Found 8,155 Jobs in Ashburn, VA 'Administrative'
Administrative Assistant PLVA - Reston Mar 26, 2017 - Job DescriptionReston Commercial Property Management Company has an immediate opening for full time Administrative... more » Job DescriptionReston Commercial Property Management Company has an immediate opening for full time Administrative Assistant/Receptionist. Assist Vice President in areas of development, leasing and property management. Support Property Managers, organize and maintain lease and property files, accounts payable and receivable, tenant service requests, report preparation, answer multi-line phone and general office duties. Requires excellent verbal communication skills. Looking for a team player to work in a great environment. Please provide salary requirements with resume.Company DescriptionCommercial Real Estate Administrative Assistant Brown Advisory - Bethesda Mar 16, 2017 - Company Overview Every firm has a culture - the values, beliefs, methodology, attitudes and standards that reflect an organization's... more » Company Overview Every firm has a culture - the values, beliefs, methodology, attitudes and standards that reflect an organization's DNA. But the truly inspiring firms - the game-changers, the industry leaders and the disruptors - have cultures that propel them to innovate and stand out. At Brown Advisory, we aim to be one of those inspired firms. Over the years, we have purposefully built and nurtured our client-first culture. Brown Advisory is an independent investment management firm that is obsessed with putting clients first - not because it's good for business - but because we find, and hire, people that truly care about each and every client. We feel privileged to work with such a special group of clients, and find a great deal of satisfaction in not only providing them with the highest level of service, but also first-class performance and strategic advice. Our firm was founded in 1993 as an affiliate of Alex. Brown & Sons, a leading U.S. investment bank, and became independent in 1998. Today, we serve institutional and private clients in 50 states and more than 34 countries and territories from our 8 offices in Austin, Baltimore, Boston, Chapel Hill, Delaware, London, New York, and Washington, D.C. While every investment firm tries to attract the most qualified professionals, we place a premium on only selecting those individuals who fit our culture and bring sought-after skills to our team. In fact, each of Brown Advisory's 500+ colleagues own equity in the firm. Our ownership structure, collaborative investment process and client-first culture aligns our interests with our clients and results, which also reduces colleague turnover. Job Description Brown Advisory is currently seeking a professional, energetic and self-motivated Administrative Assistant to support several members of our Portfolio Management team in our Washington, DC office. Candidates must possess the professional maturity to handle confidential and delicate client issues and internal matters. The primary duties and responsibilities include but are not limited to: Proactively assist team members and anticipate their needs Maintain several team members' schedules Assist with preparation of meeting materials Assist in production of mass mailings, individual letters Coordinate travel and submit expense reports Organize and manage meeting requirements from start to finish, including coordinating schedules, technology support and food service Establish effective working relationships with colleagues and external contacts General administrative duties including writing and editing correspondence, answering phones, contact data maintenance, and filing Efficiently document client and prospects' contact information through SalesForce Desired Qualifications Demonstrated experience supporting a team of senior leaders in a fast paced environment Must be a highly organized and efficient problem solver Superior written and oral communication skills Organizational/Project Management skills Strong people skills; positive attitude Professional demeanor Illustrates tact, discretion, and good judgment in handling sensitive and confidential information Capable of prioritizing and executing multiple tasks and projects in a dynamic, deadline-oriented environment Ability to work independently and on team projects Ability to set goals and meet deadlines Working knowledge of MS Office; SalesForce experience is a plus Bachelor's degree preferred Financial services experience is a plus Benefits At Brown Advisory we offer a competitive compensation package, including full benefits. Medical Dental Vision Wellness program participation incentive Financial wellness program Gym membership discounts Fitness event fee reimbursement Corporate gym membership discounts Colleague Assistance Program Telemedicine Program (for those enrolled in Medical) Adoption Benefits Daycare late pick-up fee reimbursement Basic Life & Accidental Death & Dismemberment Insurance Voluntary Life & Accidental Death & Dismemberment Insurance Short Term Disability Paid maternity and paternity leave Group Long Term Disability Personal Excess Liability Pet Insurance 401(k) (50% employer match up to IRS limit, 4 year vesting) Brown Advisory is an Equal Employment Opportunity Employer. See job description. Administrative Assistant BD (Becton, Dickinson and Company) - RESTON, VA Mar 27, 2017 - # Job Description SummaryThe Administrative Assistant is responsible for providing administrative support for the Director of Software... more » # Job Description SummaryThe Administrative Assistant is responsible for providing administrative support for the Director of Software Development, and Leadership Team at the site\. Works on assignments that are complex in nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations\. Will act independently to determine new methods and procedures on assignments and may provide guidance to other non\-exempt personnel\.Uses his/her ability as an office administrator to contribute to the overall management of the facility, and to complete tasks in creative and effective ways\. Must be highly organized and able to prioritize multiple tasks and projects effectively\.# Job DescriptionDuties and Responsibilities:+ Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data\. Prepare documents containing financial, statistical, technical, or legal terminology\.+ Responsible for heavy calendar management, requiring interaction with both internal and external executives, R&D department and assistants\.+ Facilitates incoming and outgoing department communications on behalf of the Leadership Team and Director\.+ Establishes and maintains files and confidential records, including those related to personnel, financial budgets and/or legal and proprietary information\.+ Coordinates large scale events and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements\.+ Makes complex domestic and international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered\. Prepares extensive travel itineraries and assists with expense reports for leaders and Director as needed\.+ Coordinate various office support services, including purchasing and facilities management\.+ Assists in the arrangement and execution of company socials and events+ Functions as Receptionist at Reception desk+ Supports several leaders as required for special projects and needs\.+ Maintains a positive outlook no matter how big or small the task+ Performs other related duties and assignments as required\.Requirements:+ A high school diploma/GED+ A minimum of six years of administrative assistant experience+ At least two years supporting an executive or senior level managerAssets:+ Expertise with Microsoft applications \(Word, PowerPoint, Excel, Outlook\)\.+ AP and Concur experience is a plus\.+ Prior experience supporting senior level management and/or R&D department+ Effective organization, planning, and interpersonal skills\- Effective written and oral communication skills+ Demonstrated ability to maintain a high degree of confidentiality with sensitive information\.+ Must have very high customer service and support skills and be willing to pitch in where needed to get things done\.+ Good learning agility and the ability to anticipate future needs+ Strong communication skills and attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast\-paced environment+ Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events and maintain calm disposition\.# Primary Work LocationUSA VA \- Reston# Additional Locations# Work Shift Administrative Assistant General Dynamics Information Technology - Chantilly, VA Mar 28, 2017 - Job Description The Administrative Assistant position performs a variety of administrative duties providing mission support in one or... more » Job Description The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer directorates. The nature of Administrative Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes to moderately complex and very complex tasks which demands a high degree of autonomy and latitude in planning; organizing; and decision making to fulfill work requirements. Tasks: Maintain a schedule of appointments for a manager or office Answer routine telephone calls; direct calls and take messages Greet and escort visitors Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents Arrange for the delivery of outgoing mail/packages with the mailroom Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office Draft; proofread; edit and coordinate correspondence Perform research and retrieve information from databases and other resources Maintain tracking records and filing systems; archive files Maintain; update and serve as focal point for databases or spreadsheets Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites Participate in meetings and events: may serve as recorder and may present position-related information Prepare access rosters and request security clearance transfers Assist in ordering supplies/equipment and arranging for office equipment repairs Perform administrative back up support for other offices GDIT duties may also include: Performs a variety of general administrative tasks in support of the day-to-day operations of an office, group or customer. 1. Performs a variety of general administrative tasks, such as preparing reports and correspondence, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer. 2. Compiles various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results. 3. Collects and inputs timesheet information into automated accounting system and processes labor corrections. 4. Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports. 5. Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as outside contacts such as customers, vendors, and subcontractors. 6. Participates in special projects as required. Education 1. Requires a High School Diploma or GED. 2. Associates Degree preferred. Qualifications 1-3 years of related administrative experience. Detail-orientated Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience Ability to participate productively as a contributing member in a team environment Strong interpersonal skills Ability to be discreet and maintain confidentiality Proficient in the use of Microsoft Office and standard computer applications \#CJPOST \#DPOST As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities. Administrative Assistant HIOSSEN INC. - Vienna, VA Mar 21, 2017 - Job DescriptionPOSITION SUMMARY:The Administrative Assistant (Regional Sales Office) is responsible for providing administrative and... more » Job DescriptionPOSITION SUMMARY:The Administrative Assistant (Regional Sales Office) is responsible for providing administrative and clerical support to the Hiossen Regional Sales Team based in the Regional Office and for providing excellent customer service to Hiossen customers, and employees. The Administrative Assistant assists the Sales team in achieving their sales quotas and goals by providing outstanding customer assistance, efficiently coordinating assigned office duties, activities and fulfilling other administrative tasks and responsibilities, as assigned.PRIMARY JOB RESPONSIBILITIES:1) Answers incoming telephone inquiries from Hiossen customers including from dentists and other customer personnel in a prompt and professional manner; handles questions and other requests ensuring excellent customer service.2) Responds to incoming fax transmissions and emails; transmits fax communications under the direction of Hiossen Sales Management or their designees. Provide product information to customers in response to telephone inquiries3) Coordinates and tracks stock and all items stored in the Branch warehouse. Assists Hiossen Sales team in coordinating warehouse and stock records, materials and other items, as assigned.4) Processes Product Orders on a daily basis, in accordance with Hiossen policies and procedures, including pulling stock from warehouse; scanning bar codes and performing related order processing duties in support of Sales team.5) Registers attendees at AIC seminars (Basic Implant Training), prepares documentation, arranging meals and refreshments in conjunction with seminars , product and sales related promotional activities and learning seminars5) Handles product returns from Hiossen customers including paperwork, recordkeeping, reports, ensuring proper crediting to customer accounts in accordance with Hiossen procedures. Handles processing for unused products.6) Works collaboratively with Hiossen Finance Department, Corporate departments, Branch and Regional offices7) Maintains adequate product and technical knowledge of all Hiossen products and related procedures and policies8) Prepares and submits reports as directed by the Regional Sales Manager or Branch Manager9) Other related administrative duties as assigned or as requiredREQUIRED KNOWLEDGE AND SKILLS: Must possess and practice excellent customer service skills; maintains basic knowledge of Hiossen products. Requires proficiency in use of MS Office (Word, Excel & Power Point); Pipeline, ERP system and other applicable Hiossen software and systems, as required. Maintains knowledge of Hiossen bar code system in conjunction with ERP system and other tracking procedures.EDUCATION AND EXPERIENCE: High School Diploma required along with at least 2 years of successful experience as an administrative assistant in a sales office environmentLANGUAGE SKILLS: The ability to read, write, understand and communicate clearly with employees, customers and within Hiossen in order to successfully and effectively complete assigned job responsibilities is required.QUANTITATIVE / MATHEMATICAL SKILLS: Requires the ability to satisfactorily read, interpret, prepare reports and other job related information and satisfactorily communicate information within the scope of Administrative Assistant's job duties. Must possess sufficient aptitude to learn aspects of Hiossen products to accurately and effectively communicate information to Hiossen customers. Required to maintain product knowledge at all times.WORK ENVIRONMENT: The Administrative Assistant's works in an office based environment at a designated Branch location. The AA will spend approximately 20% of their time on a daily basis engaged in processing inventory and fulfilling product orders and returns stored in the warehouse.PHYSICAL DEMANDS: The position requires continuous use of a computer while sitting and occasional lifting and carrying objects weighing up to 25 pounds. Duties include packing, re-stocking and carrying items weighing up to 25 pounds. Company DescriptionHIOSSEN, Inc. was established in Pennsylvania in 2006 as a subsidiary of Osstem Implant. Osstem Implant is leading the Asian-Pacific market with the largest market share and ranked one of the top five implant companies on the globe. HIOSSEN Inc. produces a wide variety of implants at the state-of-the-art manufacturing facilities in Fairless Hills, PA. The quality implants are exported to more than 20 different countries in Europe and Asia. HIOSSEN is striving to improve implant quality by monitoring the market and gathering feedback from clinicians. All the ideas and opinions are analyzed with rigorous scientific tests and incorporated into the research and development process. The recent launch of H series (HS, HG) implants are a reflection of this effort. Administrative Dispatcher A and Z Logistics and Trucking - Rockville, MD Mar 26, 2017 - Job DescriptionRapidly expanding company looking for an experienced administrative assistant. This is an extremely fast paced job, that... more » Job DescriptionRapidly expanding company looking for an experienced administrative assistant. This is an extremely fast paced job, that requires attention to detail, phone skills, email skills, and MS office expertise. We are looking for someone that can handle this and can learn quickly. Responsibilities: *Compiling daily reports by making phone calls and sending emails out to clients and partners. Qualifications: *Previous experience in customer service, or related field *Strong computer skills. MS Office. *Ability to build rapport with clients Compensation: $15 an hour for 1-12. After 1 year if promotion has been earned the position will earn bonuses. This position is meant to grow into an Office Manager position where you would oversee an manage other administrative assistants. Our goal is to grow our Rockville office from Regional Vice President by himself to an office of 4-5 Sales Managers, 1 Office Manager, 2 Assistants, and 1 night time employee. We can only do that with the right fit. Our company is a Logistics company called A&Z Trucking. We are a 3rd party company that specializes in finding trucks to haul merchandise for customers (like Whole Foods, Costco, US Foods, Sysco, Giant, etc).This is an office job that is filled with hectic and time sensitive duties. Hours are Monday-Friday 8:00 am to 5 pm and Saturdays 9am-12pm Base pay is $15 and hour After 1 year we anticipate you should be able to make $40,000-$50,000 per year. You make what you put into it. Fax your resume to 866-233-3270 Job Type: Full-time Salary: $15.00 /hour Job Location:Rockville, MDRequired education:AssociateRequired experience:phones: 5 yearsData Analysis: 5 yearsDatabase Management: 5 yearsTyping: 1 yearmicrosoft office: 5 yearsAdministrative Assistant: 1 yearData Entry: 5 yearsRequired languages:russian (preferred not necessary)punjabi (preferred not necessary)spanish (Not necessary but we are looking for spanish speakers). Administrative Assistant Navitas Business Consulting Inc. - Herndon, VA Mar 13, 2017 - Job DescriptionNavitas is looking to hire an Administrative Assistant for a Contract to Hire role to work from our office in Herndon, VA.... more » Job DescriptionNavitas is looking to hire an Administrative Assistant for a Contract to Hire role to work from our office in Herndon, VA. Job DescriptionThis position provides administrative support for the HR, Recruitment and Proposal department. In addition to the responsibilities including typing, filing, scheduling, record keeping, obtaining supplies, and coordinating direct mailings. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload. Experience with immigration is a plus. Prior working experience with IT Staffing and/or Services company is a plus.Required Skills1) Excellent Communication skills2) Must have intermediate knowledge of the Microsoft Office 2013 (Word, Excel, and Outlook)3) Highly organized4) Ability to prioritize, excellent time management skills5) Strong attention to detail6) Excellent customer service skills7) Willingness to support multiple managers8) Experience in Accounts Payable, Accounts Receivables using packages like Quick Books.Company DescriptionFounded in USA in 2006, corporate headquarter in Herndon, Virginia. We offer complete business and IT solutions in database optimization, database administration, enterprise application integration, custom application development, business intelligence, portal and mobility.At Navitas, our extensive portfolio of services includes IT product development, on-site, off-site and offshore services in Enterprise business applications. Our flexible delivery models leverage on state-of-the-art infrastructure and functional capabilities of our development centres. We provide a virtual Round-the-clock workday going beyond the global time zones that is cost effective, expedites projects by providing 24 hours support for critical software applications throughout the year. Administrative Assistant Cassaday & Company, Inc. - McLean, VA Mar 18, 2017 - Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and... more » Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and coordinate internal meetings, conference calls, and training sessions, to include relevant conference room arrangements, catering and A/V requirements.Coordinate any external meeting arrangements including travel details and seminar registrations.Prepare agendas and minutes for meetings, and transcription of notes as requested.Interface with staff and vendors and respond to their needs in a timely and professional manner.Make arrangements for any outside events, which do not fall under the responsibility of the Marketing Department.Manage multiple tasks and maintain ability to juggle competing priorities through organization and prioritization of work.Assist with various projects as requested and provide cross-coverage assistance within the Operations department.Provide additional administrative support for the Chief Executive Officer and the Chief Operating Officer.Provide back up to the receptionist by answering rollover calls and covering the reception area when needed. Operations:Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.Report maintenance and facilities issues. Work with property management as necessary.Evaluate operational protocols and provide recommendation for improvementCollaboration with HR and Accounting Staff when necessary.Education, Qualifications, and Skills Excellent oral, written and interpersonal skills; strong work ethic, client service orientation, job commitment, initiative and attention to detail.Maintain professional demeanor due to regular interaction with senior leadership and clientele.The ability to work with all levels of management and anticipate support requirements are critical skills needed to be successful in this role.Ability to exercise independent judgment with minimal supervision and maintain a high degree of confidentiality with regard to organizational and personnel matters.Strong organizational and computer skills, with intermediate level proficiency in Word and Excel applications.Preferred candidates will have demonstrated skills in all areas and be willing to take on additional responsibilities as needed. Company DescriptionAn independent investment advisory and financial planning firm located in Northern Virginia is looking to expand. Our firm is on the Barron's list of top 100 advisors in the nation, has been recognized as a top financial advisor in Virginia and is nationally recognized as a leader in the industry. We are perennial winners of Best Places to Work and Great Places to Work Awards and one of the fastest growing small companies in the US. The firm manages or supervises over $2 billion for more than 1300 households and businesses. We currently have over 40 employees and are continuing to add personnel.