Found 7,931 Jobs in Ashburn, VA 'Administrative'
Chemonics - Arlington, VA
Jan 14, 2017 -
General SummaryThe Administrative Associate supports the day to day activities of the task order leadership on the USAID Global Health...
General SummaryThe Administrative Associate supports the day to day activities of the task order leadership on the USAID Global Health Supply Chain Program Procurement and Supply Management (GHSC-PSM) project. The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which USAID procures health commodities, provides technical assistance to improve partner countries’ management of supply chains, and collaborates with key international stakeholders to support global health initiatives. GHSC - PSM is a multi-billion dollar USAID funded objective. The project consolidates the previous procurement and assistance components of the Supply Chain Management System (SCMS) and Deliver programs and is the primary vehicle through which USAID will procure lifesaving commodities to partner countries. Supporting key global health initiatives in HIV/AIDS, malaria, reproductive health, maternal and child health and zika, the project encompasses three primary objectives: global commodity procurement and logistics; systems strengthening to support in-country supply chain management; and collaboration via strategic engagement to improve long-term global supply of health commodities.Chemonics employees on the project will be presented with a unique opportunity to contribute to the largest global procurement effort in the history of international development funded initiatives, thereby directly impacting the livelihoods and health of the populations most affected. Chemonics hires will work within a dynamic team environment surrounded by thought leaders with expertise in global health and supply chain best practices. We are looking for individuals who seek opportunities to grow their career while contributing valuable inputs within an employee owned organization.Principal Duties and ResponsibilitiesReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supports key leadership in the day to day coordination of meetings and events, calendaring, and email correspondence
Facilitates event coordination activities including arranging catering, reserving conference rooms, and liaising with IT to ensure proper technical set up of venues
Provides daily calendar management support activities for assigned leadership teams
Drafts, manages, and distributes note taken during meetings, ensuring accuracy of communications for record keeping purposes
Coordinates meetings with visitors including providing directions, metro maps and following up with additional information as needed
Welcomes participants to events including assisting with signing guests into security and escorting them to meeting space and/or venues
Responds to and carries out ad hoc IT requests during meetings, including printing requests and establishing IT connections
Answers IT related technical questions including use of Share Point; resolves technical questions related to internal IT systems or software
Liaises with internal points of contact with the organization to best answer resource related questions
Serves as main point of contact for booking travel arrangements, referencing current internal policies
Compiles, organizes, and submits expense reports on behalf of task order directorate staff
Updates the organizational chart for specific PSM Directors, as assigned
Expands professional and technical knowledge through a variety of training resources.
Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations
Performs other duties and responsibilities as requiredQualificationsTo perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.
Minimum 3 years experience in an administrative support role; previous experience in a professional office environment required
Prior work experience in international development with knowledge of USAID or similar donors preferred
History of organizing and managing multiple projects simultaneously; strong attention to detail with impeccable follow up skills
Demonstrated resourcefulness and initiative responding to technology related requests involving multiple internal and/or external stakeholders
Ability to work effectively both independently and as part of a team
Strong knowledge of Microsoft Office applications; familiarity with Share Point preferred
Willingness and ability to travel for meetings and event coordination activities between the Washington, DC and Crystal City (Arlington), VA offices
Demonstrated honesty, integrity, commitment to excellence, and strong work ethic
Ability to travel and work abroad a minimum of 4-8 weeks per year; experience living or conducting volunteer work in developing countries preferred Application InstructionsApply through our Career Center at: https://www1.apply2jobs.com/Chemonics/ProfExt/index.cfm?fuseaction=mExternal.SearchJobsNo telephone inquiries, please. Finalists will be contacted.Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Executive Administrative Assistant
Leidos - RESTON, VA
Jan 14, 2017 -
Leidos has a career opportunity for an Executive Administrative Assistant to support the Executive Vice President for...
Leidos has a career opportunity for an Executive Administrative Assistant to support the Executive Vice President for Strategy in Reston, VA.
* The position is responsible for providing analytical and specialized support to relieve, assist, and, in delegated matters, act on behalf of senior and executive management.
* This position is responsible for a broad range of program administrative tasks for senior and executive level management.
* Exercise judgment, initiative and tact, make administrative decisions and take action on behalf of management with knowledge of the organization's policies and personnel and in accordance with established guidelines, procedures and policies.
* Acts as primary liaison with Strategy organization, Corporate level administration and various support functions (i.e., Finance, Human Resources, Contracts, Procurement, Security and Facilities).
* Responsible for coordinating the implementation of Strategy administrative procedures and programs pertaining to administrative specialties.
* Performing a variety of clerical, technical, and administrative duties (travel, prepare authorizations/vouchers, review/approve foreign travel), calendars (maintain Director's calendar), correspondence (create/prepare/proof/track all correspondence packages) organization charts/telephone lists in support of the administrative functions of the office
* Prioritizes and carries out special projects and complex assignments.
* Exercises frequent judgment, initiative, diplomacy and tact and ensures the confidentiality of company matters.
* Makes administrative decisions and takes action on behalf of the Strategy organization and other senior functional staff as requested.
* Responsibilities include screening phone calls, receiving visitors, making travel and meeting arrangements for staff personnel, preparing reports, editing official documentation; providing in-processing briefings to new contract employees; maintaining spreadsheets on costs; maintaining records and contact information; outreach with counterparts in other organizations, participating in classified briefings, maintaining confidential information.
* Also assists with the coordination of Strategy activities and coordinating administrative functions amongst the administrative staff.
BASIC REQUIRED EXPERIENCE:
* Bachelor's degree in Business Administration (or related field) or equivalent experience and 5+ years of specialized administrative support experience of an increasingly responsible nature at a senior level.
* Strong skills in MS Office; in particular SharePoint, Word, Excel, PowerPoint, and Outlook
* Must be dependable and reliable.
* Must be flexible to changing priorities.
ADDITIONAL PREFERRED QUALIFICATIONS:
* Active Secret clearance is preferred.
Leidos is a global science and technology solutions leader working to solve the world's toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company's 33,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported pro forma annual revenues of approximately $10 billion for the fiscal year ended January 1, 2016 after giving effect to the recently completed combination of Leidos with Lockheed Martin's Information Systems & Global Solutions business (IS&GS). For more information, visit www.Leidos.com. The company's diverse employees support vital missions for government and commercial customers. Qualified women, minorities, individuals with disabilities and protected veterans are encouraged to apply. Leidos is an Equal Opportunity Employer.
Regional Administrative Assistant
ADP - Rockville, MD
Jan 14, 2017 -
Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader...
Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.
ADP is hiring an Administrative Support II professional. In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes across select areas of our business.
We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.
* Perform clerical, administrative and office duties of a responsible and confidential nature
* Route and answer correspondence
* Independently establish, organize and maintain files and initiate follow up as needed
* Compile, analyze and summarize statistics and information
* Communicate new policies and procedures to the department and coordinate the gathering of information as directed,
* Create formulas/formats of moderate complexity and determine hardware/software requirements
* May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
* Follow standardized formats and established internal procedures
* Organize correspondence and email; respond to requests for information
* Coordinate activities between departments and outside parties
* Provide support to other members of management and department as requested QUALIFICATIONS REQUIRED:
* High School diploma or equivalent education/experience
* Minimum of 2 years of administrative support experience in a similar environment
-Very familiar with Excel, Powerpoint, Outlook
-Strong team focus, self-motivation and flexibility.
-Strong verbal and written communication skills
-Ability to handle multiple tasks simultaneously
EDUCATION AND EXPERIENCE:
Prior administrative experience
Benefits to a Career at ADP:
At ADP, our associates are the key to our success! At ADP you will enjoy a vibrant and diverse organization with exceptional leadership committed to providing every associate with career building opportunities. Our environment is fast paced and dynamic with work/life initiatives that allow for individual goals to be realized.
ADP offers excellent benefits effective first day of employment! Some benefits include:
* Medical/Dental/Vision(first day)* Pension Plan
* Company Matched 401K * Stock Purchase Plan
* Vacation * Personal Days * Holidays * Tuition Reimbursement * Corporate Discounts * Employee Assistance Program * Employee Referral Bonus
About ADP: We power organizations with insightful solutions that drive business success. Consistently named one of the "Most Admired Companies" by FORTUNE® Magazine, and recognized by Forbes® as one of "The World's Most Innovative Companies," ADP has over a half-million clients around the globe and 60+ years of experience as a world-wide leader of business outsourcing solutions.
ADP is an Equal Opportunity Employer; Minorities/Women/Veterans/Disabled. ADP believes that diversity leads to strength.
Administrative File Clerk
Berkshire Hathaway lnc - Fairfax, VA
Jan 20, 2017 -
Job DescriptionResponsible for a ton of files that need to be organized and put away correctly. You will be going through paperwork,...
Job DescriptionResponsible for a ton of files that need to be organized and put away correctly. You will be going through paperwork, matching the correct documents and filing them in the correct spots. You will have to pay attention to detail and also do some light data entry at times to enter the file numbers into the system. Job RequirementsHighly motivated & thrive in busy conditions with deadlinesBe able to think quickly and independentlyGood inter-personal skills and some flexibility to work extended hours on short noticeStrong MS OfficeEnthusiasm and dedication to the job and to the companyComfort with rapidly changing priorities while keeping everything in motionWe offer a comprehensive benefits package to include: Medical, Dental, Vision, Life Insurance, 401(k) with employer match, Sick Leave, and Paid VacationPlease submit cover letter with prior salary history and resume (PDF or Word Document only)
Administrative Hospitality Assistant
Villagio Hospitality Group - Chantilly
Jan 14, 2017 -
Job Title: ADMINISTRATIVE HOSPITALITY ASSISTANT Job Category: Administrative Brand: Villagio Hospitality Group Schedule: Full-time ...
Job Title: ADMINISTRATIVE HOSPITALITY ASSISTANT Job Category: Administrative Brand: Villagio Hospitality Group Schedule: Full-time Location: Fairfax & Prince William Counties, Virginia COMPANY DESCRIPTION Villagio Hospitality Group s concepts are individually tailored to meet theneeds of a specific market segment, resulting in a collection that is distinguished by a uniquely personal, guest-centric approach to hospitality. Each establishment, with its individual personality and charm, delights area natives and travelers alike by crafting unique experiences that are polished yet comfortable, extraordinary yet simplistic. This approach is built not around design trends, cookie-cutter approaches or service gimmicks, but around the timeless and authentic values that are the true foundation of modern hospitality and positive guest experiences. VHG is driven to succeed by our team members. After all, they are the heart and soul of the Villagio Hospitality Group family. It s the personal investment from our dedicated, passionate management team to our attentive and knowledgeable local staffs that creates the engaging experiences and turns new friends into family. VHG s concepts currently include Trattoria VILLAGIO and Little Villagio Pizzeria e Mercato, located in historic downtown Clifton, Virginia and the upcoming Farm Brew LIVE venue located at Innovation Park in Prince William County, Virginia. Farm Brew Live is a destination, urban farm brewery concept made up of four unique experiences. Encompassing eight acres, the campus will feature 2 Silos Brewing Co., a craft brewery, Farmers & Brewers Bistro, a polished casual restaurant, The Yard, a live music venue and The Great Hall, a special events facility. QUALIFICATIONS Job Summary/Goal of the Administrative Hospitality Assistant: The Administrative Hospitality Assistant shall support the Director of Operations, Villagio Hospitality and other Senior level positions as necessary. This position will provide administrative and logistical support to the company while executing The VHG Experience. VHG is a growing company with a small, tight knit group of dedicated individuals that are passionate about food, beverage, service and the experience. Responsibilities will evolve with ever changing projects, but always with the end goal of supporting work load and increasing productivity of everyone on the corporate team. This position also uses social media on a daily basis. CANDIDATE PROFILE Education and Experience: High school diploma or GED; experiences (2-4) years in the administrative function in hospitality industry or related professional field OR 2-year degree from an accredited university in Hospitality or related major. Other Qualifications: Full Time Position that requires working out of different offices on different days of the week. Must be a self-starter. Must possess the following strengths; high energy, entrepreneurial spirit, motivational, effective communicator, innovative and creative while being detail oriented and organized. Skilled with computers, email and social media. Able to work independently and serious about work ethic, even in an informal office atmosphere. Able to embrace changing demands of a dynamic business environment. Must be a team player with a positive, helpful, can-do attitude while working in a fast-paced environment. CORE WORK ACTIVITIES/RESPONSIBILITIES/ESSENTIAL DUTIES Administrative: Provide general office support to the Director of Operations, Villagio Hospitality Group that ensures a professional, responsive and effective experience with the organization as a whole. Administers correspondence, manages incoming calls, emails and mail. Handles all calls and visitors with grace, sophistication and professionalism. Takes notes and distributes meeting minutes, agendas and meeting packages Create first drafts of general correspondence of a routine nature, as needed. Organize and maintain files and records to include data entry Source and research events for the Director of Operations and others to attend, lectures, conferences, events, etc. local and out of town. Coordinate travel needs for Leadership team Adheres to all standards, policies and procedures. Social Media/Website/Online Store: Works directly with Website development company for updating information, menus, photos and promotions Create multi-weekly posts for all social media accounts across the brand Maintain inventory counts on retail items for online store Place orders for online store gear Assist in researching items for online store and getting samples made Assists with order fulfillment Posts job openings on website and across other platforms and maintains all job listings. Other Responsibilities: Prepares for meetings/events/demos including ordering lunch, arranging d cor for set up, booking outside locations and setting up projectors, presentation boards or video/music devices as required. Assists with set up and execution of Corporate events Create and execute special projects and assignments as assigned by Leadership team Performs other duties as assigned to meet business needs MANAGEMENT COMPETENCIES Leadership: Reports directly to the Director of Operations (VHG) Basic Competencies: Advanced knowledge of Microsoft Office to include Word, Excel, Access and PowerPoint Refined verbal and written communication skills Must be proficient in general computer knowledge Ability to coordinate multiple tasks while maintaining standards of operations Excellent guest service and hospitality skills and professional presentation Self-motivated with excellent organizational skills and attention to detail Displays excellent communication skills Maintains confidentiality EXTRAS/BENEFITS Incentives: Extensive and well-rounded training program Continued career development & growth opportunities Discount dining and retail program HOW TO APPLY Send Resume and Cover Letter to ...@ with subject line Administrative Hospitality Assistant or apply through Poached
Administrative Assistant, Long-Term Contract
Sparks Group - Ashburn
Jan 21, 2017 -
Job Summary/Company: Seeking an Administrative Assistant for a leader in the aviation industry! This is a long-term contract opportunity...
Job Summary/Company: Seeking an Administrative Assistant for a leader in the aviation industry! This is a long-term contract opportunity with a well-known and innovative organization! Responsibilities: Research, data analysis, and reporting Documentation support ?? meeting minutes, documentation of workflow, maintenance of files Manage schedules for senior management Assist with meeting planning/logistics Qualifications/Background profile: Position duties require intermediate to advanced level proficiency in MS Office Basic knowledge of SAP is strongly preferred Previous experience supporting management level Familiarity with working in databases Qualified candidates should send their resume OR call Sparks Group for additional details. Please note resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!
Floating Administrative Assistant Position
Germantown Oral and Facial Surgery Center, LLC - Germantown, MD
Jan 19, 2017 -
Job DescriptionFloating Administrative Assistant Position We are currently seeking an immediate full time Administrative Assistant for...
Job DescriptionFloating Administrative Assistant Position We are currently seeking an immediate full time Administrative Assistant for our busy oral surgery office located in Germantown, MD. Office hours are Monday – Friday from 8am to 4pm. Experience is not necessary, but preferred.Ideal candidate will be patient oriented, highly motivated and have excellent communication skills. The ability to multi-task and be detailed oriented are a must!Responsibilities will include but are not limited to:· Scheduling patient appointments.· Answering telephone calls and providing exceptional customer service at all times.· Assisting the Patient Coordinator/Front Desk to ensure efficient office flow.· Collecting co-payments and/or other payments due in accordance with our company policy.· Assisting in the verification of patient’s insurance benefits as well as relaying those benefits in a timely manner.· Entering insurance policy information and submitting claims appropriately.· Assisting in the reconciliation of outstanding insurance claims.· Assist in seating patients as well as discharging post-surgery patients.Salary commensurate with experience. Please forward resume, salary requirements and a description for as to why you would be an ideal candidate to Laura.
Wheatland Farm - Purcellville, VA
Jan 16, 2017 -
Job DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in...
Job DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive organization success. We are a growing non-profit dedicated to serving children and adults with special needs, and our team members are essential to the success of our mission. This position has the potential to become a full time job WITH benefits after six (6) full months of successful employment Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone calls, and manage customer relationsDevelop and implement organized filing systemsManage student dataPerform all other office tasksQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsWorking knowledge of Quickbooks, Google Drive, Word, Excel, Apple products and social mediaStrong attention to detailStrong organizational skillsFamiliarity with non-profits an asset, but not required.Company DescriptionWheatland Farm is a growing non-profit organization dedicated to serving children and adults with special needs. www.wheatlandfarm.org
Administrative Support / Financial Services
Safari Solutions - Rockville, MD
Jan 18, 2017 -
Wealth Strategies Group, a financial services firm, is hiring for a Part time Administrative Support role in Rockville, MD. COMPANY: ...
Wealth Strategies Group, a financial services firm, is hiring for a Part time Administrative Support role in Rockville, MD. COMPANY: Wealth Strategies Group, a regionally-based, comprehensive financial services firm, specializes in estate, investment, retirement, and tax planning. Focused on private wealth management, our mission is to help protect and grow our clients’ wealth so they can enjoy life to the fullest. OPPORTUNITY: Provide Administrative Support to our financial planning team. Using your detailed skills, you will enter data into spreadsheets and financial planning software from our client’s tax forms, financial statements and investment statements. Reporting to the Director of Operations, your high level of confidentiality and professionalism along with personal accountability will make you an invaluable member of our team. KEY ACCOUNTABILITIES: Accurately enter data into spreadsheets and financial planning software. Scan and file client documents. Provide general office support as needed. SUCCESS FACTORS: Minimum 2 years of administrative or general office experience. Previous Accounting, Tax, or financial service industry experience preferred. General understanding of financial and investment terminology preferred. Numbers and accuracy oriented. Personable with a helpful mentality. Tech-savvy with strong MS Word, Excel, and internet skills. Previous use of Financial based software is a plus. COMPENSATION AND BENEFITS: Wealth Strategies Group will reward your experience and talents with an attractive hourly wage of $16-19. Create a weekly schedule of 20 hours that complements your lifestyle. APPLY NOW: If you are a stickler for details, we encourage you to apply online now! To learn more about Wealth Strategies Group, please visit: http://wsgmd.com/ Tammy Prehoda, HR Consultant Safari Solutions email@example.com administrative assistant / office manager / office assistant / personal assistant / secretary / office manager / administrator / executive administrator / project manager / project management / estate planning / investment / accounting / bookkeeping / administrative support / IRA / Tax
Spray Polyurethane Foam Alliance (SPFA) - Fairfax, VA
Jan 22, 2017 -
Job DescriptionSmall staff trade association in Fairfax VA serving the high performance construction industry is looking for a local...
Job DescriptionSmall staff trade association in Fairfax VA serving the high performance construction industry is looking for a local part-time experienced administrative assistant to help with member records updating, meeting arrangements, filing, data entry, inbound/outbound communications and annual convention. Office setting, travel at least once per year (Jan-Feb timeframe) for Annual Convention. Experience with Constant Contact eNewsletter service, Salesforce, Microsoft Office desired. Event management/planning experience preferred. Flexible schedule and a great team awaits you.
Certified Electrical Technologies - Potomac, MD
Jan 12, 2017 -
Job DescriptionCertified Electrical Technologies (CET) is a full-service electrical contracting firm serving residential, contractor,...
Job DescriptionCertified Electrical Technologies (CET) is a full-service electrical contracting firm serving residential, contractor, retail, real estate, and commercial clients in Suburban Maryland, Northern Virginia, and Washington, D.C.Since 1979, CET has been committed to providing the latest technology, highest quality products and superior customer service. Our goal is to provide Total Customer Satisfaction.We are seeking a highly-organized individual for our busy office.Duties will include:FilingAnswering phonesMarketing projects,Computer data entryGeneral office responsibilitiesWindows, Word & Excel a mustAccounting experience is a plusQuickbooks is a PlusPlease forward resume and salary requirements Company DescriptionCertified Electrical Technologies is an Electrical Service firm headquartered in Montgomery County, Maryland. Our service territory is the Washington, D.C. and Baltimore, MD. metro areas
Alianza Building Services, Inc. - Gaithersburg, MD
Jan 18, 2017 -
Job DescriptionEssential Functions include but no limited to:1. Answers telephones and take messages.2. Assists in the...
Job DescriptionEssential Functions include but no limited to:1. Answers telephones and take messages.2. Assists in the ordering, receiving, stocking and distribution of supplies.3. Assists with other related clerical duties such as photocopying, faxing, and filing.4. Schedules and organizes activities such as meetings, training conferences and client visits.5. Visits Client locations to assist in an organizational and clerical capacity.6. Maintains required federal reports in Microsoft Excel.7. Assists with employee timesheet verification and payroll reports.8. Assists with maintaining employee files organized and current.A9. Input payroll hours in Payroll software.10. Handle Vacation and Sick days for employees.Competencies:1. Ability to work with minimal supervision2. Personal Effectiveness/Credibility3. Thoroughness4. Collaboration Skills5. Communication Proficiency6. Flexibility7. Customer/Client Focus Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Travel Requirements: Travel within a two hour radius of the main office may be required. Work Requirements:1. High school diploma2. One year of administrative assistant experience3. Ability to speak and understand Spanish4. Valid driver’s license5. Previous experience utilizing Microsoft Excel and Microsoft Work6. Bilingual English/Spanish
Wilcoxon Construction, LLC - Rockville, MD
Jan 20, 2017 -
Job DescriptionKnowledgeProficiency in the use of computer programs for: word processing, databases, spreadsheets, bookkeeping, email,...
Job DescriptionKnowledgeProficiency in the use of computer programs for: word processing, databases, spreadsheets, bookkeeping, email, and internetProficiency in the use of office equipment: computer, voice messaging systems, fax, photo copier, scannerRudimentary construction terminology and basicsQualificationsHigh School DiplomaPost-secondary education in construction, business, computers, or office management is an assetExperience3 - 4 years’ experience in an office settingPersonal AttributesBe honest and trustworthy, be respectful, be flexible, have stress management skills, and time management skills Strong work ethic requiredResponsibilities Input information on lead database from potential customers and distribute to sales representativesType proposals and email/mail to customersEmail or fax quotes for contractors and scan information into databaseAssist scheduler processing sold jobs: input accurate customer information and scope of work into our database and prepare folders for separate divisionsAssist scheduler with phones calls, confirming dates with customers and input information on Renovation Job databaseAssist scheduler with inter-divisional communications and documentation, material ordering and receivingAssist Accounting Division with time cards: employee codes, job numbers and total hours worked during the week with GPS verificationAssist Accounts Receivable with the processing of invoices: compiling documents in order to prepare invoices. (Work orders, purchase orders, deposit checks, plaster folders copies, proposals, bid sheets sent)Filing: work orders, plaster copies, proposals, quotes, contracts, and invoices
Cassaday & Company, Inc. - McLean, VA
Jan 17, 2017 -
Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and...
Job DescriptionPosition Description:This position supports the Operations DepartmentResponsibilitiesAdministrative: Schedule and coordinate internal meetings, conference calls, and training sessions, to include relevant conference room arrangements, catering and A/V requirements.Coordinate any external meeting arrangements including travel details and seminar registrations.Prepare agendas and minutes for meetings, and transcription of notes as requested.Interface with staff and vendors and respond to their needs in a timely and professional manner.Make arrangements for any outside events, which do not fall under the responsibility of the Marketing Department.Manage multiple tasks and maintain ability to juggle competing priorities through organization and prioritization of work.Assist with various projects as requested and provide cross-coverage assistance within the Operations department.Provide additional administrative support for the Chief Executive Officer and the Chief Operating Officer.Provide back up to the receptionist by answering rollover calls and covering the reception area when needed. Operations:Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.Report maintenance and facilities issues. Work with property management as necessary.Evaluate operational protocols and provide recommendation for improvementCollaboration with HR and Accounting Staff when necessary.Education, Qualifications, and Skills Excellent oral, written and interpersonal skills; strong work ethic, client service orientation, job commitment, initiative and attention to detail.Maintain professional demeanor due to regular interaction with senior leadership and clientele.The ability to work with all levels of management and anticipate support requirements are critical skills needed to be successful in this role.Ability to exercise independent judgment with minimal supervision and maintain a high degree of confidentiality with regard to organizational and personnel matters.Strong organizational and computer skills, with intermediate level proficiency in Word and Excel applications.Preferred candidates will have demonstrated skills in all areas and be willing to take on additional responsibilities as needed. Company DescriptionAn independent investment advisory and financial planning firm located in Northern Virginia is looking to expand. Our firm is on the Barron's list of top 100 advisors in the nation, has been recognized as a top financial advisor in Virginia and is nationally recognized as a leader in the industry. We are perennial winners of Best Places to Work and Great Places to Work Awards and one of the fastest growing small companies in the US. The firm manages or supervises over $1.8 billion for more than 1300 households and businesses. We currently have over 40 employees and are continuing to add personnel.
Armedia LLC - Vienna
Jan 18, 2017 -
Armedia is a CMMI Level 3 systems integrator providing Document Management, Electronic Case Management and Records Management on...
Armedia is a CMMI Level 3 systems integrator providing Document Management, Electronic Case Management and Records Management on platforms including Alfresco, Drupal, EMC Documentum, IBM FileNet, Microsoft SharePoint, and Oracle UCM. Armedia has excellent quals and we employ certified professionals on the various platforms. The majority of our staff of professionals possess government clearances. We are an employee owned firm that has grown organically since early 2002. We have two offices -- Atlanta, GA (headquarters) and Vienna, VA. We take pride in being highly competent consultants that deliver on time and within budget. The Vienna location is focused on the Federal community in the Washington D.C. metro area. If you are interested in joining a highly technical, award winning and growing organization that is founded on integrity and focused on delivery of services as well as products, please submit your resume for consideration. Please do not call. We are an equal opportunity employer. ResponsibilitiesDraft, process, catalog, file, and maintain the correspondence, messages and other documentation. Correspondence includes military and civilian letters, internal and external memorandums, enclosures, endorsements, transmittal letters, award recommendations, minutes of meetings, talking papers, background papers, fact sheets, point papers, and briefing papers. Sub-tasks shall include: word processing, typing, editing, classification marking, preparing envelopes, annotating writer information; assembling completed correspondence and documents for review, approval and signature; making copies; retaining office copies, and placing office copies in official files. Sub-tasks shall also include preparing unclassified and classified mail, and packages for mail/distribution/courier.Give briefings and demonstrations to both technical and nontechnical audiences on test and evaluation efforts and conceptsMaintain up-to-date administrative and or operational databases. Sub-tasks shall include providing timely input and changes to keep data current.Maintain administrative training records, files and forms control.As assigned, maintain, coordinate, and update the calendars, schedule all meetings, ensure required personnel are informed of their scheduled meetings, and ensure the appropriate visual aids are available to them for review prior to the meetingAs assigned, maintain, update, and distribute alert rosters, phone charts, and organizational diagrams. Skills/QualificationsMinimum of three (3) years direct experience working as a staff officer or administrative assistant.Minimum of three (3) years experience working in a software development or software engineering effort or environment.Working knowledge of productivity and scheduling softwareProven ability to work independently and under tight timelines.Ability to convey information effectively and concisely to a wide range of audiencesIt would be nice to have a working knowledge of Computer Forensics and related systems, processing, and applications.Requires TS/SCI Security Clearance. Candidates need to have an active Secret and clearable for TS/SCI to be consideredadministrative assistant, software development enviroment, scheduling software, forensic,