Found 8,396 Jobs in Ashburn, VA 'Administrative'
Administrative Assistant General Dynamics Information Technology - Chantilly, VA Mar 23, 2017 - Job Description The Administrative Assistant position performs a variety of administrative duties providing mission support in one or... more » Job Description The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer directorates. The nature of Administrative Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes to moderately complex and very complex tasks which demands a high degree of autonomy and latitude in planning; organizing; and decision making to fulfill work requirements. Tasks: Maintain a schedule of appointments for a manager or office Answer routine telephone calls; direct calls and take messages Greet and escort visitors Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents Arrange for the delivery of outgoing mail/packages with the mailroom Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office Draft; proofread; edit and coordinate correspondence Perform research and retrieve information from databases and other resources Maintain tracking records and filing systems; archive files Maintain; update and serve as focal point for databases or spreadsheets Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites Participate in meetings and events: may serve as recorder and may present position-related information Prepare access rosters and request security clearance transfers Assist in ordering supplies/equipment and arranging for office equipment repairs Perform administrative back up support for other offices GDIT duties may also include: Performs a variety of general administrative tasks in support of the day-to-day operations of an office, group or customer. 1. Performs a variety of general administrative tasks, such as preparing reports and correspondence, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer. 2. Compiles various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results. 3. Collects and inputs timesheet information into automated accounting system and processes labor corrections. 4. Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports. 5. Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as outside contacts such as customers, vendors, and subcontractors. 6. Participates in special projects as required. Education 1. Requires a High School Diploma or GED. 2. Associates Degree preferred. Qualifications 1-3 years of related administrative experience. Detail-orientated Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience Ability to participate productively as a contributing member in a team environment Strong interpersonal skills Ability to be discreet and maintain confidentiality Proficient in the use of Microsoft Office and standard computer applications \#CJPOST \#DPOST As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities. Administrative Assistant Project Solutions Group - Chantilly, VA Mar 21, 2017 - Job DescriptionSummary: Northern Virginia Real Estate Services and Construction Project Management firm seeking an Administrative... more » Job DescriptionSummary: Northern Virginia Real Estate Services and Construction Project Management firm seeking an Administrative Assistant with accounting skills a plus. Must have a strong dependable work ethic, have excellent written and oral communication skills, possess proven time management and prioritization skills, able to manage multiple tasks simultaneously and with consistency.Essential Duties and Responsibilities include the following:Support Finance Manager with accounts payable and receivable, prepare purchase orders, and keep contract and financial documents organized.Provide administrative support to all team members, such as word process, spreadsheet management, presentation editing using Microsoft applications and shipping and mail services.Professionally and courteously administer all incoming calls; ensures phone calls are redirected to the appropriate individuals documenting accurate messages as required.Greets guests in a professional and friendly, manner.Schedules and organizes meetings, travel, and department activities for all members of the Senior Management Team.Maintains office calendar.Handles confidential and non-routine information to maintain files, produce reports, and support general management activities.Sorts and distributes incoming mail. Coordinates outgoing mail and shipping functions including Federal Express, UPS, and other express carrier packages for shipment, posts weights and shipping charges, and tracks postage meter balance.Maintains inventory and coordinates ordering of all commonly used office, janitorial and kitchen supplies.Performs simple maintenance on office equipment within confines of facility, manages service calls to vendors for more complex maintenance activities.Ensures paper stocks and supplies in common areas are adequate on a daily basis.Works independently and within a team on special non-recurring and on-going projects.Acts as a project coordinator for special projects which may include: planning and coordinating multiple presentations, disseminating information, and organizing company wide events.Other duties may be assigned to meet business needs.Minimum Requirements:High School Diploma or GED.College Diploma or coursework a plusMinimum 1 year office support or customer service experience.Must be proficient in a variety of computer software applications in word processing, spreadsheets, database and presentation software (MS Office, MS Outlook, MS Word, MS Excel, MS PowerPoint)Proficient in QuickBooks, MS Project, MS Visio and MS Access a plus.Understanding and managing social media is a plus.Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.Strong communication skills and phone etiquette. Must be able to professionally interact and communicate with individuals at all levels of the organization.Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.Able to take direction, work independently (self-starter) and with minimal supervision.Understands how to be a team player. Company DescriptionWe are a Project and Construction Management firm that manages the process of developing new and existing facilities for public and private sector clients on a nationwide basis. The work will include the management, coordination and oversight of planning, design, construction and integration activities for projects. PSG offers a competitive compensation package that includes health and dental insurance, profit sharing and contributions to private 401(k) accounts. Administrative Hospitality Assistant Poached - Chantilly Mar 24, 2017 - Job Title: ADMINISTRATIVE HOSPITALITY ASSISTANTJob Category: AdministrativeBrand: Villagio Hospitality Group Schedule: Full-timeLocation:... more » Job Title: ADMINISTRATIVE HOSPITALITY ASSISTANTJob Category: AdministrativeBrand: Villagio Hospitality Group Schedule: Full-timeLocation: Fairfax& Prince William Counties, VirginiaCOMPANY DESCRIPTIONVillagio Hospitality Group s concepts are individually tailored to meet the needs of a specific market segment, resulting in a collection that is distinguished by a uniquely personal, guest-centric approach to hospitality. Each establishment, with its individual personality and charm, delights area natives and travelers alike by crafting unique experiences that are polished yet comfortable, extraordinary yet simplistic. This approach is built not around design trends, cookie-cutter approaches or service gimmicks, but around the timeless and authentic values that are the true foundation of modern hospitality and positive guest experiences. VHG is driven to succeed by our team members. After all, they are the heart and soul of the Villagio Hospitality Group family. It s the personal investment from our dedicated, passionate management team to our attentive and knowledgeable local staffs that creates the engaging experiences and turns new friends into family. VHG s concepts currently include Trattoria VILLAGIO and Little Villagio Pizzeria e Mercato, located in historic downtown Clifton, Virginia and the upcoming Farm Brew LIVE venue located at Innovation Park in Prince William County, Virginia.Farm Brew Live is a destination, urban farm brewery concept made up of four unique experiences. Encompassing eight acres, the campus will feature 2 Silos Brewing Co., a craft brewery, Farmers& Brewers Bistro, a polished casual restaurant, The Yard, a live music venue and The Great Hall, a special events facility. QUALIFICATIONSJob Summary/Goal of the Administrative Hospitality Assistant:The Administrative Hospitality Assistant shall support the Director of Operations, Villagio Hospitality and other Senior level positions as necessary. This position will provide administrative and logistical support to the company while executing The VHG Experience. VHG is a growing company with a small, tight knit group of dedicated individuals that are passionate about food, beverage, service and the experience. Responsibilities will evolve with ever changing projects, but always with the end goal of supporting work load and increasing productivity of everyone on the corporate team. This position also uses social media on a daily basis. CANDIDATE PROFILEEducation and Experience:High school diploma or GED; experiences (2-4) years in the administrative function in hospitality industry or related professional field OR 2-year degree from an accredited university in Hospitality or related major.Other Qualifications:Full Time Position that requires working out of different offices on different days of the week. Must be a self-starter. Must possess the following strengths; high energy, entrepreneurial spirit, motivational, effective communicator, innovative and creative while being detail oriented and organized. Skilled with computers, email and social media. Able to work independently and serious about work ethic, even in an informal office atmosphere. Able to embrace changing demands of a dynamic business environment. Must be a team player with a positive, helpful, can-do attitude while working in a fast-paced environment. CORE WORK ACTIVITIES/RESPONSIBILITIES/ESSENTIAL DUTIESAdministrative: Provide general office support to the Director of Operations, Villagio Hospitality Group that ensures a professional, responsive and effective experience with the organization as a whole. Administers correspondence, manages incoming calls, emails and mail. Handles all calls and visitors with grace, sophistication and professionalism. Takes notes and distributes meeting minutes, agendas and meeting packages Create first drafts of general correspondence of a routine nature, as needed. Organize and maintain files and records to include data entry Source and research events for the Director of Operations and others to attend, lectures, conferences, events, etc. local and out of town. Coordinate travel needs for Leadership team Adheres to all standards, policies and procedures.Social Media/Website/Online Store: Works directly with Website development company for updating information, menus, photos and promotions Create multi-weekly posts for all social media accounts across the brand Maintain inventory counts on retail items for online store Place orders for online store gear Assist in researching items for online store and getting samples made Assists with order fulfillment Posts job openings on website and across other platforms and maintains all job listings. Other Responsibilities: Prepares for meetings/events/demos including ordering lunch, arranging d cor for set up, booking outside locations and setting up projectors, presentation boards or video/music devices as required. Assists with set up and execution of Corporate events Create and execute special projects and assignments as assigned by Leadership team Performs other duties as assigned to meet business needsMANAGEMENT COMPETENCIESLeadership: Reports directly to the Director of Operations (VHG)Basic Competencies: Advanced knowledge of Microsoft Office to include Word, Excel, Access and PowerPoint Refined verbal and written communication skills Must be proficient in general computer knowledge Ability to coordinate multiple tasks while maintaining standards of operations Excellent guest service and hospitality skills and professional presentation Self-motivated with excellent organizational skills and attention to detail Displays excellent communication skills Maintains confidentiality EXTRAS/BENEFITSIncentives: Extensive and well-rounded training program Continued career development& growth opportunities Discount dining and retail programHOW TO APPLYSend Resume and Cover Letter to ...@ with subject line Administrative Hospitality Assistant or apply through Poached Administrative Assistant HIOSSEN INC. - Vienna, VA Mar 21, 2017 - Job DescriptionPOSITION SUMMARY:The Administrative Assistant (Regional Sales Office) is responsible for providing administrative and... more » Job DescriptionPOSITION SUMMARY:The Administrative Assistant (Regional Sales Office) is responsible for providing administrative and clerical support to the Hiossen Regional Sales Team based in the Regional Office and for providing excellent customer service to Hiossen customers, and employees. The Administrative Assistant assists the Sales team in achieving their sales quotas and goals by providing outstanding customer assistance, efficiently coordinating assigned office duties, activities and fulfilling other administrative tasks and responsibilities, as assigned.PRIMARY JOB RESPONSIBILITIES:1) Answers incoming telephone inquiries from Hiossen customers including from dentists and other customer personnel in a prompt and professional manner; handles questions and other requests ensuring excellent customer service.2) Responds to incoming fax transmissions and emails; transmits fax communications under the direction of Hiossen Sales Management or their designees. Provide product information to customers in response to telephone inquiries3) Coordinates and tracks stock and all items stored in the Branch warehouse. Assists Hiossen Sales team in coordinating warehouse and stock records, materials and other items, as assigned.4) Processes Product Orders on a daily basis, in accordance with Hiossen policies and procedures, including pulling stock from warehouse; scanning bar codes and performing related order processing duties in support of Sales team.5) Registers attendees at AIC seminars (Basic Implant Training), prepares documentation, arranging meals and refreshments in conjunction with seminars , product and sales related promotional activities and learning seminars5) Handles product returns from Hiossen customers including paperwork, recordkeeping, reports, ensuring proper crediting to customer accounts in accordance with Hiossen procedures. Handles processing for unused products.6) Works collaboratively with Hiossen Finance Department, Corporate departments, Branch and Regional offices7) Maintains adequate product and technical knowledge of all Hiossen products and related procedures and policies8) Prepares and submits reports as directed by the Regional Sales Manager or Branch Manager9) Other related administrative duties as assigned or as requiredREQUIRED KNOWLEDGE AND SKILLS: Must possess and practice excellent customer service skills; maintains basic knowledge of Hiossen products. Requires proficiency in use of MS Office (Word, Excel & Power Point); Pipeline, ERP system and other applicable Hiossen software and systems, as required. Maintains knowledge of Hiossen bar code system in conjunction with ERP system and other tracking procedures.EDUCATION AND EXPERIENCE: High School Diploma required along with at least 2 years of successful experience as an administrative assistant in a sales office environmentLANGUAGE SKILLS: The ability to read, write, understand and communicate clearly with employees, customers and within Hiossen in order to successfully and effectively complete assigned job responsibilities is required.QUANTITATIVE / MATHEMATICAL SKILLS: Requires the ability to satisfactorily read, interpret, prepare reports and other job related information and satisfactorily communicate information within the scope of Administrative Assistant's job duties. Must possess sufficient aptitude to learn aspects of Hiossen products to accurately and effectively communicate information to Hiossen customers. Required to maintain product knowledge at all times.WORK ENVIRONMENT: The Administrative Assistant's works in an office based environment at a designated Branch location. The AA will spend approximately 20% of their time on a daily basis engaged in processing inventory and fulfilling product orders and returns stored in the warehouse.PHYSICAL DEMANDS: The position requires continuous use of a computer while sitting and occasional lifting and carrying objects weighing up to 25 pounds. Duties include packing, re-stocking and carrying items weighing up to 25 pounds. Company DescriptionHIOSSEN, Inc. was established in Pennsylvania in 2006 as a subsidiary of Osstem Implant. Osstem Implant is leading the Asian-Pacific market with the largest market share and ranked one of the top five implant companies on the globe. HIOSSEN Inc. produces a wide variety of implants at the state-of-the-art manufacturing facilities in Fairless Hills, PA. The quality implants are exported to more than 20 different countries in Europe and Asia. HIOSSEN is striving to improve implant quality by monitoring the market and gathering feedback from clinicians. All the ideas and opinions are analyzed with rigorous scientific tests and incorporated into the research and development process. The recent launch of H series (HS, HG) implants are a reflection of this effort. Administrative Assistant Navitas Business Consulting Inc. - Herndon, VA Mar 13, 2017 - Job DescriptionNavitas is looking to hire an Administrative Assistant for a Contract to Hire role to work from our office in Herndon, VA.... more » Job DescriptionNavitas is looking to hire an Administrative Assistant for a Contract to Hire role to work from our office in Herndon, VA. Job DescriptionThis position provides administrative support for the HR, Recruitment and Proposal department. In addition to the responsibilities including typing, filing, scheduling, record keeping, obtaining supplies, and coordinating direct mailings. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload. Experience with immigration is a plus. Prior working experience with IT Staffing and/or Services company is a plus.Required Skills1) Excellent Communication skills2) Must have intermediate knowledge of the Microsoft Office 2013 (Word, Excel, and Outlook)3) Highly organized4) Ability to prioritize, excellent time management skills5) Strong attention to detail6) Excellent customer service skills7) Willingness to support multiple managers8) Experience in Accounts Payable, Accounts Receivables using packages like Quick Books.Company DescriptionFounded in USA in 2006, corporate headquarter in Herndon, Virginia. We offer complete business and IT solutions in database optimization, database administration, enterprise application integration, custom application development, business intelligence, portal and mobility. At Navitas, our extensive portfolio of services includes IT product development, on-site, off-site and offshore services in Enterprise business applications. Our flexible delivery models leverage on state-of-the-art infrastructure and functional capabilities of our development centres. We provide a virtual Round-the-clock workday going beyond the global time zones that is cost effective, expedites projects by providing 24 hours support for critical software applications throughout the year. Administrative Assistant EngageHRnow - Fairfax, VA Mar 23, 2017 - Job DescriptionThe Steven Gaffney Company is seeking an A-Player to work with the Business Manager to provide top-level administrative... more » Job DescriptionThe Steven Gaffney Company is seeking an A-Player to work with the Business Manager to provide top-level administrative assistance for the President. The Administrative Assistant will assist in maintaining the President's calendar, drafting and typing correspondence, liaising with clients, updating social media, and more. This is an incredible career opportunity for the right person who wants to learn more and be a part of growing a business.At The Steven Gaffney Company, we are the global authority on honest and open communications in order to drive and sustain transformative success. We are looking for a rock star, an A-Player to work with Steven and his team! Come join SGC and help make a difference.The Steven Gaffney Company ('SGC') is the leading expert on honest, open communication. Senior executives from Fortune 500 companies, federal government agencies, the United States military, and national associations approach us to build trust, increase collaboration, lead through times of change, and improve team work across their organizations.*Position Overview: The Administrative Assistant’s primary role is to assist the office team with various administrative tasks in support of the President achieving the goals of the organization. The Administrative Assistant reports to the Business Manager who will help determine work flow.This position is a representative of the President in all interactions, both internally and externally, and therefore requires a high-degree of professionalism and sound judgment, including and especially the ability to interact effectively and tactfully with individuals at all levels, internally and externally, and the ability to handle highly sensitive and confidential information with great discretion. The Administrative Assistant is a critical position and is unique in that they have the responsibility of assisting in the day-to-day operations of the business and office, as well as supporting the President in an administrative capacity. The AA manages multiple priorities and projects while handling them expeditiously. The AA is outgoing, has a great work ethic, is eager to learn and grow, has an entrepreneurial mindset and wants to use their drive and ingenuity to help take the organization to the next level. The AA is comfortable working in a 'selling culture' and has the confidence and ability to work with the media and senior level clients that require extreme confidentiality.*Responsibilities :Supports SGC's accomplishment of their goals and promotion of a positive cultureAssists in managing daily administrative task under direction of the Business ManagerAssist President in managing incoming emails, review and prioritize on a daily basis. Ensure scheduling requests, meeting materials, and other emails as appropriate.Assist in drafting responses to emails and all other correspondence as appropriate.Establishes and maintains professional relationships with senior level clients and all stakeholdersAssists in public outreach, website updates, social media updatesAssists in event planning and logistics for clientsAssists in scheduling of meetings and appointmentsManages production of printed materials and special projectsCreates and edits correspondence for the President as neededKeeps President well informed of upcoming commitments and responsibilities, following up as appropriate.Coordinates and executes a wide variety of administrative duties for the PresidentAdditional duties as required**Skills :Preferred prior working experience in consulting and/or small business settingPreferred Bachelor's degree from accredited college in relevant field*Qualifications :Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Ability to operate Office Equipment: Phone System, Copier/Fax/ScannerMust be able to type 70 wpm+Strong writing and grammar abilitiesSuperior organizational skills and attention to detail is criticalStrong skills in establishing organizational system to improve efficiencyAbility to communicate clearly and concisely, both verbally and in writing and to work effectively with a wide range of constituencies, diverse stakeholders and senior-level executives, Strong command of the English language.Strong customer service orientation; relentless emphasis on excellence involving customer satisfactionAbility to main confidentiality of highly sensitive informationBroad fundamental Administrative and Operations knowledgeAbility to work independently on multiple tasks and complete successfully with minimal supervision; self-starterAbility to follow through on projects and meet deadlines while balancing the needs of providing support for multiple individuals, including calendar management, travel arrangements, and event planning coordination Administrative Clerk (PTL Field) Penske - Rockville Mar 22, 2017 - Position Summary: Our Administrative Clerk is responsible for ensuring that our office administrative processes run smoothly, and to... more » Position Summary: Our Administrative Clerk is responsible for ensuring that our office administrative processes run smoothly, and to help provide our customers with the excellent customer service that we are known for. You will be responsible for accounts payable, receivables, repair and purchase orders, and other administrative duties to help us run our business efficiently. Position shift will be 10:00am to 6:30pm at the Rockville Penske on Southlawn Lane Benefits: Penske values the well-being of our employees and their families. That's why we offer competitive wages and a wide range of benefits, including medical and dental insurance, 401K and pension plans, flexible dependent care and medical spending accounts, spouse and child life insurance, employee referral bonus, and discounts with Penske partners. Major Responsibilities: -Greet and assist customers and visitors via phone, email, and face-to-face interaction -Manage incoming and outgoing mail, and respond to correspondence as appropriate -Prepare, issue, and mail receipts, bills, policies, invoices, warranties, statements, and checks -Assist with inventories and related ordering, accounting, and return processes -Manage office supply inventory -Maintain personnel and other files -Other projects and tasks as assigned by supervisor Administrative Assistant Cassaday & Company, Inc. - McLean, VA Mar 18, 2017 - Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and... more » Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and coordinate internal meetings, conference calls, and training sessions, to include relevant conference room arrangements, catering and A/V requirements.Coordinate any external meeting arrangements including travel details and seminar registrations.Prepare agendas and minutes for meetings, and transcription of notes as requested.Interface with staff and vendors and respond to their needs in a timely and professional manner.Make arrangements for any outside events, which do not fall under the responsibility of the Marketing Department.Manage multiple tasks and maintain ability to juggle competing priorities through organization and prioritization of work.Assist with various projects as requested and provide cross-coverage assistance within the Operations department.Provide additional administrative support for the Chief Executive Officer and the Chief Operating Officer.Provide back up to the receptionist by answering rollover calls and covering the reception area when needed. Operations:Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.Report maintenance and facilities issues. Work with property management as necessary.Evaluate operational protocols and provide recommendation for improvementCollaboration with HR and Accounting Staff when necessary.Education, Qualifications, and Skills Excellent oral, written and interpersonal skills; strong work ethic, client service orientation, job commitment, initiative and attention to detail.Maintain professional demeanor due to regular interaction with senior leadership and clientele.The ability to work with all levels of management and anticipate support requirements are critical skills needed to be successful in this role.Ability to exercise independent judgment with minimal supervision and maintain a high degree of confidentiality with regard to organizational and personnel matters.Strong organizational and computer skills, with intermediate level proficiency in Word and Excel applications.Preferred candidates will have demonstrated skills in all areas and be willing to take on additional responsibilities as needed. Company DescriptionAn independent investment advisory and financial planning firm located in Northern Virginia is looking to expand. Our firm is on the Barron's list of top 100 advisors in the nation, has been recognized as a top financial advisor in Virginia and is nationally recognized as a leader in the industry. We are perennial winners of Best Places to Work and Great Places to Work Awards and one of the fastest growing small companies in the US. The firm manages or supervises over $2 billion for more than 1300 households and businesses. We currently have over 40 employees and are continuing to add personnel.