions for organizations committed to improving the quality of life. We believe this mission allows us to positively impact the communities, in which we live, work and serve. The firm values are infused with a passion for excellence, personalized service, diversity and integrity. Witt/Kieffer consultants in multiple locations nationwide provide clients with strategic consultation in searches for presidents and CEOs, as well as COOs, CFOs, CIOs, physician executives, provosts, deans, chairs, chief development officers, chief enrollment officers and other senior executives. Witt/Kieffer is committed to providing educational information and research reports on healthcare and education leadership and governance, diversity, succession planning and career management, among other topics. Accounts Payable Specialist/Administrative Assistant AbleVets Chantilly - Chantilly, VA Jan 19, 2017 - Our company is seeking an Accountants Payable Specialist/Administrative Assistant to support our accounting and administrative... more » Our company is seeking an Accountants Payable Specialist/Administrative Assistant to support our accounting and administrative departments. This individual should be very organized, possess exceptional communication skills and enjoy being a member of a team. The ability to multi-task, efficiently maintaining schedules while providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a problem solver and is very organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Minimum Requirements: • Enter Accounts Payables • Reconcile and enter credit card activity on a semi-monthly basis – match receipts and code charges. Investigate unidentified charges • New Vendor set-up – include vendor classifications and 1099 processing requirements • Coordinate with Assistant Controller to identify PO Vendors versus Accounts Payable Vendors • Process live checks • Create EFT/ACH file feeds to the bank • Maintain A/P vendor file information • Maintain Costpoint A/P and Vendor file information • Prepare weekly Open A/P report for CFO for cash flow planning purposes • Investigate invoicing discrepancies and vendor A/P concerns • Answer incoming calls (limited activity) and assume other receptionist duties when needed • Process travel reservations as needed in accordance with policy • Greet Clients/Guests • Generate memos, emails and reports when appropriate • Maintain office/kitchen supply inventory and prepare orders to replenish supplies when needed (weekly) • Respond to questions and requests for information Desired Qualifications; • Bachelor's degree or 3 years of related experience • Proficient in MS Office applications (particularly Excel) • Proficient with the Accounts Payable module of Costpoint • Ability to analyze and revise operating practices to improve efficiency • Detail oriented, well organized and comfortable working in a fast-paced office environment • Exceptional communication skills