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Found 13,553 Jobs in Ashburn, VA 'Administrative'
Administrative Assistant (Jr) HireStrategy - Reston Oct 10, 2017 - HireStrategy is looking for an Administrative Assistant for their client located in Reston, VA! Answer and direct phone calls. Organize... more » HireStrategy is looking for an Administrative Assistant for their client located in Reston, VA! Answer and direct phone calls. Organize and schedule appointments. Plan meetings and take detailed minutes. Write and distribute email, correspondence memos, letters, faxes and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Order office supplies and research new deals and suppliers. Maintain contact lists. Book travel arrangements. Submit and reconcile expense reports. Provide general support to visitors. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Knowledge of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. Degree Required . Administrative Assistant (Part-time) TMG Construction - Purcellville Oct 14, 2017 - Description The primary focus of the Administrative Assistant is to provide administrative support to thecorporate office, primarily for... more » Description The primary focus of the Administrative Assistant is to provide administrative support to thecorporate office, primarily for the President and VP of Operations and for general administrative support.The Administrative Assistant will interface with all members of the corporate staff as well as projectmanagement throughout the company. Maintain calendars, both in Outlook and Excel . Set up necessary meetings and teleconference calls as required. Send out birthday and anniversary cards and notifications . Set up templates for PowerPoint presentations and ensure appropriate updating . Order office supplies and restock Purcellville office as required. Participate in the planning and execution of company function such as holiday parties andcompany sponsored employee functions . Essential Functions of Administrative Assistant Perform in a timely and accurate manner and communicate with management and coworkersin an effective, courteous and professional manner. Abide by all regulations, policies, workprocedures and instruction as required and treat personal information, sensitive data and other financialinformation on a need-to-know basis and in a strictly confidential manner. The employee performing this is regularly required to talk and hear. The employee is frequently required to stand, walk, usehands to finger, handle and feel and reach with hands and arms. The employee will be frequently sittingand occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee mustfrequently lift and/or move 10 pounds and occasionally lift and/or move up to 25 pounds. Specific visionabilities required in this include close vision, distance vision, color vision, peripheral vision, depthvision and the ability to adjust focus. Minimum High School diploma required, some college preferred; Strong organizational skills and the ability to handle multiple tasks simultaneously; Excellent communication skills, both written and verbal; Ability to be flexible and work in a team environment; Energetic and self-motivated with a can-do attitude; Proficient in Microsoft Office to include Word, Excel, Outlook, and Power Point; Prior experience working in an office environment required; Demonstrated proficiency in data entry in other windows based software applications; A minimum of 3-5 years of experience in an administrative support role; and . The ability to handle sensitive information with the necessary discretion. Administrative Assistant Opportunities Green Key Resources - Rockville Oct 10, 2017 - Green Key Resources in Rockville, MD is seeking Administrative Assistants to fill a variety of roles within the DMV area. These positions... more » Green Key Resources in Rockville, MD is seeking Administrative Assistants to fill a variety of roles within the DMV area. These positions are temporary, temp to hire and direct hire. The for these roles include the following: Calendar management. Scheduling meetings. Booking travel - air, hotel and car. Handling various types of correspondence . Event planning . Project management as required. 3+ years of Administrative Assistant experience desired. Excellent communication skills - both written and verbal. Proficient in MS Office Suite. Ability to multi-task and switch gears quickly. Degree preferred. Receptionist/Administrative Assistant Schafer Corporation - Leesburg Oct 04, 2017 - Belcan Government Services has an immediate requirement for a Receptionist/Administrative Assistant to provide support to the Lansdowne,... more » Belcan Government Services has an immediate requirement for a Receptionist/Administrative Assistant to provide support to the Lansdowne, VA office. Responsibilities. Front Desk Support: Answering the door and all calls at the front desk. Greeting and directing visitors. Providing courteous and professional customer service to clients and employees. Complying with all front desk security procedures by ensuring guests sign-in to the appropriate logbook and issue the correct visitor badge. Operations Support: Maintaining organization of the office, including cleaning up conference rooms, the kitchen, office supply room, and printer areas. Maintaining contact lists. Coordinating all aspects of meetings, providing meeting room setup and breakdown for both unclassified and classified meetings, and providing logistics/meeting management support the day of the meeting. Keeping office room name plates and floor plans updated. Maintaining a weekly inventory of office/kitchen supplies. Coordinating with vendors for issues with copiers, phones, etc. Compiling and submitting reports. Sending weekly FedEx packages. Providing administrative support to the office staff as needed. Maintaining a safe and clean reception area and office environment. Other duties as assigned. Required Skills: 2+ years of relevant work experience . Ability to multi-task in a fast paced environment. Provide courteous and professional customer service to clients, employees, and managers. Must be proficient with Microsoft Office Suite; Word, PowerPoint, Excel, and Outlook. Strong oral and verbal communication skills. Strong organizational skills and attention to detail. Must be proactive and a self-starter. U.S. Citizenship. Case Administrative Assistant Sparks Group - Mc Lean Oct 06, 2017 - Job Summary/Company: Sparks Group is looking for a Case Administrative Assistant to support one of our top clients in Mclean, VA. Perform... more » Job Summary/Company: Sparks Group is looking for a Case Administrative Assistant to support one of our top clients in Mclean, VA. Perform a variety of administrative and clerical support duties for assigned supervisor, manager or staff member Answer and screen telephone calls and respond to routine inquiries Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping Make travel arrangements, prepare itineraries and prepare expense reports, as needed Assist in the planning of special events and coordination of logistical arrangements. Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Qualifications/Background profile: Administrative support experience High school diploma required; Associates or Bachelor's degree preferred Strong proficiency with Microsoft Word, PowerPoint and Excel Ability to operate in a team environment, exhibiting the ability to work well with other staff and/or internal clients to enhance efficiency and effectiveness in the job Excellent organizational skills, attention to detail, strong proofreading capabilities, excellent written and oral communication skills Possess a positive attitude, dependable, strong interpersonal skills and a high level of motivation Qualified candidates should send their resume OR call Sparks Group at 703-###-#### for additional details. Please note resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group! Administrative Assistant / Receptionist Fusion Academy - Rockville, MD Oct 08, 2017 - Administrative Assistant / Receptionist Position Summary: This position is responsible for serving as the welcoming presence of Fusion... more » Administrative Assistant / Receptionist Position Summary: This position is responsible for serving as the welcoming presence of Fusion by greeting guests and staff in a warm, sincere, and upbeat manner. The Administrative Assistant/Receptionist answers phones with a helpful attitude and serves as the local office manager by assisting with student attendance, teacher and administration communication, scheduling, data input file creation, supply ordering, daily office upkeep, mail, and school specific email. Key Responsibilities Include: Ensure that the phone is answered 100% of the time in a quick, warm, and upbeat manner during regular school hours. Answer and genuinely communicate parent's and professional's top 20 most frequently asked questions regarding Fusion. Assist teachers, parents, and administration in adjusting and maintaining the master schedule. Keep all necessary school and marketing supplies in stock by maintaining inventory and proactively ordering through the defined Fusion procurement process. Create and maintain relationships with all staff and students by being a warm, welcoming presence at the front desk. Greet all guests at front desk. Support Head of School with the admissions process. Maintain and organize student records. Provide celebrity experience to both staff and families. Help staff navigate company systems and processes. Participate in leadership meetings. Continuously enhance Fusion culture and happiness factor with students and staff. Support planning and execution of school events, including prom and graduation. Meet weekly with the Head of School to discuss administrative and campus needs. Assist with campus events. Support state compliance requirements. Be an integral part of the Crisis Management Team. Other duties as assigned. Qualifications Required: Bachelor's degree and at least three years of administrative assistant experience. Background in education and experience with students with ADD/ADHD is a plus. Maintain regular core work hours in the school (Monday – Friday from 8:00 to 5:00 and evening hours as needed. Supportive nature and ability to stay upbeat in difficult situations. Patient and understanding. Being an invaluable member of the campus leadership team. Creating positive relationships with students, parents, teachers, and the community. Our ideal candidate is an outgoing, well-organized individual who is eager to work in a highly dynamic, energetic school setting. Competencies Desired: Establish and maintain effective working relationships. Strong customer focus and understanding of servant leadership. Patience and problem solving approach when addressing issues. Ability to handle a fast-paced environment and embrace change with flexibility. Highly organized with the ability to constantly multitask. Understand and execute core systems and processes. Ability to speak clearly and concisely in written and oral communication. Solid listening and communicating skills. Ability to interpret and apply data. Well versed in technology and ability to teach others new technologies. Motivation to achieve goals and meet deadlines. Ability to stay upbeat even in difficult situations. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Administrative Assistant IT Solutions - Gaithersburg Oct 13, 2017 - Hi,We are looking for Administrative Assistantfor one of our clients in MD. Kindly go through the below job opening and let me know your... more » Hi,We are looking for Administrative Assistantfor one of our clients in MD. Kindly go through the below job opening and let me know your interest. Please send updated resume in word format along with pay rate . : Administrative Assistant Location : Gaithersburg, MarylandClient : AstraZeneca & MedImmuneDuration : 6 Months Contract Note: Candidates should be available to start as soon as possible. Start date could change, to an earlier date, depending on when the right candidate has been identified Major ResponsibilitiesProactively manage all aspects of administrative support for their customers holding confidences and trusted with information. Key aspects can include:Calendar managementBooking travel (both domestic and international)Expense reportsRecruitment supportMeetingsDocument managementIndependently and pro-actively resolve issues and challenges relating to administrative requestsWork collaboratively with Global Colleagues to deliver a lean, consistent and professional global administration service to GMD customersAdvise customers and peers on the best way of conducting administrative tasksAdminister and be an excellent user of essential IS/IT administrative systems to increase efficiency in day to day workLead or participate in administrative continuous improvement activitiesContribute to knowledge sharing within the Business Support OfficeProvide guidance/coaching and mentoring to colleagues where requiredLead or participate in training and development initiatives for administrators or other relevant training Minimum Requirements5 or more years of administrative experience, including at least 2 years experience supporting Senior LeadersRelevant professional qualification in administrative skillsDemonstrated advanced proficiency across a broad range of administrative processes and proceduresExperience of working in a Pharmaceutical/ Drug Development environment (preferred)Graduate level of education (preferred) Essential Skills and CapabilitiesCapable of proactively prioritizing and managing calendars (with ease)Experienced domestic and global travel coordinatorCommunicates effectively and confidentially with local and global leadership, internal and external customersAbility to work across functions - Commercial, Regulatory, Project Management, Communications, Senior Leaders, IT/ISExpertise in planning and coordinating internal and external meetingsProficient with Microsoft office suiteCurrent with AZ policies (travel, finance, compliance, etc.)Detail oriented with the ability to multi-task in a high volume environmentHave a keen understanding of the importance of professional and diplomatic interpersonal skillsBe flexible in a changing environmentBe responsive, not reactiveBe confident, yet humbleLeadership strengths should include: Thinks Strategically; Passion for Customers; Drives Performance; Acts Decisively --------------Thanks,Irfan Sr Pharma/Technical RecruiterIT Solutions, Inc.2000 Cornwall Road, Suites #220/300 | Monmouth Junction, NJ 08852 Website : Id : ...@itcsolutions.comDesk No : 732-###-####/ Fax: 732-###-####8(a) certified Small Disadvantaged Business (SDB) by the U.S. Small Business Administration (SBA). Minority owned, controlled and operated Minority Business Enterprise certified by the National Minority Supplier Diversity Council (NMSDC - provided by Dice 5 or more years of administrative experience, including at least 2 years experience supporting Senior Leaders Relevant professional qualification in administrative skills Administrative Assistant - Based in McLean, VA Hilton Hotels - Mc Lean Oct 13, 2017 - * is located in McLean, VA** The Administrative Assistant will provide support to the department management team. This person will... more » * is located in McLean, VA** The Administrative Assistant will provide support to the department management team. This person will coordinate all travel arrangements. The Administrative Assistant will also prepare memorandums, emails and other business communication. This person will answer telephones, answers questions, routes messages and follow up, as directed. This person will maintain office supplies for the department, prepare expense reports, and maintain hard and electronic files to fully support the team. The Administrative Assistant will maintain contact lists of department personnel and management Outlook Contact Lists. This person will coordinate and track departmental budget. This person will also coordinate both internal and external meetings. What will I be doing? The ideal candidate must be a self-starter, well-organized, extremely detail-oriented and an assertive team player, willing to take ownership of responsibilities, and possess a high level of positive energy and drive. This person must have excellent time management, organizational, coordination and communication (verbal and written) skills. * Communicate while employing diplomacy with high level executives within the organization on a global scale * Handle multiple projects simultaneously with little supervision * Manage multiple priorities and set appropriate trace systems to track projects and work. Completes assignments on time, or advises in advance of any delays * Deal with employees and customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information * Input information using computer word-processing, database and/or spreadsheet programs, specifically the MS Office Suite * Due to the confidential nature of the role, absolute discretion must be exercised with all documents and information * Occasionally work overtime when the department is faced with critical deadlines * Schedule and manage America Sales calendar and travel arrangements * Draft and/or prepare memorandums and business correspondence for America Sales, ensuring the accuracy of all documents provided * Coordinate the on-boarding activities for new and/or transferring team members into the department * Organize and prioritize incoming calls received for America Sales (re-routing or assisting callers as needed) * Maintain departmental correspondence and files * Attend and take meeting notes for departmental meetings * Design and prepare departmental reports (i.e. charts, graphs, tables, business plans) * Create and develop visual presentations for management * Prepare expense reports * Pull, research or enter data into spreadsheets and/or databases * Monitor incoming emails, prioritizing issues and responding to any requests possible * Maintain contact lists and task lists for management as necessary * Tracks the departmental budget and expenditures in coordination with Sales Finance * Responsible for the coordination and support of the America Sales department * Acts as liaison between various departments and America Sales * Ensure all daily operational functions of the department are completed smoothly and efficiently * Manage inventory control for collateral and supplies * Coordinate the department's external events * Coordinate the department vendor and/or third party written or verbal communication * Coordinate America Sales internal programs and activities, as directed * Work independently or with a team on special and/or recurring department projects * Schedule meetings and complete arrangements for meeting venues and food & beverage as required EOE/AA/Disabled/Veterans What are we looking for? To fulfill this role successfully, you must possess the following minimum and experience: High School Diploma and/or GED. A minimum of four (4) years of administrative or executive assistant experience. Ability to type 40 words per minute (wpm). High proficiency with Microsoft Word, Excel, PowerPoint, and Outlook. It would be advantageous in this for you to demonstrate the following capabilities and distinctions: Associate's Degree . Experience in Sales Discipline. Familiar with Microsoft Visio and Access. What will it be like to work for Hilton? Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all! .